How to Sync Google Calendar with MS Teams? Easy Solutions

Adding Google Calendar to Microsoft Teams makes it easier to manage meetings and schedule team meetings. So, in this article, I will provide you with ways to link your Google Calendar to MS Teams. Here, I am going to explain the methods to schedule your Team meeting in Calendar and the tips to properly schedule your meetings.

You cannot directly integrate your Google Calendar with Teams. Because Teams primarily works in Microsoft 365 or Outlook. platforms. But, with the help of workarounds like sharing calendar URL, syncing through Outlook, etc. you can schedule your meetings. But before starting the integration, let’s understand the benefits.

Advantages of Integrating Google Calendar with Microsoft Teams

• Without switching between apps, you can view your complete Google Calendar events directly inside Teams.
• A lot of time is spent on moving between tabs when you manage meetings, deadlines, and appointments. Therefore, by adding the Google Calendar to Teams, you can save a lot of time.
• For sharing events and scheduling team meetings from Google Calendar, by integrating your calendar with Teams, you can easily do this job.
• It provides real-time updates, where you can make any changes to the calendar. It automatically reflects in Teams, which is much easier, and your account is up to date.
• Users will never miss an important appointment by setting up the alerts in Google Calendar.

Hence, you will get these benefits when you add Google Calendar to Microsoft Teams. However, integrating these two programs is not easy. But the methods that I have mentioned below can help you.

Preparations You Need Before Adding Google Calendar to Teams?

It is very easy to link your Google Calendar to Microsoft Teams. However, some of you may have problems while following the procedure. For this, there are some points that you must follow before going through the process.

• Verify that the calendar sharing is properly enabled. Also, you must have an active Google account with access to Google Calendar.
• You need a work or school Microsoft account to integrate your Calendar into Teams.
• Properly install the Teams add-on with proper permission for sharing the Google Calendars.

From these points, you can prepare your process and start following the steps of the methods explained below.

Add Google Calendar to Teams with Calendar Sync App

If you use Google Workspace and Microsoft 365, then you can integrate your Google Calendar with Teams. For this, you must have Global admin and super admin credentials with a professional domain. To start the process, you have to first install the Microsoft app.

1. From the Google Workspace Marketplace, search for the Microsoft 365 Mail Migration and calendar sync app.
2. Then, click download and install by properly following the instructions.
3. During the installation, accept the terms of service and allow the necessary permissions to sync and access Google calendars in different platforms.

Install Microsoft Synchronization App

1. Go to the Microsoft 365 Global Admin and sign in to Teams Admin Center.
2. In Teams, navigate to the Admin app.
3. Select the Set up calendar synchronization. When installing the tool, click on Go to Google Workspace Marketplace from the setup Google calendar synchronization.
4. After successfully installing the tool, click on I have installed the Microsoft 365 Mail Migration and Calendar Sync app then hit the Next button.

Identify Google Account with Microsoft

1. Press the Sign in to Google Workspace option. A window will appear asking for the credentials of Google Workspace. Provide it and give consent.
2. Now the tool will automatically identify your Google Workspace users with their corresponding Microsoft 365 accounts.
3. Review the auto-matched users and then select the check box next to the user to enable two-way calendar synchronization.
4. After confirming the matches, hit the Next button.

Confirm the Synchronization Process

1. Go to the final review page and confirm all the user pairings are correct.
2. Click the Start Sync option and wait for 30 minutes to start the process.
3. Track the synchronization procedure from the user page of the Admin app.

As you can see, this is a lengthy process. If you want to add the Google Calendar to your Teams channel. Below are the steps,

Add Google Calendar to MS Teams Using Calendar URL

For individual users who want to view the Google calendar in Microsoft Teams without needing to migrate the events. So, instead, you share your Google Calendar either using a public or private calendar link and add it to Microsoft Teams.

1. In the Google Calendar, go to Settings.
2. Click on the Integrate Calendar and then make the calendar public.
3. If you are privately sharing, then copy the Secret address in iCal format.
4. Go to Microsoft Teams, select the channel where you want to add the calendar.
5. Add the top of the screen, click on the + button.
6. Choose the Website, name it, and paste the Google Calendar URL.

From these steps, you can only view your Google Calendar in your Teams meetings. Not sharing them.

How to Install Microsoft Teams Add-in for Google Calendar?

To link your Teams with Google Calendar, use the MS Teams Add-on. Use only your work or school account. Because it often restricts personal accounts. Here’s how to install the add-in.

1. Go to the Google Calendar in your web browser. Sign in to your account.
2. At the right-hand sidebar, click on the + (Get Add-ons) icon.
3. After that, the Google Workspace Marketplace opens up. Look for the Microsoft Teams Meeting add-on.
4. Click on the Teams add-on and install it. Hit the Continue button.
5. Choose your Google account and press the Allow option to give access.
6. Select the new Microsoft Teams icon and sign in with your Microsoft account.

Once you have successfully installed the add-in, you can now easily schedule a Microsoft Teams meeting from Google Calendar.

Using Add-On to Sync Google Calendar & Teams

1. Start by creating a new event in Google Calendar.
2. Click on the Add Conferencing option.
3. Then, select the Teams Meeting button.
4. Lastly, save the event.

Some users also want to migrate Google Calendar to Microsoft 365 to manage their data. If you also want to do that. I have a great method for you.

Limitations of Using Microsoft Teams Add-in

The add-on is a common way to add Google Calendar to MS Teams. But it also has drawbacks that you must know.

• The Teams add-on is only used for work or school accounts. If you use it in your personal account, then you are not able to connect your Google Calendar.
• When you schedule your meeting using the add-in. Your events will stay in Google, and you won’t see them in Microsoft apps like Outlook or Teams. To view it in Microsoft, you have to manually add the Google Calendar as a website tab.
• The Teams add-on lacks several premium features, like no AI Notes/Copilot, limited join options, and Title Overwrites. So, the add-in provides you with basic functionality of Teams.

Transfer Old Google Calendar to Microsoft

This method does not directly move the calendar from Google to Teams. But if your MS Teams is synced with Microsoft Outlook Calendar. Then, you can manage your events easily. SysTools G Suite to Microsoft 365 Migration Tool is the software that will help you. It is an easy solution to move all G Suite data, including calendar. You can download this software on your Windows OS and easily migrate your calendar while securing its original data.

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Concluding Words

To add Google Calendar to Microsoft Teams, I have provided you with two simple ways. The first method is applicable for the admin users, and the next one can be used for the personal calendar. If you want your old Google Calendar in a Microsoft environment, I share a solution that can help you.

Frequently Asked Questions

Q. How can I use Google Calendar inside Microsoft Teams?
Ans. To easily use Google Calendar in MS Teams, install the Microsoft Teams Add-in in Google Calendar. This extension is available in Google Workspace Marketplace to help you schedule your meetings.

Q. Does MS Teams support Google Calendar?
Ans. Yes, Microsoft Teams supports Google Calendar as it provides an add-in to directly schedule and join the Teams meeting from the calendar.

Q. How to view Google Calendar events in Teams?
Ans. By syncing your Google Calendar with Teams. You can easily view your events in the Team and directly join them from Google Workspace.