How to Close G Suite Subscription? & Save G Suite Data

Are you thinking of canceling your G Suite subscription? Read this article before you close your account. In this, I am going to discuss how to secure G Suite data from data loss and proper steps to cancel Google Workspace account. So, properly read the article.

To start the blog, let’s know about Google Workspace. Formerly known as G Suite, it is a popular cloud productivity suite. Designed for businesses of all sizes, it provides all Google products: Gmail, Google Drive, Google Docs, Google Meet, and other tools. Other than that, the suite offers you enterprise-level security, admin controls, and vault tools to help you improve productivity, communication, and collaboration.

However, some businesses decide to cancel their Google Workspace subscription. Whatever the reason for this decision, one has to fully prepare themselves before shutting their account.

Why Cancel Google Workspace Account?

To help with the daily work of the business, G Suite is very helpful. But canceling the subscription is a huge step, and the reasons why they want to do that are mentioned below.

• There are other cloud suites that provide similar or better services than Microsoft 365. So, you are switching to the better tools for your workflows.
• For some businesses, a G Suite subscription can be expensive. So canceling them helps you save money.
• If you only want limited features of Google Workspace, as some small businesses or startups may suffice with Gmail and free Google tools. In that case, maintaining a subscription is not worth it.
• While evaluating other solutions, organizations sometimes temporarily pause their G Suite subscriptions.

These are common factors that one has to close the G Suite plan. You understand the scenarios, but before canceling the subscription, you has to must follow these steps.

Steps Before Cancelling Google Workspace Plan

These steps are important to take before you close the plans. Because these prevent you to not losing your data and create problems in your business operations.

• The most important step is to download Google Workspace emails, contacts, and calendars. This can be done through manual and professional software.
• If you are using a custom domain in a G Suite account. Confirm the domain ownership and, if needed, move the domain to another registrar.
• Check your billing cycle and see when the charges will stop after the cancellation. Also, review the refund policy if you are eligible.
• Inform the team members about the decision. Also, discuss how the users’ emails, files, and access will be handled after the cancellation of your plan.
• If your Google Workspace account is connected to third-party apps. Export the data from these applications to prevent loss.
• Make sure you delete any sensitive information from your G Suite account.

By properly using these tips, you can ensure that there will be a smooth cancellation of Google Workspace and the transfer of your data.

How to Cancel Google Workspace Subscription?

First, close the G Suite subscription using the Google Admin Console. Below are the steps that you must follow.

1. First of all, sign in to Google Admin Console with the administrator account.
2. Go to the Billing section and then the Subscriptions option.
3. Click on Google Workspace subscription, then select the More option.
4. Now, hit the Cancel Subscription button.
5. Choose an appropriate reason and press the Continue button.
6. Read the information about the data loss and confirm it.
7. Provide the administrator’s email address. Click Cancel My Subscription.

Delete Organization’s Google Account

With the above steps, you only close your subscriptions. To completely remove the Google account, you have to free up the domain and delete the account. Here’s what you have to do.

1. In the admin console, go to the Account option.
2. Click on the Account settings and then the Account management button.
3. Select the Delete Account button.
4. Check the delete information, confirm it, and then press the Delete Account option.

Downgrade G Suite Subscription – Alternative Solution

In some cases, canceling the entire G Suite subscription is not the best option. Not in all the situations where you have to close your account, you can downgrade your subscription as well. Below, I have mentioned scenarios where it is better to downgrade than cancel your account.

• If you are closing your plan because of the high-priced plans. Then, you can move to a low-price plan to reduce your expenses and still use the Google Workspace core apps.
• When you cancel, you are going to lose complete access to Gmail, Drive, and other tools. But transferring to low-level subscriptions allows you to use this software at a low cost.
• If the businesses have downsized, then it is better to move to small plans to keep all users active.
• By canceling the Google Workspace plan, custom domains that are tied to email will also be removed. But by downgrading, you can keep the professional email.
• Sometimes, users are unsure if they want to fully close their account or not. For this, you can temporarily downgrade your subscription to get time to explore other alternatives.

With these circumstances changing the G Suite plans would be a better option than simply canceling them. But, make sure whichever option you choose, it is important to save your data first.

How to Download Google Workspace Data?

As I have mentioned that when you are closing your G Suite plan. First, take a backup of the complete data. In order to do that, use the SysTools G Suite Backup Tool, a professional software to easily save your data. This utility allows you to save your data in an Outlook data file. So, when you need it, you can easily access your important information. It is easier to download on your Windows OS computer, and due to the user-friendly interface, technical and non-technical users.

Download Now Purchase Now

Concluding Words

Closing your G Suite plan is the most risky if you didn’t pay attention. Here, I have provided you with steps that you must follow before canceling your Google Workspace subscription. Then, properly follow the procedure to remove the plan and your Google account. If you are unsure of removing the account, you can use the alternative solution. Along with it, I have provided a way to save your G Suite data to prevent data loss.