How to Change Google Calendar Ownership [Step-By-Step]

There is no direct option to change the owner of a Google Calendar event. But there are some workarounds that can help you transfer Google Calendar ownership. Here, I am going to explain all the possible methods with proper steps. First, let’s understand Google Calendar ownership.

First, let’s understand calendar ownership. When a user creates a new calendar event using a Google Workspace account, they become the owner of the calendar. They are the one who has administrative control over the calendar meetings.

The role of the Calendar owner is to share the calendar with others with proper permissions and settings. Google Calendar has one owner, but multiple users may have permission to make changes and manage the sharing of the calendar.

Can you change the owner of a Google Calendar event?

Google Calendar allow you to change the organizer of an event by transferring to another user. But the processes are different depending on the type of calendar you have. If you are transferring ownership of secondary calendars, then it is done by updating the sharing permissions. For primary calendars, you can’t directly transfer the ownership. But you can change the particular event of the calendar.

Limitations of Changing Google Calendar Ownership

Changing the ownership is not an easy task. As there are several restrictions on what you can move and what you cannot. It is important to know these drawbacks to start the procedure.

• The main restriction is that you cannot change the owner of the primary calendar in Google.
• The secondary calendar has one owner, but it grants permission to others to edit events and manage sharing.
• In work or school calendars, you cannot transfer the ownership outside of the organization.
• The new owner must properly accept the transfer i.e., sent by email. Until then, the old user will remain the owner.
• If the owner account is deleted before the new owner accepts the transfer. Some calendar events may be lost.
• If an event contains a Google Meet link, it may change during the transfer according to the new owner’s account settings.
• It is recommended to use the desktop Google Calendar version. Some ownership or organizer change options may not be available in the mobile app.

These points you must remember before you go through the process that I have explained below.

How to Change Owner of Secondary Google Calendar?

Reassigning the ownership of the secondary Calendar is simple. You just have to follow the steps below, and within a few minutes, you can transfer Google Calendar ownership to another person.

1. Go to the Google Calendar using your Gmail account.
2. Hover your mouse cursor over the My Calendar section and select a particular calendar.
3. Click on the three dots beside the chosen calendar, click on Settings and Sharing button.
4. Select the Sharing with option on the left panel.
5. Hit the Add People button and add the email address or name of the person you want to make the owner.
6. Then, choose Make changes and manage the sharing option under Permissions. Lastly, hit the Send button.

With this, you can easily transfer the ownership. The option of Make Owner is not available in the Google Calendar mobile app. So, you have to use the desktop for this purpose.

How to Change Owner of Specific Google Calendar Event?

Instead of transferring the entire calendar, some users may only want to change the owner of  specific Google Calendar event. If you also want the same, follow the steps below.

1. In the Google Calendar, choose the specific event to change the ownership.
2. Hit the three dots button and select the Change owner button.
3. Type the email address of the new owner and write down the message.
4. Click on the Change owner button.
5. If you are the owner of the event, then click on the edit button.
6. Click the drop-down arrow next to the calendar icon and name.
7. Select the calendar name where you want to move the event.
8. Then, click the Save button. The event will now be shown in the person’s calendar, not yours.

How to Change Owner of Primary Google Calendar Event in Google Workspace?

The process of transferring the ownership of the primary Calendar is different from the above options. Especially when you are want to transfer Google calendar ownership from one user to another. As the calendar is by default linked to the user account.

1. In the Google Admin Console. Go to the Directory and then Users.
2. Choose the users whose calendars you want to transfer
3. Click the Delete user button, then choose the destination user account.
4. Select the Calendar data and then hit the Transfer Data option.
5. By clicking this button, your calendar will move to the destination account, and that user will become the new owner.

Transfer Google Calendar Owner of Recurring Event

It is also possible to change the ownership of Google Calendar recurring event by updating the event settings.

1. In Google Calendar, choose the recurring event and open it.
2. Click the Menu button (three dots). Then, select the change owner.
3. Provide the email address of the new organizer. Click the Send button

There are some cases when it is not possible to change the ownership of Google Calendar. Especially when the original organizer account needs to be shut down. In this, the only option is to transfer Google Calendar event to another user.

When You Cannot Change Owner of Google Calendar Event

When it comes to this situation, you need a reliable option to move your events without any issues. One of them is  SysTools Google Workspace Migration Tool, which can easily move your data easily and securely. This software can move primary and secondary calendar events irrespective of their permission settings. Therefore, this will be helpful for you in this situation.

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Summary

In this article, I have explained how to change owner of Google Calendar event. Here, I have provided ways of transferring ownership from secondary, primary calendars, specific events, and recurring events. Before following the steps, first learn the limitations. If the organization needs to move the organizer of the events for some reason. Then, I have provided a tip that you can use.