Migrate Outlook 365 Contact Group to Google Easily

Do you know you can easily import your Outlook 365 contact groups into Google? Here I am going to explain how you can export Outlook distribution list to Gmail.

Let’s start by knowing the Outlook distribution list. In a company where they have to handle thousands of customer complaints, or want to share the policy or tasks with a team for a project. Microsoft 365 offers you to create a distribution list. This allows you to add multiple recipients’ email addresses to share data or information.

It is common in business to have an Outlook distribution list for their operation. However, there comes a time when they have to move to the Gmail application. Why is that?

When You Need to Move Outlook Distribution List

• The company is switching its email platform from Outlook 365 to Gmail. That’s why they also have to move their contacts.
• If an employee is leaving and wants to keep the contact groups. Then, they have to export contacts from their Office 365 account to their personal Gmail account.
• In the organization, they often had multiple grouped contact lists in Outlook. To combine them into one Gmail is a great option.
• Moving your contacts to Gmail allows you to use the contacts in other Google products like Google Contacts or Calendars.
• To securely save important contacts, some user move them to Gmail as a backup to keep their important contacts safe.

But it is not possible to directly export Office 365 contacts to Gmail. Because the format of the contact group in Outlook is different than Google. In that case, your only way is to download your contact from Microsoft, move it to Google, and create the distribution list.

Move Outlook Distribution List to Gmail with Outlook Desktop

To perform this, you can use Outlook desktop and Outlook Web App. Below are the steps that you must follow.

1. Go to your Outlook and click on the Contacts or People tab.
2. Select the Distribution List and open it.
3. Click on the File option and then the Save As button. Choose TXT as the saving file type.
4. Name the file and save it. Open this file in your Excel application.
5. Delete the first 4 rows: “Distribution List Name”, “Members”, and empty rows.
6. Insert the headers in the first row according to the other rows, like Name, Email address, etc.
7. Save this file as CSV. Now, I am going to import this CSV file into Google Contacts.
8. Lastly, create the distribution list in Gmail.

In Outlook for web, follow the same steps, export the distribution contact list as CSV, and import it to Gmail. If you are using Microsoft 365, then below are the steps that you must follow.

Export Outlook 365 Distribution List to Gmail with EAC

1. Sign in to the Microsoft 365 admin center with an admin account and go to the Exchange Admin Center under Admin Centers.
2. Click on the Recipients and then the Groups option. Then, the Distribution List button.
3. Select your distribution group that you want to export. Click on the Menu button and select the Export option.
4. Hit the Export Group Members. By pressing the Continue option, create and download the CSV file that contains the distribution list members.
5. Open the saved CSV file in a spreadsheet, add the columns First Name, Last Name, Email Address, and so on.
6. Adjust your information according to the format and save the file.
7. Now, you can move the file to Gmail to create the distribution list.

There is another way to move your distribution list from Microsoft to a Google account. Many IT admins or professionals use this method to migrate their data.

Professionally Transfer Office 365 Distribution List

You have a Microsoft 365 distribution list, which you want to transfer to the Google Workspace account. Then, the SysTools Office 365 to G Suite Migration Tool will help you. It is a professional software where you can migrate your Microsoft 365 contacts, calendars, emails, and documents to your Google Workspace without any issues. The tool is available on Windows as well as Linux systems. So, it is much easier to install the application.

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Steps to Move Office 365 Contacts to G Suite

1. Install the software and run it on your computer.
   
2. Choose the Microsoft 365 and G Suite option as the source and destination.
   
3. Select the Contacts option from Workload and apply the date filter.
   
4. Provide your Office 365 Admin Email and Application ID, and then hit the Validate button.
   
5. Enter G Suite Admin Email, Service Account, and Certificate File. Press the Validate option.
   
6. Add your users by using the Fetch User or Import Users option.
   
7. Lastly, click on the Start Migration button to begin the process.
   

Final Words

In this article, I have provided ways to export an Outlook distribution list to Gmail. Here, I have described the methods with clear steps. I also provide the scenarios that can help you understand the procedure. By properly following the methods, you can also move your Outlook 365 distribution list to G Suite.