How to Export Outlook Contacts to Google Account? Complete Guide

Many people want to know how to how to transfer contacts from Outlook to Gmail. But some of you may have difficulty transferring the contacts. Therefore, in this blog, I will provide you with ways to export Outlook contacts to Gmail, including Office 365 and the Outlook distribution list.

Before you start exporting Outlook contacts to Google, let’s understand the difference between Outlook contacts and an Outlook distribution list. In Outlook, contact users store individual contact information like name, email address, phone number, and company details. Whereas an Outlook distribution list is called a contact group, where you group multiple contacts under a single name.

This helps users to send messages to the entire group at the same time. Google deals with contact groups differently from Outlook. So, you have to export Outlook contacts to Gmail.

Why You Need to Export Outlook Contacts to Google

• The company is switching its email platform from Outlook 365 to Gmail. In that case, they also need to migrate their important contacts group.
• If an employee is leaving and wants to keep the contact groups. Then, they have to export contacts from their Office 365 account to their personal Gmail account.
• In the organization, they often had multiple grouped contact lists in Outlook. Importing contacts from Outlook to Gmail helps you to manage all your contacts in one place.
• Exporting your Outlook contacts to Gmail allows you to use the contacts in other Google products like Google Contacts or Calendars.
• To securely save important contacts, some user keep a backup of their contacts in their Google account.

You can’t export Office 365 contacts to Gmail. Because both use different group structures and formatting. In that case, your only way is to transfer contacts from Outlook to Gmail.

Manually Export Outlook Contacts to Gmail

To perform this, you can use Outlook desktop and Outlook Web App. Below are the steps that you must follow.

1. Go to your Outlook.com and log in to your account.
2. Click on the People icon in the left-hand panel.
3. Select the Manage contacts and then the Export contacts button.
4. Name the file and save it. Open this file in your Excel application.
5. Choose all contacts or a specific folder.
6. Click the Export button, and your contacts will be exported in CSV format.

After you have successfully exported your contacts. Now, you need to import to Gmail. Below are the steps that you can use.

Import Contacts from Outlook to Gmail

1. First, log in to your Google Contacts using your Gmail account.
2. Select the Import option from the left side panel.
3. Click the Select file option and choose your exported contacts.
4. Hit the Import button, and Gmail will automatically add the contacts.

After importing contacts from Outlook to Gmail, you can organize how you want or create labels.

Export Outlook 365 Distribution List with Exchange Admin Console

1. Sign in to the Microsoft 365 admin center with an admin account and go to the Exchange Admin Center under Admin Centers.
2. Click on the Recipients and then the Groups option. Then, the Distribution List button.
3. Select the group that you want to export. Click on the Menu button and select the Export option.
4. Hit the Export Group Members. By pressing the Continue option, create and download the CSV file that contains the group members.
5. Open the saved CSV file in a spreadsheet, add the columns First Name, Last Name, Email Address, and so on.
6. Adjust your information according to the format and save the file.
7. Now, you can export Outlook Contacts to Gmail to create the distribution list.

There is another way to export Outlook Contacts to Google account. Many IT admins or professionals use this method to migrate their data.

Drawbacks of Manually Export Outlook Contacts to Gmail

• Manual methods take a lot of time to export the contacts, especially if you are dealing with bulk data.
• During the process, there is always a risk of missing contacts or duplication.
• You need proper administrator credentials to follow the EAC method.
• Many users face compatibility issues because Outlook and Google have different group structures.
• You cannot directly transfer your Outlook distribution list. You have recreated it again after importing contacts from Outlook to Gmail.

Transfer Contacts from Office 365 to Gmail with Professional Software

For an organization, manual methods are not suitable because of these limitations. That’s why IT admins prefer professional software like SysTools Office 365 to G Suite Migration to easily move their contacts. This specialized tool can easily and securely move your contacts without any issues. To know how it works, I have provided the working steps below.

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Steps to Export Office 365 Contacts to G Suite

1. Install the software and run it on your computer.
   
2. Choose the Microsoft 365 and G Suite option as the source and destination.
   
3. Select the Contacts option from Workload and apply the date filter.
   
4. Provide your Office 365 Admin Email and Application ID, and then hit the Validate button.
   
5. Enter G Suite Admin Email, Service Account, and Certificate File. Press the Validate option.
   
6. Add your users by using the Fetch User or Import Users option.
   
7. Lastly, click on the Start Migration button to begin the process.
   

Final Words

Whether you want to move Outlook contacts, Office 365, and Outlook distribution lists to Gmail. I have explained their methods properly. Here, you can see manually export Outlook contacts to Google and EAC method. Both are manual options. However, they also have limitations. Professionals can use the software option to transfer contacts from Outlook to Gmail.

Users Most Asked Questions

Q. How can I export entire Outlook contacts?
Ans. It’s simple, go to the Outlook File option >> Open & Export >> Import/Export option. Click on the Export to a file >> Comma Separated Values. Choose all contacts, provide a name, and export the file.

Q. Can I sync my Outlook contacts to my Google account?
Ans. Yes, you can perform a one-time contacts sync between Outlook and Google by exporting your contacts and importing them into Google.

• Log in to your Outlook and then File option.
• Select options and the Advanced button.
• Click Export, choose the Export to a file option.
• Choose CSV format, select your contacts, and finish your procedure.

Q. How can you copy the details from the Outlook list to Gmail?
Ans. To copy the information from your Outlook list, you have to first export Outlook contacts to Gmail and then copy the information and save it.