Ways to Fix Archive Option Missing Under Cleanup Tools in Outlook 2013

In Outlook 2013, you can find the archive option in the cleanup tools. But, if you can’t find it. There are ways to bring back the archive option. In this article, I am going to explain why the archive option is missing under cleanup tools in Outlook 2013 and alternative options for archiving. So, read the blog to the end.

As you know, the archive option is used to manage your mailbox size. Its main work is to move old messages from the primary mailbox to a separate folder. The old emails are in the PST format, which you can easily access later. Not only this, there are other advantages of archiving Outlook emails.

In the older versions of Outlook, Outlook 2010 and Outlook 2013, users have to go to the cleanup section to archive their emails. Although, in the latest version, the archive option is seen in the toolbar of the application. But, if you are still using this same old version. Then, you have to go to cleanup tool options.

Because you are using the outdated version of Outlook, you may face a lot of problems, such as the archive option being missing. Now, how can you archive your emails? I have solutions that you can use, which I am explaining in detail in the upcoming section of the article.

Reasons Archive Option Disappeared in Outlook 2013

However, it is also important to know the cause of the issue before solving it. So, below are the common reasons behind the missing archive option in Outlook 2013.

• If the auto archive option is disabled in the settings. Then, you might not see the archive button under the cleanup tools. So, check your settings to confirm it.
• Some companies use group policy settings to hide the archive options for users. This is because to apply centralization compliance.
• Your Outlook profile is damaged or corrupt. Which makes your archive option disappear.
• Users who recently customized their toolbar, where they hide or remove the archive button.
• Using an outdated Outlook version is also the cause of the missing archive option from the cleanup tool.

These are the reasons for your disappeared archive option. To unhide the option, I have solutions that will help you to resolve this problem.

User Queries
The below subsequent queries have been taken from various tech forums related to the auto archive option missing in Outlook 2013 and 2010. Let’s have a glance at the below-stated queries.

“Our Organization is using a cloud to store the emails of all our users. But, one of the users has faced an issue of manual archive option missing in Outlook 2013 in the File menu. After which, we have tried all possible methods to fix the issue. But still, that user is facing the same problem with the Archive option. I hope the scenario is understood, so please suggest some reliable solution so that the archive option missing under cleanup tools in Outlook 2013 can be restored back. Any guidance is extremely appreciated. Thanks in advance!”

“I have an issue with my Outlook 2013 that I am not able to find the Archive option. By this, I am not able to access and store the data. It is generally observed under Advanced option in the File menu. Are there some settings which need to be enabled to show up the hidden options? Could someone guide some solution to resolve this issue?”

“While archiving my Outlook folders, I have observed that both manual Archive option which is under the File menu and the Auto Archive option in Outlook PST not found or missing. I am sure that the admin has not changed the settings to turn-off the Archive option. Is there some techniques to find the archive option missing under cleanup tools in Outlook 2013?”

Solutions to Fixed Archive Option Missing from Cleanup Tool in Outlook 2013

Just like there are numerous reasons behind this problem, there are several solutions that can be used to resolve it. All the methods are prescribed by the expert. So, properly follow them.

• Run Outlook in Safe Mode
• Create New Outlook Profile
• Enable Auto Archive
• Check Group Policy

I am going to explain each method one by one, so follow the steps properly.

Run Outlook in Safe Mode to See Archive Option

Open your Outlook in safe mode to see if the archive option has reappeared or not. If it is visible, it means a faulty add-in might cause the problem. So, you have to disable the add-ins. To run the program in safe mode. There are two ways:

Using Windows Run Command:

1. Press Windows+R on your keyboard, and a search window will appear.
2. Type outlook.exe/safe in the text field and search it.
3. Select the default Outlook profile and run it.

By Ctrl Key:

1. Go to the location where your Outlook application is.
2. Hold the Ctrl key, and while you hold it, click on the Outlook shortcut.
3. You will see a message asking if you want to start Outlook in safe mode. Press the Yes button.

After running Outlook, go to File >> Info >> Cleanup Tools. If you find the Archive option there. Then, there are some issues with the add-in that does not allow the option in normal mode. To disable it.

1. Go to the File option, then click on the Options button.
2. Select the add-ins. At the bottom of the screen, you see the Manage section; select the COM Add-ins option.
3. Then, hit the Go button. Uncheck the boxes next to add-ins to disable them. Hit the OK.
4. Lastly, restart the Outlook application to see if the archive option is visible or not.

Enable Auto-Archive in Outlook 2013

If you manually enable the auto-archive option, your data will be archived automatically. Below are the following steps.

1. Go to the File and click on the Options button.
2. Select the Advanced button and scroll down to the Auto Archive tab.
3. Click AutoArchive Settings. Choose the desired archive settings.
4. Lastly, click the OK button to set the auto-archive feature with your program.

Check Group Policy to See Archive Option is Disabled or Not

If your account is connected with Group Policy, then it might disable your archive option. To check this.

1. You can either call the IT admin to check the Group Policy Editor.
2. If you are the admin, then press Windows+R.
3. Type gpedit.msc and hit the Ok button.
4. In your Local Group Policy Editor, select User Configuration on the left side of the screen.
5. Click on Administrative Templates. Choose Microsoft Outlook 2013.
6. Select the Miscellaneous option. Now, look for Do not allow AutoArchive to be run or AutoArchive Settings policies.
7. If you see Do not allow AutoArchive to be run, double-click it.
8. Choose the Disable option and apply it.
9. Now, restart Outlook and check if the Archive option is available under cleanup tools.

Fixed Archive Option Missing from Cleanup Tool by Creating New Outlook Profile

If you still don’t see the archive option, then your profile is corrupted and you have to create a new Outlook profile. For this, you have to back up your data. Then, follow the steps below.

1. Launch your Outlook 2013 on your device.
2. Click on the File option from the menu bar. Select the Account Settings button.
3. Choose the Manage Profiles option. Click on the Show Profiles option in the mail setup screen.
4. Click on the Add button and provide a name for the new profile. Press the Ok button.
5. Follow the instructions to add your email account details in the new profile. Then, finish the setup.

From the Windows Control Panel, you can create the profile following these steps.

1. Completely close your Outlook application.
2. Open the Control Panel and search for Mail in the search bar.
3. Click on the Mail (Microsoft Outlook 2013). Choose the Show Profiles button.
4. Click on the Add button and enter a name for the new profile.
5. Once it is configured, select the newly created profile and choose Prompt for a profile to be used.
6. Provide your email account details and create a new profile.

These are the solutions to fix the archive option missing from the cleanup tool under Outlook 2013. I have explained them in proper steps. Now, you can easily use the archive option and preserve your old emails. However, if Outlook 2013 still fails to show the archive option. Then, most probably, your Outlook profile is corrupted. In this case, you have to recover your Outlook data file.

Recover Emails When Outlook 2013 Profile is Severely Damaged

A corrupting and damaging profile is one of the reasons why you can’t see the archive feature. Although, you can create a new one. But, you are using the outdated version of Outlook, which makes it difficult to create one. In that case, your only hope is to recover your emails. To do that, SysTools Outlook Recovery Tool is a perfect way to restore your emails and securely save them to a new PST file. It is an expert-recommended tool that carefully scans your emails and recovers the complete data with its meta properties.

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Concluding Words

The problem of the archive option missing under cleanup tools in Outlook 2013 is common. Because you are using the old version, this issue can happen. However, I have provided several ways to resolve this issue. Other than that, if the problem is very severe, then I have provided you a way to recover your important emails securely.