How to Forward Outlook 365 to Gmail? Best Methods

Many professional users often forward their professional emails to their personal accounts. But there are people who don’t know how to forward Outlook 365 to Gmail. Thus, in this article, I am going to explain how you forward your emails in simple ways.

Those who are unfamiliar with Outlook 365. So, it is the version of Microsoft Outlook that is integrated with Office 365. As you know, Microsoft 365 is a cloud platform that provides access to all Microsoft tools, including Outlook. Normally, MS Outlook is a desktop application that you have to download on your computer.

Whereas Microsoft 365 Outlook is also used as a basic email service, but with Microsoft 365 features. Those who have subscribed to it use this program for secure communication, advanced admin controls, and to connect with Teams and other collaboration tools.

Gmail, on the other hand, is a free email service run by Google. Billions use this email program for email management. It also uses a cloud computing platform, which makes it easy for them to run on any device with a stable internet connection. Gmail also easily integrates with Google Workspace apps for managing multiple email accounts.

Why Users Need to Forward Outlook 365 to Gmail?

For email services, Outlook 365 and Gmail are the most popular choices. Even some users use both programs for their work. But if you want to clearly understand the reason behind the forwarding. Then, I mentioned the causes below.

• Having two email accounts: Microsoft 365 Outlook and Gmail makes it difficult to manage your emails. So, often people forward their emails into a single inbox so that they can easily access all their emails.
• Gmail has its own mobile app, which makes it easy for you to read your important emails from anywhere. So, for immediate response, they set email forwarding to Gmail.
• To keep a copy of your important emails, users forward their emails from Outlook 365 to Gmail.
• Sometimes, admins enable forwarding to monitor the activities of the user. And they also use it for shared mailboxes, inactive user accounts, and monitoring support.

Hence, forwarding Outlook 365 to Gmail is so useful for you. For this, Microsoft offers you several forwarding options that you can use.

Options Available for Microsoft 365 Outlook Forwarding

To forward your emails from Outlook 365 to Gmail. There are several types available.

• Automatic forwarding for all emails
• Conditional forwarding based on rules
• Forward as a copy where emails stay in Outlook
• Full redirect where Gmail becomes the main receiver

I will explain all these types with proper steps. So, properly follow them.

Forward Outlook 365 to Gmail with Automatic Forwarding Option

For your easy procedure, Outlook 365 offers you an automatic forwarding feature. By enabling this function, all your incoming emails will be automatically forwarded to your Gmail account.

1. Sign in to the Web Outlook using the Microsoft 365 credentials.
2. Go to the Outlook settings. Then, click on the Mail option.
3. Select the Forwarding button and then switch the enable forwarding check box.
4. Provide the personal Gmail address. If you want, you can enable Keep a copy of forwarded messages option.
5. Click on the Save button.

Forwarding Emails from Outlook 365 to Gmail By Applying Condition

If you want only a specific sender to forward their emails. Then, you can use a condition to forward the emails.

1. Same as the first method, log in to the Outlook 365 Web.
2. Click on the Mail option and then the Rules button.
3. Select the Add new rule and provide a descriptive name of the rule.
4. To add a condition, click on Apply to all messages, or you can define specific criteria.
5. Choose the Forward to option under Add an action. Type your Gmail address.
6. Lastly, hit the Save button to apply the forwarding option.

Forward Outlook 365 Emails As an Admin

For compliance and tracking the activities of the employees. The administrator applies forwarding. Remember, this method is only applicable within the organization. It means that you can forward emails in your domain.

1. First, sign in to the Microsoft 365 admin center.
2. Click on the Users and then the Active users option.
3. Select the name of your user whom you want to apply the forwarding to. Press the Mail tab.
4. Choose Manage email forwarding from the Email forwarding section.
5. Click on the Forward all emails sent to this mailbox. Provide the Gmail mailbox.
6. You can choose to keep a copy of messages in your Outlook mailbox and then save the changes.

Here are the solutions to forward Outlook 365 emails into your personal Gmail account. Other than that, some users also forward their Microsoft 365 Outlook to the Google Workspace. I also have a method for this.

Forward Outlook 365 Emails to G Suite

Companies that use both Google Workspace and Microsoft 365 for their email management. They often forward their emails from Outlook 365 to work Gmail. Along with it, many also move their emails. To smoothly transfer the multiple emails, SysTools Office 365 to G Suite Migration Tool. It is a professional software where you can migrate your emails without any issues. To know how you can move the files.

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Working Steps of the Software

1. The first step is to download the software on your computer.
   
2. From the setup, click on Microsoft 365 as a source and G Suite as a destination.
   
3. Click on the Email option from Workload to forward your emails. If you want, you can also apply a Date Filter for selective emails.
   
4. In the source dashboard, enter Microsoft 365 Admin Email and Application ID. Click on the Validate button to check the permission.
   
5. Provide Admin Email, Service Account, and Certificate File of your destination G Suite account. Hit the Validate button.
   
6. You can now add users by either choosing Fetch Users or Import Users.
   
7. After adding the users, now, click on the Start Migration button.
   

Conclude

Forwarding your emails is helpful in many scenarios. Therefore, here I have provided ways to forward Outlook 365 to Gmail. In this, I have explained the methods to forward your emails from Microsoft 365 Outlook to your personal account. And a solution to forward them from the professional Google Workspace account. All these will help you when you want to forward your important emails.

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