How to Send Bulk Email from Outlook Using Excel List?
In today’s digital era, email marketing has become one of the best ways to maintain relationships with your customers. Nowadays, users often depend on Outlook with Excel data to send mass emails because it allows them to organize all the details in one structured format. This automation is essential when dealing with large contact data, as manually sending emails can increase the chance of mistakes and duplication. In this situation, the user starts looking for a solution to understand how to send bulk emails from Outlook using an Excel list. In this article, we will share simple, fast, and cost-effective methods for transferring mass emails from Outlook using a spreadsheet. Now, let’s start the discussion.
Important Note:
Bulk Email: Most users often get confused between bulk mail with spam. So, before proceeding further, it is essential to understand the difference between these two terms. Bulk mail is sent to multiple people in order to communicate with contacts. Whereas spam is unsolicited and must be based on the permissions of the receiver.
Common Challenges While Sending Bulk Email from Outlook Using Excel
Many users face hurdles while sending emails in bulk due to various reasons. These challenges often arise from data formatting or other issues. Some challenges with how to send bulk email from Outlook are given below:
- Formatting & structure issues in Excel spreadsheet can cause merge Failures, which means incorrect headers or incomplete data formats.
- Sending bulk emails from Outlook can trigger spam, reduce deliverability, and sometimes important messages can be flagged.
- Outlook may also restrict users to send bulk email from Outlook using Excel at once and slow down the entire process.
- The in-built features of mail merge do not include file attachments and limit users who want to send files along with their emails.
- If Excel columns are not mapped properly during import, then crucial details do not appear correctly in outgoing messages.
How to Send Bulk Email from Outlook Using Excel? Overview
Here we reach to section, where we share a solution to send mass email from Outlook using Excel list. Unfortunately, there is no magic to do so. Sending bulk emails is one of the most effective methods to transfer personalized communication without manually composing each message. For users who manage a large contact list, converting Excel contacts into VCF format can smooth the workflow. Here is an advanced SysTools Excel to vCard Converter that helps to export data in vCard files.
This conversion of Excel contacts to VCF is done to make the process easier to import contacts into Outlook and create groups for bulk emailing. This ensures error-free contact management and is considered a faster email sending process. Here are the steps to deliver bulk emails from Outlook using a spreadsheet:
Stepwise Guide to Send Bulk Email from Outlook Using Spreadsheet
- Click on the Browse button and add the Excel file that comprises contacts.
- Preview your Excel File Contacts along with all the contact details. Click the Next icon.
- Pick a column from the Excel Fields section and map it with the vCard Field. Repeat this step until you map all the Excel Contact Fields with vCard Contact Fields. Once all the contact fields are mapped, click Next to resolve how to send bulk email from Outlook using Excel spreadsheet.
- Select vCard v3.0 or v4.0 versions and check Allow to Import Empty Email Addresses, Create Single vCard for All Contacts. Browse a destination location to save the resultant file, and click Convert.
- All the contacts saved within the Excel file will start converting into vCard file format right after this.
Now, after converting Excel contacts into vCard file, follow the further steps given below:
6. Once done with the conversion, launch Microsoft Outlook to learn how to send bulk email from Excel to Outlook. Click on File >> Open & Export >> Import/Export.
7. Select Import a vCard File (.vcf). Click the Next button.
Now, locate the converted vCard and click Open. All the vCard Contacts will get synchronized with your Outlook Contact List after this.
8. In Outlook, click on the People icon.
9. From the My Contacts section, select the folder in which you want to save the newly created contact group. (Select Contacts folder – Recommended)
10. Click on the Ribbon and select the Contact Group.
11. Enter a name for this new contact group to fix how to send bulk email from Outlook using Excel.
12. Click on Add Members and select all the contacts you have imported from the Excel file above, and add them to this new contact group.
13. Click Save >> Close.
14. Compose a new email and send bulk email from Outlook using Excel list.
Features of Using the Expert Solution
- This smart solution offers a faster and simpler process compared with the manual method.
- An advanced solution to send bulk emails from Outlook using Excel seamlessly.
- Always maintains accuracy with all the details that are stored by the users.
- This method saves both the time & effort of users and quickly imports contacts.
- This tool is compatible with both Windows & Mac operating systems.
Another Related Post: Sync Outlook Contacts with iPhone
Time to Wrap Up
In this article, we have clearly explained how to send bulk email from Outlook using Excel list efficiently. It is important to follow all the guidelines carefully and avoid mistakes, and prepare the Excel contact file before sending mass email from Outlook using Excel spreadsheet process. This complete guide will be helpful for both technical & non-technical users.