Best IMAP to PDF Conversion Software Solution

Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On January 30th, 2023
Reading Time 5 Minutes Reading

Though IMAP servers provide round-the-clock connectivity and the facility to access email services anytime from anywhere around the world, it still does not guarantee full security of the data stored in it. This is the reason why users of IMAP email servers are often on the lookout for solutions to convert IMAP emails to PDF format that can be easily saved and accessed over multiple platforms.

This blog explains how to export IMAP server emails to PDF format. We all know that PDF is a portable document format and is one of the most common file formats that ensure data integrity and can be opened on almost any device. The reliability and popularity of this format can be ascertained by the fact that even courts and legal attorneys accept evidence submitted in the PDF format.

Here, we will discuss how to migrate data from an IMAP server to the PDF format manually as well as with the help of a professionally-certified solution.

So, without wasting any more time, let’s begin.

Manual Method to Convert IMAP Emails to PDF

Here, we are using the Thunderbird application as an IMAP client to perform the procedure. We will first configure the IMAP account in an email client, and then create the backup of IMAP emails as PDF files.

Step 1: Configure IMAP Account in an Email Client

  • Download and run the email client in your OS.
  • Enter your login credentials and click the Continue button to configure your IMAP account.

Note: Make sure IMAP is selected before clicking the Continue button.

  • Enter the details for a second time for confirmation.

Wait for Thunderbird to complete the synchronization of data.

Step 2: Export IMAP Emails to PDF Format

  • Download ImportExportTools NG add-on.
  • Select the mailbox option that you want to export into the PDF format.
  • Right-click and select ImportExportTools >> Export all messages in Folder option.
  • Select the PDF Format from the drop-down menu.
  • Select the destination location in the mail client where you would like to save the resultant file.

Limitations of the Manual Method

Manual method is free of cost but it has several limitations, due to which users generally prefer to go with the automated solution.

  • There is no direct method to export emails from the IMAP mailbox to PDF format.
  • Users are required to download an external application for taking the backup.
  • Technical knowledge and constant assistance are required to export IMAP to PDF. Any incorrect step may risk permanent data loss or corruption.
  • ImportExportTools NG does not provide the option to export PDFs with attachments.

If you wish to overcome these limitations and perform migration seamlessly, choose the professional solution.

Best Professional Method for IMAP to PDF Conversion

Designed with beginners in mind, this IMAP Server Backup Tool is an easy-to-use utility for both technical and non-technical users. This software provides all the functionalities required for carrying out a seamless and efficient backup. The tool also ensures zero data loss and maintenance of the original folder hierarchy throughout the migration process.

Download Now Purchase Now

Step-by-Step Process to Convert IMAP Emails to PDF

Follow the complete steps to export the IMAP account email into PDF format with attachments.

Step-1: Download and run the software in your OS.


Step-2: Fill in the login credentials in the software.


Step-3: Choose the PDF option as Export Type from the given options.

Convert IMAP Emails to PDF

Step-4: Click the Advance Settings button to apply any additional settings as per your requirements.


Step-5: Choose the destination path from the drop-down menu.

Destination Location

Step-6: Click the Start Backup button to begin the migration process.

Start IMAP to PDF Conversion

A message box alerting you to the successful completion of the migration process appears on the screen.

Live Report

Benefits of IMAP to PDF Converter Tool

Apart from offering a reliable and seamless conversion experience with no data loss, some other benefits of IMAP to PDF Conversion Tool are as follows:

1. Batch Conversion: Allows bulk conversion of emails from the IMAP server to PDF at once. This saves both time and effort involved in exporting each email file one by one as would be in the case of manual processing.

2. No Data Size Restrictions: Imposes no restrictions on the size and number of files to be uploaded for migration.

3. Preserves Data Integrity: Keeps the structure, formatting, and hierarchy of all the folders, attributes, email headers, etc., intact in the resultant file.

4. Save into Different Formats: Supports multiple file saving formats. You can Export IMAP Emails to PST, PDF, MBOX, TXT, EML, EMLX, HTML, and MSG.

5. Incremental Backup: Allows users to save only the newly-arrived data and not the entire mailbox. This helps avoid duplication of files.

Final Words

In this blog, we discussed two ways to convert IMAP emails to PDF format. The manual solution is free but involves the risk of data loss. The professional solution, on the other hand, has no such limitations and offers various additional functionalities. You can also download the demo version of the professional solution, which allows you to export the first 100 IMAP emails, for free.


By Mohit Jha

Mohit is a writer, researcher, and editor. Cyber ​​security and digital forensics are the two subjects that keep Mohit out of his seat. In addition, he hopes that the well-researched and thought-out articles he finds will help people learn.