Get Trusted Solution to Backup IMAP Account to TXT Format

Written By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On January 23rd, 2023
Reading Time 4 Minutes Reading

Looking for a solution to backup IMAP account to TXT with attachments? If yes, then you are on the right page. In this blog, we will discuss both manual and automated solutions to export the IMAP server to TEXT.

Internet Mail Access Protocol (IMAP) is a standard Internet protocol for retrieving messages from email servers. It allows users to access and manage email messages stored on email servers from their local devices such as laptops, smartphones, or tablets.

As an email access protocol, IMAP helps in moving, organizing, and manipulating messages between email servers and client applications. Emails are stored and organized in different folders on the IMAP mail server. The IMAP mailbox directory structure is replicated and synchronized with email clients.

So, let’s discuss how to backup IMAP account to TXT with attachments manually as well as with the help of trusted automated software.

Manual Solution to Export IMAP Emails to TXT

The manual method of exporting IMAP emails to TXT consists of two steps, but it has certain downsides. So, if you want to save time and effort, skip the manual technique and move straight to the professional method.

Step 1: Setup IMAP Account in the Email Client

Here, we use the Thunderbird email client to backup emails from the IMAP mailbox to TXT format.

  • Download and open the mail client in your operating system.
  • Set up your account by entering your login details in the email client.
  • Select the IMAP option and click the OK button.
  • Enter the login information again for a second confirmation.

Wait for the synchronization procedure to be completed by the mail client.

Step 2: Backup IMAP Account to TXT Format

Next, follow the steps to save emails into Text format:

  • Install the ImportExportTools NG add-on on your email client. It’s completely free.
  • Select the mailbox folder, then click the right arrow and select ImportExportTools.
  • Select “Export all messages in the folder” from the drop-down menu.
  • Select the “as single text file option” option in the email client, and select the target location.

Limitations of the Manual Method

The manual method, though free, has the following limitations to backup IMAP account to TXT format:

  • It is obligatory to install an external third-party application on the machine.
  • The options for direct migration, bulk migration, and exporting emails with attachments are not available in the ImportExportTools NG utility.
  • Non-technical users are unable to utilize the mail client.

Expert Tool to Backup IMAP Account to TXT Format

The SysTools IMAP Server Backup Utility is a versatile tool for exporting IMAP emails to TXT file format. It is one of the greatest software since it has a date filter and several other filters as well. There are numerous advantages to using the tool. It allows you to convert a large number of folders to TEXT format at once.

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The automated solutions allows users to easily convert TXT files from the IMAP server, including attachments. This software provides a simple and self-explanatory interface that allows even non-technical users to perform the backup without any problem.

Steps to Backup Emails from IMAP Mailbox to TXT

Step-1: Download and run the software in your OS.

Login to Backup IMAP to TXT

Step-2: Enter the login details in the software.


Step-3: Select TXT as the desired export format from the given options.

Backup IMAP Account to TXT

Step-4: Click the Advance Settings option to apply the required filters.

Advance Settings

Step-5: Choose the saving destination location in the software.


Step-6: Click the Start Backup button to begin the process.

Export IMAP Emails to Text Files

The tool displays a progress report showing all the details of the ongoing migration process as well as a message box confirming the successful completion of the backup process.

Convert IMAP Emails to TXT

The Best Characteristics of the Expert Solution

Some of the unique features of this automated tool are:

  • It allows users to save their data to the desired destination.
  • It supports all IMAP server accounts to easily backup emails.
  • It allows users to convert data into multiple formats like MBOX, EML, MSG, TXT, EMLX, HTML, PDF, PST, and CSV.
  • It provides various file naming conventions such as Subject+Date, From+Subject+Date, and Autoincrement.
  • The Date Filter option allows users to filter out the files and perform selective backups.
  • The Delete After Download option allows you to create free space on the server after deleting the backed-up emails.
  • The Incremental Backup option allows users to take the backup of only newly-arrived data.

The Bottom Line

In this article, we have outlined an easy and ideal way to create the backup of IMAP to TXT file format. You may contact our support staff at any time for additional information about this product and how it works.


By Mohit Jha

Mohit is a writer, researcher, and editor. Cyber ​​security and digital forensics are the two subjects that keep Mohit out of his seat. In addition, he hopes that the well-researched and thought-out articles he finds will help people learn.