How to Share Your Google Drive Account Data? Easy Solutions

Written By Tej Pratap Shukla

Approved By Anuraag Singh

Modified On December 31st, 2025

Reading Time 8 Min Read

If you are finding a way to share entire Google Drive data. But, unfortunately, Google does not have the option to Share all button for direct bulk transferring. Therefore, in this article, I am going to explain methods built in and shared with me and other proven ways that can easily help you with moving your Drive files.

Google Drive is a popular cloud storage platform for saving your data. In this, you can easily store, access, and collaborate online. It is a common practice to share individual files or folders within the organization. Many professionals use the Google Drive for sharing their important data to thier team members. But why is there a need to share the Google Drive files or folders?

Reasons to Share Entire Google Drive Account

For various reasons, a user needs to share their whole Google Drive. like:

Your team is working on the same project where members frequently share important files and folders using the Google Drive.
By moving to another Drive account, you can secure important data from any problems.
Conducting a training session and sharing the educational material or any relevant resources with other participants.
The team is changing and handing the project files to another. In that case, sharing the Drive is an easy option.
It is also helpful in remote working, where team members can easily access the Google Drive files.

These are the common factors where users need to share their files or folders in the Google Drive. So, to help you do this, I have ways that have explained the details below.

Multiple Methods to Send Google Cloud Storage to Others

Google Drive stores a large amount of data. So, the requirement to share any file or folder from it is understandable. However, the main question is how to share the complete Google Drive storage with others. To know all possible methods of doing the same, go through the section below:

To share your whole Google Drive files and folders, the program offers you a built-in share option. Use the built-in feature to migrate Google Drive to another account.

Start by creating a folder in Google Drive for sharing your files.
In the newly created folder, move all the files that you want to move.
After that, right-click the folder and then the Share button.
Provide the username of the person you are sharing with.
Set the permission (Viewer, Editor, etc.) for the user.
Press the Send button.

Use Shared Drive for Professional Google Drive

For corporate Google Drive, Shared Drives are used. These drives are used to share your sensitive data with many people within the organization. You need a proper Google admin account, enable the share drive creation, and you have ownership of the files. After this, follow the steps below.

Go to the Google Drive and click the Shared drives option.
Press the + New button located at the top of the screen.
Enter a new name for the shared drive. Then, click the Create button.
Now, right-click the shared drive that you have just created. Choose Manage members option.
Provide the email addresses of all the people or Google Groups that you want to share with.
Assign the roles to all the members, like viewer, editor, etc.
Choose the option to notify the new members of their access. Then, click the Send option.
To move files into the Shared drive. Go to the My Drive.
Select all the files and folders that you want to share. Drag and drop those files to the new shared drive.

After that, the members who have shared the files can now access them. This method is applicable when you have the ownership of the files. However, many users may have problems using this because of no proper access to the files. Then, follow the next method.

Share Google Drive Data Using Make a Copy Option

Log in to the Google Drive and choose the file you want to move.
Right-click the file and select Make a Copy button.
After that, you will see a new file named “Copy of [file name]. Rename the file and move it to the folder you want.

Move File Ownership to Share the Files

Many users also transfer Google Workspace ownership to another user by giving them full control. Here are the steps to follow the process.

Start by organizing your files and folders in My Drive.
Open the primary folder, choose all the files.
Right-click the selected files. Select the Share button.
Again, choose Share and then add the email address of the person that you want to transfer.
Make sure their role is Editor and click on the Send option.
Once more, right-click the selected files and click on Share.
Find the recipient’s name from the People with access list. Select Transfer Ownership next to their name.
Send the invitation to the new owner.
Wait for the new owner to respond to your invitation. After that, your files will not appear in the new owner’s My Drive.

Important note: Ownership method is an expert recommended technique. Because when the original user delete the file, the person with the same shared file losses the access. Unless the ownership is also transferred to you.

Limitations of All Manual Methods

No doubt, a user can share Google Drive storage using the manual methods discussed above. But there are various drawbacks that a user might face while using them. Some of the major disadvantages are discussed below to manually share the entire Google Drive:

A user needs to manually choose every item he or she wants to export.
The Shared with me option only allows sharing the files that are owned by the users.
All the manual solutions are quite lengthy and time-consuming in the case of a large amount of data.
Sharing the entire data of Google Drive in one go is not possible manually.
In the latest version, Google Drive has a limit of file sharing of up to 500,000 items. Allow 750 GB of daily upload limit.

One of the main problems with manually sharing your Google Drive data is the limitations of bulk transferring. For professionals, this is a common issue. To avoid this, you can use the next method.

Share Entire Google Drive Data using Professional Method

When a team is working on a project. They have to move a batch of data from time to time. Many use manual methods. However, there are limitations on how many you can share your Drive data with at a time. However, professsional softwares like SysTools Google Drive Migrator easily transfers thousands of files without losing the formatting. This certified tool is great, where you can share Google Drive files without downloading. To know how this software works, follow the steps below.

Download Now Purchase Now

Share Complete Google Drive with Professional Tool

First up, download the tool on the machine. Open it and select G Suite for the source as well as the target Google Workspace account.
Then, select the Documents as your workload, and if you want, set a starting and ending date by using the date filter.
Move to the source screen and fill in the details required by the tool, i.e., the Admin Email, Service Account, and Certification File.
Do the same for the target account as well. Validate and click Next. Pick an option out of Fetch, Import, or Download to complete the user-to-user mapping and press Next.
Inside the preview screen, select the set of users whose Drive data you want to move, among your selection, assign priority to a set of users, and validate.
Now press the Start button and let the tool handle the rest.

Final Words

Sharing your Google Drive files and folders has become quite common. So, in this article, I have explained ways that can help you how to share the entire Google Drive. Here, I have defined multiple methods, including manual and professional, from which users can choose any of them they want. However, there are a few major limitations of the manual method for sharing the whole Google Drive, so be careful when using it.

Commonly Asked Questions

Q1. Where can I find the Share button in my Google Drive?
Ans. Choose the file in the Google Drive and right-click it. Select the Share option. Alternatively, you can choose the file and then press the Share icon seen above.

Q2. How can I share a bulk folder in Google Drive?
Ans. To share your Google Drive folder, use the built-in share option.

Q3. Is it possible to share the data from the Shared folder?
Ans. Yes, you can share the Shared folder if you are the owner of the file. Alternatively, you can use the Make a Copy method to move the Drive data.

Q4. How can I reduce the Google Drive storage space?
Ans. You can do two things: either delete unnecessary data from the drive or move files from one Google Drive to another Google Drive.