How to Share Your Google Drive Account Data Easily?

Can you share a whole Google Drive with someone? Yes, you can easily share entire Google Drive data securely. There are several methods that can help you in this. Here, I will properly explain all the ways in simple steps. Also, discuss the benefits of sharing your Drive data. So, properly read the article.

Google Drive is one of the most powerful cloud storage platforms among all the popular ones. It enables users to store, access, and collaborate on files and folders from anywhere. It is a common practice to share individual files or folders within the organization. However, users sometimes want to share their entire Google Drive, whether with a colleague, across their devices, or with another account. But why is there a need to share the Google Drive document?

Reasons to Share Entire Google Drive Account

For various reasons, a user needs to share their whole Google Drive. Such as:

• When the team is working on the same project, they need to ensure that everyone has access to all files and folders.
• Backing up important data and safeguarding it locally or on another platform.
• Conducting a training session and sharing the educational material or any relevant resources with other participants.
• Handling a project with another team or individual, sharing the entire Google Drive becomes crucial to grant them access.
• When you are working remotely, you need to share the Drive with all remote team members and allow them access to all the files and folders.

These are the common factors where users need to share their documents in the Google Drive. So, to help you do this, I have ways that have explained the details below.

Multiple Methods to Send Google Cloud Storage to Others

Google Drive stores a large amount of data. So, the requirement to share any file or folder from it is understandable. However, the main question is how to share the complete Google Drive storage with others. To know all possible methods of doing the same, go through the section below:

Google Drive Built-In Share Feature

To share your whole Google Drive document, the program offers you a built-in share option. This option will be used to move your data to another account easily.

1. To do this, first create a folder in the Google Drive to share your files.
2. Move the files you want to move into the newly created folder.
3. Right-click the folder and click on the Share option.
4. Enter the username of the people you want to share with.
5. Set the permission you want to give the users.
6. Press the Send button.

Use Shared Drive for Professional Google Drive

For corporate Google Drive, Shared Drives are used. These drives are used to share your sensitive data with many people within the organization. To use this, you must have the admin account of Google Workspace, the admin should enable shared drive creation, and you must be the file owner to move your My Drive. After that, follow the steps below.

1. In your Google Drive, click on the Shared drives option.
2. Press the + New button at the top of the screen.
3. Provide the name of the new shared drive and click on the Create option.
4. Right-click the shared drive that you have just created. Select the Manage members option.
5. Enter the email address of all the people or Google Groups you want to share with.
6. Assign a role to the members, like viewer, editor, etc.
7. Choose the option to notify the new members of their access. Then, click the Send option.
8. To move files into the Shared drive. Go to the My Drive.
9. Choose all the files and folders you want to share. Drag and drop them to the new shared drive.

After that, the members who have shared the files can now access them.

Move File Ownership to Share the Files

Many users also transfer Google Workspace ownership to another user by giving them full control. Below are the steps to do that.

1. First, organize all your files and folders in My Drive.
2. Open the primary folder, choose all the files.
3. Right-click the selected files. Select the Share button.
4. Again, choose Share and then add the email address of the person that you want to transfer.
5. Make sure their role is Editor and click on the Send option.
6. Once more, right-click the selected files and click on Share.
7. Find the recipient’s name from the People with access list. Select Transfer Ownership next to their name.
8. Send the invitation to the new owner.
9. Wait for the new owner to respond to your invitation. After that, your files will not appear in the new owner’s My Drive.

Limitations of All Manual Methods

No doubt, a user can share Google Drive storage using the manual methods discussed above. But there are various drawbacks that a user might face while using them. Some of the major disadvantages are discussed below to manually share the entire Google Drive:

• A user needs to manually choose every item he or she wants to export.
• In order to share data from the Shared With Me, one needs to perform the whole manual process for each folder separately.
• All the manual solutions are quite lengthy and time-consuming in the case of a large amount of data.
• Sharing the entire data of Google Drive in one go is not possible manually.

Share Entire Google Drive Data using Professional Method

As you see, working with the manual method is free but may cause you several problems. This is the reason many experts preferred a professional solution, i.e., SysTools Google Drive Migrator. A certified software that lets users move their Google Drive to another domain or account. It is one of the finest applications that can effortlessly move the entire Drive data. Hence, if you want to share your entire Google Drive account. It will easily do without showing an error. Apart from this, the application performs concurrent migration between the same accounts.

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Share Complete Google Drive with Professional Tool

1. First up, download the tool on the machine. Open it and select G Suite for the source as well as the target Google Workspace account.
2. Then, select the Documents as your workload, and if you want, set a starting and ending date by using the date filter.
3. Move to the source screen and fill in the details required by the tool, i.e., the Admin Email, Service Account, and Certification File.
4. Do the same for the target account as well. Validate and click Next. Pick an option out of Fetch, Import, or Download to complete the user-to-user mapping and press Next.
5. Inside the preview screen, select the set of users whose Drive data you want to move, among your selection, assign priority to a set of users, and validate.
6. Now press the Start button and let the tool handle the rest.

Final Words

Sharing your Google Drive documents has become quite common. So, in this article, I have explained ways that can help you how to share entire Google Drive. Here, I have defined multiple methods, including manual and professional, from which users can choose any of them they want. However, there are a few major limitations of the manual method for sharing the whole Google Drive, so be careful when using it.

Frequently Asked Questions

Q1. Where is the Share button in my Google Drive?
Ans. Open your Google Drive and right-click on the file that you want to share. From the displayed options, click on the Share option. Alternatively, choose the file and click on the Share icon directly from the above menu bar.

Q2. Can you share an entire folder in Google Drive?
Ans. Yes, you can easily share a complete folder in Google Drive using the share feature and shared drives.

Q3. Can I share the data stored in the Shared With Me folder also?
Ans. Yes, you are allowed to share data maintained in the Shared With Me folder. You can do this only if you have the permission granted by the owner of the file.

Q4. How to free up some Google Drive storage space?
Ans. You can do two things i.e., either delete unnecessary data from the drive or move files from one Google Drive to another Google Drive.