How to Share Your Google Drive Account Data? Easy Solutions

Google Drive has a native Share button that allows you to invite people to your files. But there are other ways to share entire Google Drive to access your files and folders. Here, I will explain all the methods to share complete Google Drive with their limitations.

Google Drive is a popular cloud storage platform for saving your data. In this, you can easily store, access, and collaborate online. It is a common practice to share individual files or folders within the organization. Many users want to share Google Drive with another user for collaboration and remote work. But why is there a need to share the Google Drive files or folders?

Reasons to Share Entire Google Drive Account

For various reasons, a user needs to share their whole Google Drive. like:

• Your team is working on the same project where members frequently share important files and folders using the Google Drive.
• Sharing your data allows your team members to access the important data from anywhere.
• Conducting a training session and sharing the educational material or any relevant resources with other participants.
• The team is changing and handing the project files to another team member. In that case, sharing the Drive is an easy option.
• It is also helpful in remote working, where team members can easily access the Google Drive files.

These are the common factors where users need to share their files or folders in the Google Drive. So, to help you do this, I have ways that have explained the details below.

Multiple Methods to Share Google Drive Files with Others

Google Drive stores a large amount of data. So, the requirement to share any file or folder from it is understandable. However, the main question is how to share the complete Google Drive files with others. To know all possible methods of doing the same, go through the section below:

Google Drive Built-In Share Feature

To share your whole Google Drive files and folders, there is a built-in sharing option that can share all files in Google Drive.

1. Start by creating a folder in Google Drive for sharing your files.
2. Save the files that you want to share in the newly created folder.
3. After that, right-click the folder and then the Share button.
4. Provide the username of the person you are sharing with.
5. Set the permission (Viewer, Editor, etc.) for the user.
6. Press the Send button.

Use Shared Drive for Professional Google Drive

For corporate Google Drive, Shared Drives are used. These drives are used to share your sensitive data with many people within the organization. For this, you get a proper admin account and then follow the steps below.

1. Go to the Google Drive and click the Shared drives option.
2. Press the + New button located at the top of the screen.
3. Enter a new name for the shared drive. Then, click the Create button.
4. Now, right-click the shared drive that you have just created. Choose the Manage members option.
5. Provide the email addresses of all the people or Google Groups that you want to share with.
6. Assign the roles to all the members, like viewer, editor, etc.
7. Choose the option to notify the new members of their access. Then, click the Send option.
8. To get your files into the Shared drive. Go to the My Drive.
9. Select all the files and folders that you want to share. Drag and drop those files to the new shared drive.

After that, the members who have shared the files can now access them. This method is applicable when you have the ownership of the files. However, many users may have problems using this because of no proper access to the files. Then, follow the next method.

Share Google Drive Data Using Make a Copy Option

1. Log in to the Google Drive and choose the file you want to share.
2. Right-click the file and select the Make a Copy button.
3. After that, you will see a new file named “Copy of [file name]. Rename the file and put it in the folder you want.

Share Google Drive File Ownership

Along with sharing files, many also want to share the permissions of the files. It can be done in just a few clicks.

1. Go to your Google Drive and choose the files that you want to share.
2. Right-click the selected files. Select the Share button.
3. Click the drop-down button under the General access section.
4. Make sure their role is Editor and click on the Send option.
5. Click on Anyone with the link option. Then, set the role Editor, Viewer, or Commentator.
6. Enter the person’s email address that you want to share with. Select the permission role.
7. Click the Send option. Copy the link and paste it anywhere.

Limitations of All Manual Methods

No doubt, a user can share Google Drive files using the manual methods discussed above. But there are various drawbacks that a user might face while using them. Some of the major disadvantages are discussed below to manually share the entire Google Drive:

• A user needs to manually choose every item he or she wants to share.
• The Shared with me option only allows sharing the files that are owned by the users.
• All the manual solutions are quite lengthy and time-consuming in the case of a large amount of data.
• Sharing the entire data of Google Drive in one go is not possible manually.
• In the latest version, Google Drive has a limit of file sharing of up to 500,000 items.

One of the main problems with the manual methods that you cannot share multiple Google Drive files at a time. This is why professionals use other options, which I have mentioned below.

Share Entire Google Drive Data using Professional Method

When a team is working on a project. They often have to share a batch of data. Many use manual methods. However, there are limitations on how many you can share your Drive data with at a time. However, professional software like SysTools Google Drive Migrator easily helps you share your files between accounts with file permissions. To want to know how this software works, follow the steps below.

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How to Use Professional Software?

1. First up, download the tool on the machine. Open it and select G Suite for the source as well as the target Google Workspace account.
2. Then, select the Documents as your workload, and if you want, set a starting and ending date by using the date filter.
3. Move to the source screen and fill in the details required by the tool, i.e., the Admin Email, Service Account, and Certification File.
4. Do the same for the target account as well. Validate and click Next. Pick an option out of Fetch, Import, or Download to complete the user-to-user mapping and press Next.
5. Now press the Start button and let the tool handle the rest.
   

Final Words

Sharing your Google Drive files and folders has become quite common. So, in this article, I have explained ways that can help you share the entire Google Drive. Here, I have defined multiple methods, including manual and professional, from which users can choose any of them they want. However, there are a few major limitations of the manual method for sharing the whole Google Drive, so be careful when using it.

Commonly Asked Questions

Q1. Where can I find the Share button in my Google Drive?
Ans. Choose the file in the Google Drive and right-click it. Select the Share option. Alternatively, you can choose the file and then press the Share icon seen above.

Q2. How can I share a bulk folder in Google Drive?
Ans. To share your Google Drive folder, use the built-in share option.

Q3. Is it possible to share the data from the Shared folder?
Ans. Yes, you can share the Shared folder if you are the owner of the file. Alternatively, you can use the Make a Copy method to also share the data.

Also Read:

• How to Transfer Google Drive to Another Account?
• How to Access Google Drive without Gmail?