How to Share Entire Google Drive in Few Simple Clicks?
Google Drive is one of the most powerful cloud storage platform among all the popular ones. It enables users to store, access, and collaborate on files and folders from anywhere. It is a common practice to share individual files or folders within the organizations. However users sometimes want to share their entire Google Drive, whether with a colleague, across your devices, or with another account. Therefore in this article, i am discussing the most effective methods to effortlessly share whole Google Drive with all your data. Let’s dig in!
Users keep on sharing data between the storage media (Google Drive) for any possible reason. One of the most common reasons to share entire Google Drive is a storage space issue. Now, Google Drive is used by both personal and domain users, so it has been a frequent question how to share the whole Google Drive.
There are multiple ways available that a user can try for data or file sharing between Google Drives. Just go through the blog and get to know all about it.
Table of Contents
When do We Need to Share the Entire Google Drive?
For various reasons, a user needs to share the whole Google Drive. Such as:
- When the team is working on the same project, they need to ensure that everyone has access to all files and folders.
- Backing up important data and safeguarding it locally or on another platform.
- Conducting a training session and sharing the education material or any relevant resources with other participants.
- Handling a project with another team or individual, sharing the entire Google Drive becomes crucial to grant them access.
- When you are working remotely, you need to share the Drive with all remote team members and allow them access to all the files and folders.
Multiple Methods to Send Google Cloud Storage to Others
Google Drive stores a large amount of data. So, the requirement to share any file or folder from it is understandable. However, the main question is how to share complete Google Drive storage with another domain/account. To know all possible methods of doing the same, go through the section below:
Method #1: Share Entire Google Drive in a Reliable and Efficient Manner
Whenever a user searches for a solution to share the whole Google Drive at once, no manual method works effectively. This is the reason users are advised to move towards a professional solution for the same.
SysTools Google Drive Migrator is one such application that lets users share Google Drive with another domain or account with all data at once. It is one of the finest applications that does not require any human effort and effortlessly moves the entire Drive data wherever users want. It can share Google Drive storage in one go, without showing an error. Apart from this, the application performs incremental migration also in the next attempt between the same accounts. So, it will avoid creating duplicates in Google Drive and manage storage space.
A user is allowed to share the entire Google Drive storage with others will all folders, including Shared With Me or Trash folder. Using this application, one can perform data sharing between domains or Gmail accounts, also without any restrictions. If someone wants to copy only selective data to another account, take the help of the date filter offered by the tool. Other impressive features are that it provides a Migrate Permission option, also to keeps applied permissions intact.
How to Share a Complete Google Drive with an Advanced Tool?
Step 1. First up, download the tool on the machine you want to share from. Open it and select G Suite for the source as well as the target Google Drive user.
Step 2. Then, select the Documents as your workload, and also set a starting and ending date via the calendar filter menu.
Step 3. Move to the source screen and fill in the details required by the tool, i.e. the admin email, app ID, and certification file.
Step 4. Do the same for the target user as well. Validate and click Next. Pick an option out of Fetch, Import, or Download to complete the user-to-user mapping and press Next.
Step 5. Inside the preview screen, select the set of users whose Drive data you want to move, among your selection, assign priority to a set of users, and validate.
Step 6. Now press the Start button and let the tool handle the rest.
Method #2: Share Google Drive with Others Manually
1. Via Inbuilt Share Option
Many users who do not want to use the professional solution, so here, I am discussing the manual approach for them. However, please be alert of manual ways as they also have several limitations. In order to provide sharing between the drives, there is one Share option available in it. A user first needs to choose all files and folders from My Drive, Shared With Me, and the Trash folder one by one. After that, choose the Share option for each folder to share entire Google Drive successfully.
2. Via Downloading and Uploading
There is one more manual solution available for users if they do not want to go for an advanced solution. They can also share the whole drive at once with another domain or account by simply downloading all data on the local machine from one Google Drive and uploading it to another Google Drive account. It is one of the widely used manual methods to share entire Google Drive.
Important Note: To know the step-wise procedure of downloading and uploading data, go through how to export multiple files from Google Drive.
3. Unorthodox Way of Sending Google’s Cloud Storage to Another User
Note that sharing is not a way to reduce the space used by a file. For that, you have to transfer the entire Google Drive to another account and change the ownership as well. Otherwise, if that’s not the case and you have the mobile app installed, then follow the tutorial below.
- Open the Google Drive Application on your mobile
- Tap on the 3 dots on the top right side of the file/folder you want to move.
- Now there are two ways to share, one is the default share other is to send a copy.
- The first one is where you know the digital address, like the email ID of the end user.
- The second option allows you to put the Google Drive content in any other external app.
- Choose the one that suits you best and follow the on-screen instructions that appear on the mobile device
Google Drive has a Desktop application as well. This offers yet another unique way to share whole Google Drive data between users. To do it yourself, make sure you have the app on your computer and then continue with the procedure.
- Open Google Drive on your computer
- Go to the My Drive folder
- Select one or more files
- Right-click and press Share
- A new window opens. Select the user contact to whom you wish to share the Drive data.
- Your Windows machine automatically opens the default mailing service from where you get to mail a shareable link to that
- Note, you can only share files. So if you have folders, then choose the Send to option. That, too, ends up creating an email.
Limitations of Manual Procedure
No doubt a user can share Google Drive storage using the manual methods discussed above. But, there are various limitations that a user might face while using them. Some of the major limitations are discussed below to manually share entire Google Drive:
- A user needs to manually choose every item he or she wants to export.
- In order to share data from the Shared With Me or Trash Folder of Google Drive, one needs to perform the whole manual process for each folder separately.
- Both the manual solutions are quite lengthy and time-consuming in the case of a large amount of data.
- Incremental migration is not possible by default in any manual approaches discussed above.
- Sharing entire data of Google Drive in one go is not possible manually.
Final Words
Google Drive stores a large amount of data, so sometimes there might be space issues. In order to manage data properly way users think of sharing it with other accounts and deleting it from this account.
Thus, in this post, I have covered how to share the entire Google Drive with another domain, account, and any platform users need. I have defined multiple methods, including manual and professional, from which users can choose any of them they want. However, there are a few major limitations of the manual method for sharing the whole Google Drive, which I have also mentioned in the article.
Frequently Asked Questions
Open your Google Drive and right-click on the file that you want to share. From the displayed options, click on the Share option.
Alternatively, choose the file and click on the Share icon directly from the above menu bar.
No, you are not allowed to share multiple files from several folders at the same time via manual techniques. Switch to a professional solution to share entire Google Drive at once.
Yes, you are allowed to share data maintained in the Shared With Me folder. You can do this only if you have the permission granted by the owner of the file.
You can do two things, i.e., either delete unnecessary data from the drive or move files from one Google Drive to another Google Drive.