Migrate Microsoft Exchange Emails To Other File Formats | Complete Solution

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On August 26th, 2022
Reading Time 6 Minutes Reading

Summary: From this write-up, users will get to know how to migrate Microsoft Exchange emails to other file formats (PST/PDF/EML/MSG/MBOX/HTML) for backup and storage purposes.

Everyone knows that Exchange Server is prone to corruption, it needs advanced IT experts or administrator to handle Exchange. But, sometimes anyhow Exchange emails get corrupted due to these users or companies prefer to migrate Exchange emails to PST & various file formats (like MBOX, EML, PDF, MSG, HTML) to keep their emails safe and secure.

Microsoft Exchange email is widely used in IT organizations and other industry verticals around the world. That means it contains sensitive information like project details, company policies, employee details, financial information, etc… which is highly confidential. If the data is lost/deleted or corrupted then the user or company have to face a huge loss of data.

Impact of Data Loss In Organization

  1. Financial loss
  2. Client or Customers will lose trust
  3. It will slow down the company growth
  4. Damaged the reputation of an organization
  5. Loss of sensitive data (personal & professional)

To prevent the companies from all these losses it is important to migrate the Exchange database email to standard file formats. So, that they can access the data if any catastrophe occurs.

Also, after migration users can import some files to different email clients such as Outlook, Thunderbird, Windows Live Mail, etc.. or they can access Exchange email from browser/web. In spite of this users also save and read their emails in Portable Document Format.

Note: Manual Solution such as: Exchange PowerShell New-MailboxExportRequest cmdlet exports the EDB mailbox emails to Outlook data file but nowadays everyone wants a simplified solution even IT Experts / Admin and if you are new to Exchange environment then you will find difficult to handle PowerShell and might loss data while exporting the Exchange email.

Pro tip: To save users precious time and perform operation in bulk without losing any data in a simplified way, one can use the advanced solution i.e. EDB Migration Tool provided by SysTools, which helps you to migrate multiple Exchange mailboxes email with all the attachments and metadata to different file formats at once with no data loss.

Automated Wizard to Migrate Microsoft Exchange Emails to Other File Formats from Offline EDB File

EDB Migration tool helps users to move multiple Exchange emails into PDF, MSG, HTML, MBOX, PST & EML file format. It provides categories filter option which migrate the select data items (contacts, calendars, notes, tasks, emails, journals) from multiple mailboxes to the selected export option.

This utility supports both Exchange database file such as private and public and also perform the migration of EDB file, mailboxes or data items in bulk.

Download purchase

The software can load dismounted/offline Exchange database files. It allows two scan mode options (Quick and Advance scan) to remove corruption from the .edb file.

Quick scan is used to remove minor corruption and the Advance scan recover highly corrupted MS Exchange EDB file. This option also retrieves purged mailboxes or data items from the loaded Exchange database file. Now, users can easily recover deleted mailbox after retention period.

Users also migrate entire or selective EDB files, mailbox, or data items as per their requirement. This utility support Exchange database Mailboxes like – user, archive, shared, disconnected, and legacy. It provides remove SMIME/OpenPGP encryption option that easily remove encryption from Exchange mailbox in bulk.

Technical or Non-technical users can use this application and they do not need to run any command to migrate Exchange emails to PST and multiple file formats. The software provides a graphical interface which helps them to perform their task easily.

It supports all Exchange Server versions from 2003 to 2019. Users can load the offline EDB file and  export mailbox to PST Exchange 2010 sp1, sp2, sp3 or any other version to Outlook data file. The utility generates the migration report in the CSV file.

Export report contains information like success count, fail count, and source file name. This allows users to check the status or progress of the migrated Exchange email or any other Exchange data.

Key Features Of Automated Software

  1. The tool extract data from private and public.edb file
  2. Keep metadata intact and maintains the original folder structure
  3. MS Exchange Server is not necessary for the migration process
  4. By default generate the Outlook Data File in UNICODE PST file format
  5. Preview Microsoft Exchange Mailbox items: contacts, emails, calendars, notes, tasks, journals
  6. The software is compatible with all versions of MS Outlook, Windows OS & Exchange Server

Steps to Migrate Microsoft Exchange Emails to Various File Formats from Offline EDB File

1: Download > Install > Run the automated software

download professional software

2: Click Add File button > Load Exchange database file > Click Add

Note: Select scan mode option (Quick or Advance scan) to remove corruption from offline EDB file

click add file

3: Preview Exchange EDB file, mailboxes or data items > Click Export

Note: Users can use Export Selected option to migrate Microsoft Exchange emails or data items into multiple file formats.

preview ms exchange edb file

4: Click on Exchange Mailboxes > Select Export options > Click Advance settings

select mailboxes

5: Select email from category filter option to migrate Exchange emails to PST > Click Save

Note: Category filter option allows users to migrate only selected Exchange mailbox data items to the required file format

select exchange emails

6: Click the browse button to set destination location > Click Export

click export

7: Finally, the Exchange emails are migrated to the required file format

Note: There are most users who want to migrate Exchange mailbox database emails to the PST file format from Live Exchange Server 2016 / 2013 / 2010 / 2007 / 2003 in a simplified manner without using any command. In this case, user can use the advance solution and follow the steps given below which allow them to migrate Exchange EDB mailbox emails to Outlook data file from Exchange Server in a hassle freeway without any hassle.

Working Steps to Migrate Microsoft Exchange Emails to PST File from Exchange Server

1. Download and run the automated Exchange Export Tool in your system

Download purchase

2. Enter the credentials >> Select the Exchange Server version from which you want to migrate email and click on the include sub-domain user’s checkbox >> Click on the login button


3. Select the Exchange database mailboxes >> Click the next button

select mailboxes

4. From the categories option, click on the mail data item >> Select the browse button to set destination file location >> Click on the export button

click export button

Bringing It All Together

This write-up provides detailed information to migrate Microsoft Exchange emails to other file formats. Users can use the professional solution mentioned here. Depending on your preferences you can select the solution and perform the migration of Exchange email in bulk in a hassle-free way without any data loss.


By Kumar Raj

A versatile writer with the vast knowledge of technology helps to reduce the gap between a user and technology. Provides easy and reliable ways to resolve multiple technical issues, which users encounter in their day-to-day life.