Move Outlook.com Emails to Gmail without any Issues

Written By Mohit Kumar Jha

Approved By Anuraag Singh

Modified On September 2nd, 2025

Reading Time 5 Min Read

Gmail provides you a better features than Outlook Web App. That’s why many of you are moving your emails from Outlook Web App to Gmail. Here, I will share ways to export emails from Outlook Web App to Gmail. So, read that carefully.

To start the blog, first, you should know about Web Outlook and Gmail. Outlook Web App is a Microsoft web-based email client that allows you to view your Outlook emails from a web browser. It is a free version of the desktop email client where you can send, receive, and manage your emails, contacts, and calendars.

Gmail is a webmail provided by Google where you can also send, receive, and manage your emails. It is a very popular email application because of its simple and intuitive interface, advanced search, spam filtering, and easy integration with Google Workspace. That’s why many users prefer to use Gmail over Outlook.com.

Why Move from Outlook Web App to Gmail?

Web Outlook and Gmail are both webmail services that can be easily accessed on any web browser. However, some users want the Outlook Web App data to Gmail account. The reasons behind this are as follows.

With the help of Gmail, you can use other Google products like Google Drive, Docs, Sheets, Calendar, etc.
For free, Gmail provides you with more storage space than Outlook.com. So, to keep the Web Outlook mailbox from being almost full. You have to transfer the data.
Gmail is available on laptops, computers, as well as smartphones. So, it is easier for you to access your data.
To secure your important Web Outlook emails, Gmail would be a perfect choice.

Therefore, it is very beneficial for you to export Outlook.com emails to Gmail. Now, the question is how to migrate Web Outlook to Google Mail? It is very easy to do, just follow the methods below, and you can easily transfer your data.

Transfer Outlook.com to Gmail Manually

For the manual approach, the IMAP server will help you. Both Outlook Web App and Gmail support IMAP. So, it would be easier for you to configure your account in Gmail and move your data. Below are the steps you must follow.

First of all, run the Gmail application.
Go to the Settings page by clicking on the gear icon.
Choose Accounts and Import option, then click on the Import mail and contacts button.
Enter your Web Outlook email address and click on the Continue button.
Follow the instructions to properly verify your account.
After the confirmation, click on Start Import to move all the emails from Outlook.com to your Gmail account.

This method allows you to migrate those emails that are already stored in the Web Outlook mailbox. If you want future emails in Gmail. Then, follow the next method.

Forward Outlook Web App to Gmail

If you want your future Outlook.com emails to be imported into the Gmail application. Then, you have to set the forwarding rules. Follow the steps below to do that.

In your Web Outlook, go to the Settings tab.
Choose the Mail button and then select the Forwarding option.
Click on the Enable Forwarding option and provide your Gmail email address.
Select the Keep a Copy of Forwarded Email Message and then hit the Save button.

Here are the manual solutions to get your Outlook Web App emails to Gmail applications. They are free and easy to use. But it may also cause you problems like.

Limitations of the Manual Methods

Although the process is simple but some may experience certain issues.

The process of migrating emails from Outlook Web App to Gmail is lengthy and time-consuming.
If you don’t properly follow the steps, the account will not be properly configured.
For non-technical users, configuring their account would be a little difficult.

These are popular issues that you may face. So, to overcome, you can use expert-recommended software.

Migrate Emails from Web Outlook to Gmail by Expert Method

In the above methods, you have to manually configure the Outlook web. But here you have to just provide the necessary credentials. And the rest of the process is done by the software. SysTools IMAP Migration Software is a professional tool that can easily move your data from Outlook Web to Gmail. It is very easy to use, so you don’t need any technical knowledge to use the software. The following are the steps you can use.

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Steps to Move Outlook Web App to Gmail

First, download and install the tool on your device.
Click on the IMAP option in both the Source and Destination sections.
Select the Email option and click on the Date filter option to filter out your emails.
Choose the Outlook.com IMAP server and validate it.
In Destination, select the Gmail server and validate it.
Download the Template, add the users in a CSV file, and submit to Import Users.
Lastly, click on the Start Migration button.

Concluding Words

Users who don’t know how to move emails from Outlook Web App to Gmail. I have explained three methods that are easy to use. The methods are both manual and automatic solutions, where you have to manually configure your Web Outlook account in Gmail. In an automatic solution, you can set forward settings to get future emails or use the professional tools, which are preferred by many experts.

By Mohit Kumar Jha

Mohit is a Microsoft Certified expert for all things Microsoft. He brings a unique perspective gained from nearly a decade of active participation in various IT forums, blogs, and social media. Known in admin circles as the go-to guru for solving user queries in the domain of cloud migration, data backup, and digital forensics. The secret to his core expertise lies in solving problems practically. Through this hands-on experience, he has acquired knowledge in diverse domains like Microsoft 365 Cloud, On-Premise Exchange Server, AD, and Entra ID.

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