Integrate Google Meet in Google Calendar for Quick Joining

Are you having a problem setting up Google Meet with your Google Calendar events? You are in the right place. This blog will help you schedule Google Meet in Google Calendar. Here, I will provide ways to set up Google Meet in Google Calendar on desktop or mobile devices. Additionally, learn advanced tips for easily scheduling meetings.

Integrating your Google Calendar and Google Meet allows you to easily schedule an online meeting. Traditionally, users have to create meetings in Google Meet each time and share the meeting link with every team member. But, by adding Google Meet to the calendar, it becomes easier to schedule future meetings and easily share with the teams. It is also beneficial in many scenarios, such as:

Benefits of Scheduling Google Meet in Google Calendar

When you add your Google Meet to Google Calendar events. Inviting and joining the meetings is easier. Other than that, you will also get the following advantages.

• Manually creating a meeting link every time is time-consuming. Using Google Meet makes your work simple by automatically generating a unique link each time.
• With this, you can directly invite colleagues, clients, or friends to the meeting with instant notifications and RSVP tracking.
• For weekly, monthly, or custom recurring meetings. Google Meet is a great choice.
• Google Calendar is cloud-based, where you can join or manage meetings from any device.
• You can add reminders for the meeting so that no one misses, even though the schedule changes.
• It allows you to add agendas, attachments, or notes within the events for meeting management.

So, setting up Google Meet in Calendar gives you so many benefits, including organizing and management. Let’s find out the ways to schedule Google Meet in Google Calendar

How to Schedule Google Meet in Google Calendar?

The process is straightforward: create the meeting link and then add it to the Google Calendar. But the way to do that is different on different devices. I am going to explain the steps of adding Meet in Google Calendar on desktop, mobile, and Gmail.

Set up Google Meet in Calendar on Desktop

Whenever you start creating an event in Google Calendar, you can also add the video meeting link to it. But, for this, you must be a Google Workspace user, as Google Workspace Essentials users can’t schedule meetings this way. Guests can forward the meeting link to others.

1. Go to the Google Calendar and create an event.
2. Press the Create + button at the top left and then the Event option.
3. Add a Title, description, and schedule details.
4. Select Add guests. Provide the names or email addresses of people you want to invite.
5. Click on Add Google Meet video conferencing. A meeting link is automatically generated.
6. Copy this link and share it with external users.
7. Lastly, click on the Save button and then the Send button to invite all the participants.

Manage Host Controls of Google Meet

If you want to control who can join the meetings and how they can join the meetings, use Host controls.

1. When you are creating a meeting in an event, after clicking Add Google Meet video conferencing.
2. Press the video call options next to Join with Google Meet.
3. Then, click on Host controls and navigate to the Meeting access.
4. Choose the meeting access type and then hit the Save and close the host controls panel.

Schedule Google Meet in Google Calendar on Mobile

If you are using an Android or iPhone, then follow the steps to integrate Google Meet in Calendar.

1. First, install the Google Calendar and Google Meet mobile apps.
2. After that, open the Meet app and create a unique meeting link. For this, click on the New button at the bottom right.
3. Press Create a link button. It will generate a unique link. Copy it.
4. Now, select the + button and then the Schedule option. Choose Google Calendar.
5. Add the important details of the meeting and click the Save button.
6. Go to the Google Calendar app. Click the + button at the bottom.
7. Select Event and insert a title, add people, and add a video conference.
8. Lastly, hit Done, send the invite.

Create Google Meeting in Calendar Via Gmail

Users can use Gmail to schedule Google Meet in Google Calendar. Here, linking your online meeting to a Calendar event and inviting your team members is much easier.

1. Start by logging in to your Gmail account. Click on the Calendar icon in the right panel.
2. Create an event, add the title and guests, then click “Add Google Meet video conferencing”.
3. Save the event and send it.

Here are the ways to create a meeting link and schedule to the Google Calendar. With this, you can easily invite people in online meeting. However, there are some tips that you must pay attention to during the process.

Advanced Tips for Scheduling Meeting

• If you regularly host meetings, such as weekly or monthly. Change to the recurring event option, for example, choose daily, weekly, monthly, or custom instead of the “Does not repeat” option.
• Google Calendar allows you to set time zones, or automatically adjusts meeting times for attendees. This prevents confusion and missed meetings for the users.
• Properly add meeting agenda, discussion points, joining guidelines, rules, or instructions for a clear purpose and avoid unnecessary follow-up calls.
• The Google Meet Host controls provide limited screen sharing, control chat access, and manage participant entry to maintain professionalism and prevent any disruptions.

If you properly follow these tips, integrating Google Meet with Calendar will be much easier.

Pro Tip for Organization: Companies that are moving thier Google Workspace data to another domain, have difficulty in re-creating meetings manually. You may risk of losing the recurring meeting links, guest lists, and historical agendas. To avoid these problems. SysTools Google Workspace Migration Tool can help you. This software easily transfer entire Workspace including calendars, events, permissions without missing a single invite.

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Summary

It is easy to schedule Google Meet in Google Calendar. By following the above methods, you can easily organize your meeting. Here, I have provided simple steps to add a meeting to the calendar on different devices. By following these steps, you can easily schedule Google Meet, and the advanced tips will help you manage meetings more effectively.

Read Also: Why Google Meet Link is Not Opening?