Integrate Google Meet in Google Calendar for Quick Joining

Having a problem setting up Google Meet with your Google Calendar events. I will help you by providing ways to schedule Google Meet in Google Calendar. Also, know the solutions when you are facing issues with linking the Meet in the Calendar.

Integrating your Google Calendar and Google Meet allows you to easily schedule an online meeting. Traditionally, users have to organize meetings in Google Meet every time. Share the link of the meeting with each team member. But, by adding the Meet in the calendar, it becomes easier to schedule future meetings and easily share with the teams. It also benefits in so many scenarios, such as.

Advantages of Scheduling Google Meet in Calendar

Integrating Google Meet with Google Calendar makes it easy for the user to organize their online meeting. With this, the entire process is a smooth experience and saves time for both the hosts and participants. To know more about, below are the key advantages.

• Regularly creating a meeting link for every member is time-consuming. Google Meet automatically creates a unique Meet link for every event for your convenience.
• You can directly invite colleagues, clients, or friends to the meeting with instant notifications and RSVP tracking.
• Sometimes, users have to set up weekly, monthly, or custom recurring meetings. By setting up Google Meet, make it effortless.
• Because Google Calendar is cloud-based, you can join or manage the meetings from a desktop, mobile, or any device.
• It integrates reminders that ensure that no one misses the meetings, even if the schedule changes.
• Organizers also add agendas, attachments, or notes within the events for meeting management.

Hence, from quickly organizing the meeting to managing it. Scheduling the Google Meet on the Calendar is effective.

How to Schedule Google Meet in Google Calendar? Simple Steps

The process of scheduling Google Meet in Google Calendar is straightforward. You can create the meeting from a mobile, computer, laptop, etc. In the next sections, I am going to provide the steps of integrating Meet with Calendar on several devices.

Set up Google Meet in Calendar on Desktop

Whenever you start creating an event in Google Calendar, you can also add the video meeting link to it. But, for this, you must be Google Workspace users, as Google Workspace Essentials users can’t schedule a meeting. Guests can forward the meeting link to others.

1. Go to the Google Calendar and create an event.
2. Press the Create + button at the top left and then the Event option.
3. Add Title, description, and Appointment schedule.
4. Select Add guests. Provide the names or email addresses of people you want to invite.
5. Click on add Google Meet video conferencing. A meeting link is automatically generated.
6. Copy this link and share to external users.
7. Lastly, click on the Save button and then the Send button to invite all the participants.

Manage Host Controls of Google Meet

If you want to control who can join the meetings and how they join the meetings. Use the Host controls.

1. When you are creating a meeting in an event. After clicking the Add Google Meet video conferencing.
2. Press the video call options next to Join with Google Meet.
3. Then, click on Host controls and navigate to the Meeting access.
4. Choose the meeting access type and then hit the Save and close the host controls panel.

Schedule Google Meet in Google Calendar on Mobile

The steps apply to both Android and iOS mobile devices. So, carefully follow the

1. Start by installing Google Calendar and the Google Meet app.
2. Then, create a link by running the Meet app.
3. Click on the New button at the bottom right.
4. Hit the Create link button. Then, copy the link.
5. In the same Meet app, clickthe + button and then the Schedule option.
6. After clicking it, Google Calendar will open.
7. Added the details, then click on the Save option.
8. To set the meeting in Google Calendar, go to the Calendar app. Press the + button at the bottom.
9. Choose Event. Provide a title, add people, and add a video conference.
10. Press the Done button and send it.

Create Google Meeting in Calendar Via Gmail

1. On your desktop, open the web browser and log in to Gmail.
2. Click on the Calendar section on the right panel.
3. Create an event, add the title, guest, and click add Google Meet video conferencing.
4. Save the event and send it.

Here are the methods to schedule Google Meet in Google Calendar. From this, you can easily link your online meeting to your Calendar event and invite your team members. After that, practice these advanced scheduling tips to improve collaboration.

Advance Tips for Scheduling Meeting

• If you regularly host meetings, i.e., weekly, monthly, etc. Use the recurring event options: by changing does not repeat to choose daily, weekly, monthly, or custom. This is beneficial for long-term projects and team syncs.
• In Google Calendar, you can set different time zones, or it automatically adjust meeting time for attendees. This helps to prevent confusion and missed meetings.
• Add meeting agenda, discussion points, joining guidelines, rules, or instructions to make it clear what this meeting is about, and also reduce any follow-up calls.
• You can attach Google Drive files to the event, like Google Docs, Sheets, and Slides. So that the participants get instant access to the materials that are important in the meeting.
• Before you save the event, make sure adjust the guest permissions. This is helpful when you conduct large meetings, webinars, or external client calls.
• Google Meet Host controls allow you to limit screen sharing, control chat access, and manage participant entry. Therefore, use these controls to maintain professionalism and prevent any disruptions.

These tips simplify Google Meet management and improve collaboration and productivity.

Important Note: While attaching the Drive files, people often face the problem of broken file links or access issues with Google Meetings. The reason behind this is the transitions of users or migration. To avoid that, use the SysTools Google Drive Migration Tool to avoid these problems.

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Summary

It is easy to schedule Google Meet in Google Calendar. By following the above methods, you can easily organize your meeting. Here, I have provided simple steps to add a meeting to the calendar on different devices. By properly following them, you can effortlessly schedule your Google Meet, and the advanced tips help you to manage your meetings.