How to Send Google Calendar Invite Without Response Required?

Written By Tej Pratap Shukla

Approved By Anuraag Singh

Modified On January 7th, 2026

Reading Time 7 Min Read

When it comes to informing the client of an event, it is difficult to do so in Google Calendar. Many users are irritated when they send a calendar invite to a large group. They receive dozens of responses: Yes, No, or Maybe, which does not matter. To resolve this hurdle, I am going to explain the limitations of Google Calendar and provide ways to send Google Calendar invite without a response required.

Google Calendar does not facilitate a no-RSVP option. Because the Google Calendar system treats the event as a meeting, not a simple notification. This means the invitees will always see the response options Yes, No, or Maybe, and by default, the replies are sent back to the organizer.

The reason for this is that Google Calendar is designed for collaborative scheduling, not for broadcasting information. It mainly focuses on confirming attendance, tracking the availability, and updating the organizer when plans change.

Right now, Google Calendar does not fully support disabling RSVP requests during the sending of formal calendar invites.

What Actually Happens When Inviting Guests?

The attendees will receive the email invitation.
In the invitations, RSVP buttons are automatically included (Yes/No/Maybe).
The response will be sent back to the organizer.
A follow-up notifications trigger when response updates.
The response is stored in the organizer’s inbox.

This is what happens after you send the invitations. If you want to inform the people about an event or meeting not manage the attendance. There is a perfect workaround that you can use.

Limitations You Should Avoid When Avoiding RSVP in Google Calendar

The above methods help you avoid the RSVP responses. But you must know that simply skipping the responses can also become a problem. Although Google Calendar is designed for attendance tracking, avoiding the RSVP may have a lot of limitations in managing your events.

There will be no attendance tracking because you don’t formally invite the guests. Then, you are not able to see who plans to attend, have no accepted/declined status, and lose the participation visibility.
No RSVP method is suitable for mandatory meetings or decision-making sessions.
If you didn’t add the guests to an event, then the attendees will not get the updates automatically.
You have to manually communicate any changes in time, date, or location. This makes it high risk of people to miss the updates.
This is not ideal for external or Time Zone sensitive events. Also, because there is no response, teh organizes cannot verify who has seen the event. Which impacts the accountability in a professional environment.

Thus, choosing no RSVP is optional. As it does not help you in formal meetings. So, before going choosing this, you must think does visibility, tracking, and automatic updates are important to your event.

How to Send Google Calendar Invite Without Responses? Alternative Ways

There is no definite way to fully disable the Google Calendar RSVP, but there are indirect approaches that can help you. Methods like removing guest permissions, sharing the Calendar rather than sending the invites, and choosing emails as notifications.

I will properly explain the methods in simple steps, so carefully follow them.

Remove Guest Permission in Google Calendar

This method does not disable the RSVP buttons. But you can manage the impact and visibility of RSVPs. To stop receiving the RSVP emails, every time someone responds, turn off these notifications.

In the Google Calendar. Go to the Calendar Settings.
On the left panel, click on the primary calendar from Settings for my calendars.
Choose Other notifications. Select the event responses and change the settings to None.

Instead of sending the Google Calendar events, share them with the clients. This way, the person does not get the RSVP option.

Go to the Google Calendar and choose the events you want to share.
Click the event and then the More options (three vertical dots).
Select the Publish event. A URL is generated.
You can share this link with whoever you want.

Send Google Calendar via Email

Without collecting the response user can send the Google Calendar event invite. Instead of a formal calendar invite. Share it with email notifications. Here’s how it’s done.

First, create a new event in Google Calendar.
Then, leave the guest list empty. Copy the event details, like Event title, Date & time, Time zone, and any important notes.
From your Gmail or any email communication platform. Send these details.
If you want, you can include an ” Add to Calendar link to allow the recipients to add the event to their own calendar.

If you are wondering why there is a need to disable RSVP, then below I have mentioned scenarios where the organizer has to avoid responses.

Why Organizers Need to Avoid RSVP When Inviting Google Calendar Event?

RSVP is required to track the attendance, but in some cases, the responses become distraction than useful. Especially when the Calendar event is informational or optional. Below are the common scenarios where the responses create problems for the organizer.

You are inviting multiple guests to an event. Every time Google Calendar sends you a response when someone accepts, declines, or tentatively responds. A large number of invite lists results in dozens of emails that do not need action. In that case, avoiding the responses makes it easier for you to focus on important messages.
Apart from this, the RSVP responses also cause In-app notifications, Calendar updates, and repeated reminders that lead to notification fatigue. That’s why organizers choose no-RSVP methods to ignore all the unnecessary reminders and focus on important updates.
In an organization receiving multiple response notifications, the shared calendar is noisy, and time is wasted in managing the responses. So, Teams, look for ways to share the event details rather than inviting the guests formally.

For the important meeting where coordination is required. RSVP is needed. In other non-priority events, you don’t need RSVP responses. Fora small team, issues with RSVP are minor. But, as the team grows, it is difficult to manage Google Calendar events and the responses of multiple users. For smooth coordination, some users migrate their Google Calendar events for easier handling.

Manage Google Calendar and Response at Scale

In a team, one of the members has the authority to manage the other team’s data, including events and responses. To help in organizing the Calendar, they migrate their data to a centralized account so that they can focus on important tasks. In order to do this, professionals use the SysTools Google Workspace Migration Tool that can easily transfer your Google Calendar events with proper permission.

Download Now Purchase Now

Final Words

In this article, I have explained how you can send Google Calendar invite without a response required. Here, I have provided alternative ways to share the calendar events without RSVP options. But before using them, you must know the limitations to avoid the response buttons. Lastly, I also suggested a professional option when you have to manage your Google Calendar and the responses of bulk users.