Forward Google Workspace to Another User with 4 Simple Methods

To forward Google Workspace emails to another user, there are several ways that you can use. In this article, I will explain all the techniques to set up Google Workspace email forwarding. I will also discuss the rules and restrictions for forwarding and prerequisites before following the methods.

Many businesses or orgranization uses Google Workspace to manage emails, contacts, and calendars. To help you in this, Google provides you with several features to improve productivity, collaboration, and communication. One of them is email forwarding.

Know More About Email Forwarding Function

As the name suggests, email forwarding allows users to automatically redirected your incoming emails from one user to another. This function is commonly used in various email application including Gmail. Many professionals and organizations use this function to manage centralized communication and improve professionalism. To forward your emails, there are two types of forwarding.

• User-level Forwarding: Where individual users set up email forwarding.
• Admin Level Forwarding: With the help of Google Admin Console, administrators automatically route or copy emails between users.

Here, I am going to explain the steps to set up and track email forwarding in Google Workspace.

Benefits of Google Workspace Email Forwarding

• Forwarding your emails to one location helps users to easily manage their emails from different accounts.
• It provides you with streamlined communication where messages are automatically routed to the correct inbox.
• Make sure that your critical emails are delivered even if you forgot to do so.
• To improve the coordination and response time, team members use forwarding to get a copy of project-related emails.
• When an employee leaves, the admin sets up forwarding to deliver ex-employee emails to the desired inbox.
• By setting the forwarding rules, you can easily monitor the user’s performance, compliance, or response.
• Some emails are very important, so forwarding these emails can create a copy of the emails that you can store.
• If there is a customer email is received, it will automatically be sent to the support team for quick replies.
• When you are in the process of transitioning to a new G Suite domain. Then, forwarding to another email address will ensure that there is no interruption in the migration process.

Before you start enabling the G Suite email forwarding. It is important to prepare yourself. Below are some prerequisites that you must follow.

Prerequisites Before Setting Up Email Forwarding

• If you are planning to set up forwarding emails for multiple users. Then, you need active admin privileges.
• You must have a valid and active email address for your Google account. Also, make sure that you verify the credentials.
• For custom routing rules or third-party email security services, ensure the service is properly configured to set up the forwarded emails.
• Ensure that the destination account has enough storage.
• Some organisations block the automatic forwarding to external users because of security. So, before going through the process, get permission from your admin.

After that, I am going to properly explain the methods with easy and secure steps.

Forward Google Workspace Email As Individual User

Users can set the email forwarding by themselves using Gmail. Using this method, you can redirect new incoming emails to another user.

1. First access to your Gmail using a G Suite account.
2. Go to the Settings and select Forwarding and the POP/IMAP tab.
3. In the Forwarding section, click on Add a forwarding address.
4. Provide the destination email address.
5. Verify the email address that you have given.
6. After that, go back to Gmail settings and refresh the page.
7. Again, select Forwarding and POP/IMAP, then Forward a copy of incoming mail to.
8. Choose the email address that you have just verified. Then, click on the Save Changes button.

This method allows the G Suite user to set up their email forwarding. If you want to bulk forward your Google Workspace emails. I have several ways that I have properly explain them below.

Redirect Google Workspace Email with Recipient Access Mapping

In the Google Workspace, the administrator can set the redirection on the incoming emails from one user to another user without the need for users’ login credentials. You need proper admin credentials.

1. In the Google Admin Console, go to the Menu option.
2. Select the Apps and then the Google Workspace button.
3. Click on Gmail. Then, the Routing option.
4. From the left panel, choose the top-level Organizational Unit.
5. Navigate to the Email forwarding using the recipient address map.
6. Click on Configure or Add Another Rule. After that, provide the descriptive name for the address map.
7. In the Add setting box, press the Add button. Enter original recipient email address.
8. Provide the email address you want to forward the emails to.
9. To add more mappings, you can either repeat the above step or choose all incoming messages and only external incoming messages from the message to affection section.
10. Select the Also route to original destination option. Then, click Add X-Gm-Original-To header.
11. Lastly, click on the Save button. This way your new address map appear aon the Routing page.

Set Up G Suite Emails Forwarding with Default Routing Option

Many companies use this method to set up how incoming mail will be delivered. From this, you can use it for dual delivery or catch-all addresses for misaddressed emails.

1. Log in to Google Admin Console. Then, click the Menu and Apps icon.
2. Select the Google Workspace >> Gmail and then the Default Routing option.
3. Choose Configure or Add another rule. Then, select these options.
   • To specify envelope recipients to match, select any one option: single recipient, pattern match, Group membership, or all recipients.
   • If the envelope recipient matches, then choose modify messages or reject message.
   • If you choose Modify message, select the following options to specify how messages are modified.
     • Add X-Gm-Original-To header
     • Add X-Gm-Spam and X-GM-Phishy headers.
     • Add custom headers
     • Prepend custom subject
     • Change the route
     • Change envelope recipient
     • Bypass the spam filter for this message
     • Remove attachments from the message
     • Add more recipients
   • Then, choose either perform this action only on non-recognized addresses or perform this action on non-recognized and recognized addresses to specify what this setting affects in email addresses.
4. Click on the Save button. To save all the changes.

Google Workspace Email Forwarding Rules & Restrictions

With the help of these methods, you can easily set up Google Workspace email forwarding. However, while using email forwarding, you must know about the rules and restrictions.

• First, you must properly verify the destination email address.
• For the security of your data, the admin can disable the automatic forwarding outside of the organization.
• You cannot forward emails that are marked as spam.
• Individual users are only allowed one primary email address for forwarding. To set multiple email IDs, you need an admin account.
• Any suspicious email forwarding found in your account, Google temporarily pauses the forwarding.

These rules or restrictions are designed to prevent data loss, protect the business’s sensitive information, and stop unauthorized access. While the manual methods can easily set up email forwarding. However, they can forward future incoming emails. Some users also want to move their historical emails to another account. If you also want to do that, try the next option.

Redirect Old Google Workspace Emails to Another User

Email forwarding only captures your future emails. If you need to get past emails from an old account. Then, you have to move them. For this, you can use SysTools Google Workspace Migration Tool. A specialized software that can help you transfer your old and important data. This software is capable of migrating all types of data, including emails, contacts, calendars, and documents, without losing the formatting. It is easy to download on your Windows and Linux systems.

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Final Words

Forwarding emails helps you to redirect your emails to another recipient for management. Therefore, I have discussed multiple ways to set up Google Workspace email forwarding. If you want to forward only your emails, I have provided the steps. In addition, I also explained administrative solutions to redirect your emails for multiple users. Many people also need to forward the past emails. So, I introduced a solution that can help you.