How to Set Up Google Workspace Email Forwarding?

Many people use email forwarding rules in their G Suite account. Therefore, in this article, I will explain what Google Workspace email forwarding is and provide methods to set up your email forwarding. So, read the article to the end.

As you know, Google Workspace is a cloud productivity suite to help professionals manage emails, contacts, and calendars. It is a paid program where you will get all the Google products with many communication and collaboration features. Among these are email forwarding.

Know More About Email Forwarding Function

Email forwarding is a feature where a user’s incoming emails are automatically redirected from one account to another. Many email clients contain this feature, including Gmail. This helpful feature helps professionals and businesses manage centralized communication and improve professionalism.

G Suite offers two ways to set up email forwarding

• User-level Forwarding: Where individual users set up email forwarding.
• Admin Level Forwarding: With the help of Google Admin Console, administrators automatically route or copy emails between users.

Here, I am going to explain the steps to set up and track email forwarding in Google Workspace.

Benefits of Google Workspace Email Forwarding

• Forwarding your emails to one location helps users to easily manage their emails from different accounts.
• It provides you with streamlined communication where messages the automatically routed to the correct inbox.
• Make sure that your critical emails are delivered even if you forgot to do so.
• The team members will receive a copy of project-related emails to improve the coordination and response time.
• Email forwarding is also helpful when an employee leaves, and that person’s email is delivered to the replacement inbox.
• Administrators can create forwarding rules to monitor specific accounts for performance, compliance, or response.
• Some emails are very important, so forwarding these emails can create a copy of the emails that you can store.
• If there is a customer email is received, it will automatically be sent to the support team for quick replies.
• When you are in the process of transitioning to a new G Suite domain. Then, forwarding to another email address will ensure that there is no interruption in the migration process.

Before you start enabling the G Suite email forwarding. It is important to prepare yourself. Below are some prerequisites that you must follow.

Prerequisites Before Setting Up Email Forwarding

• If you are planning to set up forwarding emails for multiple users. Then, you need active admin privileges. Regular users can only enable forwarding from their own accounts.
• The email address where you want to forward your messages must be valid and accessible. Verify the ID before setting up.
• If your business uses custom routing rules or third-party email security services. Make sure it is configured to set up forwarded emails.
• Make sure the account has enough storage to store your forwarded emails.
• Some organisations block automatic forwarding to external addresses due to data protection. So, confirm with your organization’s email policy before allowing the forwarding.

Now it is time for Google Workspace to set up email forwarding. I am going to explain both the user and admin level ways.

Forward Google Workspace Email As a User

1. First access to your Gmail using a G Suite account.
2. Go to the Settings and select Forwarding and the POP/IMAP tab.
3. In the Forwarding section, click on Add a forwarding address.
4. Provide the destination email address.
5. Verify the email address that you have given.
6. After that, go back to Gmail settings and refresh the page.
7. Again, select Forwarding and POP/IMAP, then Forward a copy of incoming mail to.
8. Choose the email address that you have just verified. Then, click on the Save Changes button.

How to Set Email Forwarding Google Workspace Admin Console?

1. Log in to the Google Admin Console using an administrator account.
2. On the home page, click on Apps and then Google Workspace.
3. Select the Gmail option and then create a routing rule
4. Click on the Routing button; do not click Default routing.
5. Then, go to the Email forwarding using recipient address map section.
6. Press the Configure button or the Add Another Rule option.
7. Provide the rule a name. Then, hit the Add button.
8. Enter the original recipient email address in the Address field and the forward email address in the Map to address field.
9. Choose if you want to apply this rule to all incoming messages or only to external ones.
10. Select the Also route to original destination option to keep a copy of the message, and then Save the rule.

Google Workspace Email Forwarding Rules & Restrictions

With the help of these methods, you can easily set up Google Workspace email forwarding. But, before that, there are some rules and restrictions that you should know about.

• Before you start forwarding, the destination email address must be properly verified.
• The admin has the authority to disable automatic forwarding outside of the organization to prevent data leaks.
• Emails that are marked as spam do not forward automatically.
• Users can only set one primary forwarding address in their Gmail settings. To set multiple email IDs, use filters and routing rules.
• Gmail Filters help you forward specific types of emails.
• If Google detects suspicious forwarding, then it may temporarily pause the forwarding.
• If the SPF, DKIM, or DMARC are incorrect, then there can be a problem in forwarding your emails.

It is important to know these rules, as it is designed to prevent data loss, protect the business’s sensitive information, and stop unauthorized access. While the above methods can easily set up email forwarding. Some may have issues in setting up the redirection of their emails in G Suite. For this, there is an alternative solution that you can use.

How to Forward G Suite Emails? Alternative Solution

If you are unable to redirect your G Suite emails to another account. Then, try SysTools Google Workspace Migration Tool. A professional tool to transfer your data from one G Suite account to another. Here, it does not forward your emails, but if you want your emails in another account. Then it is a great option. To know how the software works, below are the steps.

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Final Words

Forwarding emails provides you with so many benefits. That’s why, in this article, I have discussed three different ways to set up Google Workspace email forwarding and an alternative solution. Also, I have provided email forwarding rules and restrictions to track email forwarding in Google Workspace.