How to Set Up Email Forwarding in Google Workspace

To forward your incoming G Suite emails. This article will provide you with four simple ways. I will properly explain these methods with clear steps, so you don’t have any problem in setting up Google Workspace email forwarding.

As you know, Google Workspace is a productivity suite based on cloud computing. A Google-developed program where users can manage professional emails, contacts, and calendars. Many individuals or professionals use G Suite to get the popular apps like Gmail, Google Drive, Docs, Sheets, etc. with advanced communication and collaboration tools.

When Gmail is integrated with Google Workspace, users can perform several features and functions like helping as scheduling meetings, sharing files, managing tasks, and also email forwarding.

Know More About Email Forwarding Function

Email forwarding is a feature where your incoming emails are automatically redirected from one account to another. Many email clients contain this feature, including the G Suite email solution Gmail. This is a helpful feature for professionals and businesses who manage multiple accounts.

G Suite offers two ways to set up email forwarding

• User-level forwarding: Where individual users set up email forwarding.
• Admin Level Forwarding: With the help of Google Admin Console, administrators automatically route or copy emails between users.

Here, I am going to explain the steps to set up Google Workspace email forwarding in both ways.

Benefits of Forwarding G Suite Emails

• Forwarding your emails to one location helps users to easily manage their emails from different accounts.
• It provides you with streamlined communication where messages the automatically routed to the correct inbox.
• Make sure that your critical emails are delivered even if you forgot to do so.
• The team members will receive a copy of project-related emails to improve the coordination and response time.
• Email forwarding is also helpful when an employee leaves, and that person’s email is delivered to the replacement inbox.
• Administrators can create forwarding rules to monitor specific accounts for performance, compliance, or response.
• Some emails are very important, so forwarding these emails can create a copy of the emails that you can store.
• If there is a customer email is received, it will automatically be sent to the support team for quick replies.
• When you are in the process of transitioning to a new G Suite domain. Then, forwarding to another email address will ensure that there is no interruption in the migration process.

Before you start enabling the G Suite email forwarding. It is important to prepare yourself. Below are some prerequisites that you must follow.

Prerequisites Before Setting Up Email Forwarding

• If you are planning to set up forwarding emails for multiple users. Then, you need active admin privileges. Regular users can only enable forwarding from their own accounts.
• The email address where you want to forward your messages must be valid and accessible. Verify the ID before setting up.
• If your business uses custom routing rules or third-party email security services. Make sure it is configured to set up forwarded emails.
• Make sure the account has enough storage to store your forwarded emails.
• Some organisations block automatic forwarding to external addresses due to data protection. So, confirm with your organization’s email policy before allowing the forwarding.

Now it is time for Google Workspace to set up email forwarding. I am going to explain both the user and admin level ways.

Forward Google Workspace Email As a User

1. First access to your Gmail using a G Suite account.
2. Go to the Settings and select Forwarding and the POP/IMAP tab.
3. In the Forwarding section, click on Add a forwarding address.
4. Provide the destination email address.
5. Verify the email address that you have given.
6. After that, go back to Gmail settings and refresh the page.
7. Again, select Forwarding and POP/IMAP, then Forward a copy of incoming mail to.
8. Choose the email address that you have just verified. Then, click on the Save Changes button.

Set up Google Workspace Email Forwarding (Admin Level)

1. Log in to the Google Admin Console using an administrator account.
2. On the home page, click on Apps and then Google Workspace.
3. Select the Gmail option and then create a routing rule
4. Click on the Routing button; do not click Default routing.
5. Then, go to the Email forwarding using recipient address map section.
6. Press the Configure button or the Add Another Rule option.
7. Provide the rule a name. Then, hit the Add button.
8. Enter the original recipient email address in the Address field and the forward email address in the Map to address field.
9. Choose if you want to apply this rule to all incoming messages or only to external ones.
10. Select the Also route to original destination option to keep a copy of the message, and then Save the rule.

Forward G Suite Email to Group

The above methods are used to create email forwarding based on the user and admin. If you have a Google Group and want to forward your emails to the Group members, then below are the steps that you must follow.

1. In your Google Admin Console, go to the Groups.
2. Click on the Create group button and then provide the group details.
3. Add the email addresses of the members to whom you want to receive the forwarded emails.
4. Also, enable external posting for the group.

Here are the ways of Google Workspace to set up email forwarding. With the help of these, you can now forward your incoming emails in G Suite. There are some users who also want to move their past emails. To do that, I have a great solution.

How to Move Past G Suite Emails?

When you set up email forwarding, you will receive only incoming email. If you also want the past emails. Then, SysTools G Suite to G Suite Migration Tool will help you. This is an expert preference tool where one can easily move their Google Workspace emails from one user to another. Here you can easily and securely forward your G Suite emails to another Google Workspace account in a few minutes. To know how the software works, below are the steps.

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Steps to Forward G Suite Emails using Tool

1. Download the software and then activate it.
   
2. Select the G Suite option for both source and destination.
   
3. Then, click on the Email option from the Workload selection.
   
4. Provide your source G Suite details, including Admin Email, Service Account, and Certificate File. Then, validate the permission.
   
5. Provide the same details of your destination G Suite account. Click the Validate option to check the permission.
   
6. Add the user by clicking any one options: Import User, Fetch User, or Download Template.
   
7. After adding the users, click on the Start Migration button.
   

Final Words

Forwarding emails provide you so many benefits. That’s why, in this article I have discussed four different ways with simple steps. Here, I have provided manual methods that you can follow for free. In addition to that, I also provide professional software to easily set up email forwarding in Google Workspace.