Share a Calendar in Office 365 Arena with 2 Quick & Simple Steps

Ashwani Tiwari | Published: 2017-07-04T11:40:34+00:00 | Tips|

The content mentioned below narrates the users regarding the topic Share a calendar in Office 365. The topic provides the users with a two step process through which they can easily perform the same without any hassle.

Share a Calendar in Office 365

1. Share a Calendar in Office 365 by Using Admin Portal

In this section, users will come across the very first step of method through which they can easily understand the method to share a calendar in Office 365.

First of all, log in to the Admin Portal of Office 365 shared calendar permission. Users will find an option at left showing Login name, and a tab of admin drop down showing the access to following:

Admin Center, Office 365, SharePoint, Exchange etc.

By using Admin Drop down, use Exchange Admin Center. Users should take a look at Exchange Admin Center that is present on top left of the browser.

Go to Recipients >> Shared >> + icon to add new shared Mailbox

Fill the required fields like Display name, Email Address etc.

In the Mailbox Delegation Setting, Permit full Access Permission to the Admin user that serves as a calendar admin. Users can even make use of CTRL key to choose the multiple users. Grant the users Send As permission so that they can have access to shared calendars.

Tip: Full Access Permission allows the users to open mailboxes and also create and modify the items present in it. Send As permission offers every user to send the mails from shared mailboxes. In successful sharing of both the mailboxes, permissions are required from both the ends. Opt for saving the changes and make a new shared mailbox.

Now, log out from Exchange Online Admin panel, and open the active directory module for Windows PowerShell.

The method provides user with Office 365 shared calendars also tells the users how to share a calendar in Office 365 through Admin Panel Account.

2. Share a Calendar in Office 365 Using Windows PowerShell

The Windows PowerShell has a task-based Command line shell and the scripting language that is designed for the admin of the system. For getting the permissions to view and add the calendar event to the shared calendar, users need to have specific folder permission using the PowerShell. For hosted Exchange Online environments, the PowerShell cmdlets gets user logged in to backend/hosted Exchange Servers. From the PowerShell Command Prompt, type PS C;\Windows\System32> $0365Cred= Get-Credentials

Users get Windows Login Prompt by entering admin credentials and then are returned back to command prompt. Afterwards, they redirect towards the session on cloud server. The process is done by typing:

PS C:\Windows\system32> {Session =New-PSSession –ConfigurationName Microsoft.Exchange- ConnectionUri https://ps.outlook.com –Credential $0365- Authentication Basic –AllowRedirection

Users would get a warning message depicting the connection has been redirected toward the connectionUri. Type the following code to allow remote servers PowerShell cmdlets

PS C:\Windows\system32> Set-ExecutionPolicy Unrestricted

Users would get another warning message regarding Execution Policy Change and is prompted to accept policy change. Press Y to allow. Now, export remote PS session using the command mentioned below:

PS C:\Windows\system32>Import-PSSession $Session

Users would get the remote PoweShell cmdlets exporting and also gets warning regarding local vs. remote command overlaps. Now the user is ready to start extending the mailbox folder permission. The PS cmdlet is mentioned below that allows the users to grant the Author access rights. Users should replace the [email protected] after the identity and the user with appropriate information of the shared mailboxes setup. The calendar setting provides users with a sharing of shared mailbox accounts default calendar.

PS C:\Windows\system32>Add-MailboxFolderPermission- [email protected]\ Calendar- User [email protected] – AccessRights Author

After successful execution the server re-iterates information assigned by the users as inline table (i.e., FolderName, User, AccessRights). User can also review the access rights setup using cmdlet. Mentioned below is the command:

PS C:\Windows\system32>Add-MailboxFolderPermission- [email protected]\ Calendar- User [email protected] – AccessRights Reviewer

Users need to enter the Author/Reviewer command for every user that extends to a specific permission in a shared calendar.
Exit the PowerShell by entering exit.

PS C;\Windows\System32> Exit

The second step provides users knowledge with Office 365 publish calendar method through the PowerShell cmdlet.

The Bottom Line

The entire topic focuses on the method of share a calendar in Office 365 arena. So, users should follow all the steps thoroughly and perform the same with no issues in the PowerShell cmdlet.

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