How to Set Up Microsoft 365 Emails in Gmail? How to Guide?

Are you looking for ways to manage your Office 365 emails in the Gmail program? Then, here I am going to explain to you how to sync Office 365 email with Gmail. I will also cover all technical information regarding cloud mailbox synchronization.

Office 365 or now known as Microsoft 365, is a productivity suite used by billions of people. Many organizations use this software to manage emails, contacts, calendars, and other crucial data. For managing emails, they include the Outlook application, where you can perform all the normal email functions with the cloud platform.

There is another email service that also works on a cloud platform i.e. Gmail. Developed by Google, it is a webmail that can be accessed on any device. This application is also integrated with Google Workspace (formerly G Suite), where you will get all cloud features. Both programs are different, but users still want to sync Office 365 email with Gmail.

Why Set Up Microsoft 365 Emails in Gmail?

In this, I have mentioned the reasons for transferring the Office 365 emails to your G Suite email application.

• Having important emails in two different accounts makes it difficult to manage both mailboxes. So, moving them to one inbox, i.e. Gmail, helps you maintain your sensitive emails.
• Gmail offers filters, labels, and a search option to access your emails faster than Outlook.
• If you want to combine your personal and professional emails for smooth communication.
• Gmail is webmail, which means you can easily access the program from any platform. Outlook, on the other hand, is a desktop application. Although by integrating with Office 365, it is now easier to access. However, some still prefer Gmail because of its easy accessibility.
• Many sync their emails with Microsoft 365 and Gmail for backup purposes or email preservation.
• You are leaving your organization, so you are transferring your professional Office 365 emails to your personal Gmail account for further reasons.

There are other reasons for linking Office 365 emails with Gmail. But you now know how many users will get the benefits of syncing the emails. So, without wasting time, let’s see the methods to sync the account properly.

Link Microsoft 365 with Gmail using IMAP

To securely connect Office 365 email to Gmail. You can use an IMAP server. Here, you must enable IMAP in Microsoft 365 and then properly set it up in Gmail.

1. Open the Gmail application and go to the Settings page.
2. Click on Accounts and Import option, and then select Add a mail account.
3. Enter the Office 365 email address, then follow the instructions to connect the account.
4. Lastly, grant Gmail for access, also add the app password option for the authentication.

Sync Office 365 Email with Gmail by Mobile

The Gmail mobile app can also be used to configure the Office 365 email account. With this, you can easily sync your account from anywhere.

1. First, download the Gmail app on your mobile device.
2. Click on the profile picture and then select Add another account option.
3. Select the Exchange and Office 365 option. Enter the Microsoft 365 email address. Hit the Next button.
4. Choose Work or school account. Provide the password and then sign in to the Microsoft 365 account.

After the account is completely synced, you can now access your Office 365 emails in your Gmail app.

Set Up Microsoft 365 Emails in Professional Gmail Account

If you want to sync your Office 365 to a professional Gmail account. Then Google Workspace has a built-in migration tool that can help you. For this, you must have a super administrator Google Workspace account. Also, administrator credentials for Microsoft 365. Here are the steps.

1. First, log in to the Google Admin Console using the super administrator account.
2. Then, click on Data >> Data import & export >> Data Migration option.
3. If this is your first migration, click on the Set up data migration button.
4. Choose Microsoft Exchange Online from the Migration source.
5. Click on Auto for the connection protocol. Press the Connect button and sign in with a Microsoft 365 account using a global administrator account.
6. Create a CSV file to add the source and destination ID of the user. Keep the information in the Source Exchange Email and Target GUser column.
7. Save it and upload the file.
8. After that, choose the data you want to copy and provide a date range.
9. Hit the Start button to begin the process.
10. Update the DNS records after the migration process is completed.

This is the solution when you need to link your Office 365 emails to a professional Gmail account. As you can see, this method is lengthy, and a non-technical person may have issues following it. Then, I have a professional method that you can use.

Sync Office 365 Email with Gmail with Professional Tool

Syncing your work Office 365 email to your professional Gmail account. SysTools Office 365 to G Suite Migration Tool will help you. It is a great tool that allows you to migrate Microsoft 365 emails to Google Workspace. With this tool, you are not able to sync your emails. However, you can move your important emails to your work Gmail account. So that you can easily access them anytime and anywhere. To know how to use, follow the steps below.

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Working Steps of Professional Tool

1. Download and install the software on your Windows OS.
   
2. Select Microsoft 365 as a source and G Suite as a destination.
   
3. From the Workload selection, click on the Email option. You can apply a date filter for the selective email.
   
4. After that, provide the Admin Email and Application ID. Press the Validate option to check the permission.
   
5. Provide G Suite Admin Email, Service Account, and Certificate File. Hit the Validate button.
   
6. Now, add the users by choosing the Fetch User or Import User option.
   
7. Lastly, click on the Start Migration button.
   

Conclusion

If you ever have any problem linking your emails. Then, read the article. Here, I have provided four different methods to sync Office 365 email with Gmail. In this, I have explained how you can easily link a Microsoft 365 email to your personal account or work account. So, properly follow the steps to avoid any mistakes.