How to Set Up Microsoft 365 Emails in Gmail? How to Guide?

Most people want to sync their Office 365 emails with Gmail account to manage their mailbox. However, some of you may have difficulty connecting your Microsoft 365 mailbox to your Gmail account. In this blog, I will explain how you can add Microsoft 365 emails to Gmail with four simple methods.

The purpose of syncing your Office 365 email with Gmail is not to permanently move your data from Microsoft 365 to Gmail. Instead, you are connecting your accounts to view and manage your incoming messages from Outlook in your Gmail. This way, you have access to the emails of Microsoft 365 without proper login to the account.

Is it possible to sync Office 365 emails to Gmail? The answer is yes, using IMAP settings, Gmail account integration, or email forwarding helps you to add your Microsoft 365 emails to Gmail. After connecting the accounts, Gmail fetches the Microsoft 365 mailbox in its inbox, where you can read them.

Why Set Up Microsoft 365 Emails in Gmail?

Below are the reasons for transferring Office 365 emails to your G Suite account.

• Managing important emails across two accounts can be difficult. So, moving them to one inbox, i.e., Gmail, helps you maintain your sensitive emails.
• If you want to combine your personal and professional emails for smooth communication.
• Gmail is webmail, which means you can easily access the program from any platform. Primarily, Outlook is a desktop application, although it also has a web version. However, some still prefer Gmail because of its easy accessibility.
• Many users sync their Microsoft 365 emails with Gmail for backup or preservation purposes.
• If you are leaving your organization, you may want to transfer your professional Office 365 emails to your personal Gmail account for future access.

There are other reasons for linking Office 365 emails with Gmail. But you now know how many users will get the benefits of syncing the emails. So, without wasting time, let’s see the methods to sync the account properly.

Link Microsoft 365 with Gmail using IMAP

To securely connect Office 365 email to Gmail, you can use the IMAP server. Here, you must enable IMAP in Microsoft 365 and then properly set it up in Gmail.

1. Open the Gmail application and go to the Settings page.
2. Click on Accounts and Import option, and then select Add a mail account.
3. Enter your Office 365 email address and follow the on-screen instructions to connect the account.
4. Lastly, grant Gmail access and use an app password for authentication.

You also need to add IMAP settings when they ask for:

• Incoming Mail Server (IMAP): outlook.office365.com
• Incoming Port: 993
• Encryption Method: SSL/TLS
• Outgoing Mail Server (SMTP): smtp.office365.com
• Outgoing Port: 587
• Encryption Method: STARTTLS
• Authentication: Yes

Sync Office 365 Email with Gmail by Mobile

The Gmail mobile app can also be used to configure the Office 365 email account. This allows you to sync your account from anywhere.

1. First, download the Gmail app on your mobile device.
2. Click on the profile picture and then select the Add another account option.
3. Select the Exchange and Office 365 option. Enter the Microsoft 365 email address. Hit the Next button.
4. Choose Work or school account. Provide the password and then sign in to the Microsoft 365 account.

Once the account is synced, you can access your Office 365 emails in the Gmail app.

Forward Microsoft 365 Emails to Gmail

With this method, you will get incoming or new Microsoft 365 emails to your Gmail account. Here, I have to first log in to my Office 365 account in Outlook Web App and then follow the steps below.

1. Go to the Settings by clicking the gear icon at the top.
2. Choose the Mail option and then the Forwarding button.
3. Select the enable forwarding option. Enter the Gmail email address in the text field.
4. Check the box “Keep a copy of forwarded messages” if you want the emails to remain in Microsoft 365.
5. Press the Save button.

For security, some disable external forwarding.  If you can’t see the Forwarding button, contact your IT administrator to enable the email forwarding option.

Set Up Microsoft 365 Emails in Professional Gmail Account

If you want to sync Office 365 with a professional Gmail account, then Google Workspace has a built-in migration tool that can help you. For this method, you must have a Google Workspace super administrator account. Also, administrator credentials for Microsoft 365. Here are the steps.

1. First, log in to the Google Admin Console using the super administrator account.
2. Then, click on Data >> Data import & export >> Data Migration option.
3. If this is your first migration, click on the Set up data migration button.
4. Choose Microsoft Exchange Online from the Migration source.
5. Click on Auto for the connection protocol. Press the Connect button and sign in with a Microsoft 365 account using a global administrator account.
6. Create a CSV file to add the source and destination ID of the user. Enter the details in the “Source Exchange Email” and “Target GUser columns”.
7. Save the file and upload it.
8. After that, choose the data you want to copy and provide a date range.
9. Hit the Start button to begin the process.
10. Update the DNS records after the migration process is completed.

This is the solution when you need to link your Office 365 emails to a professional Gmail account. As you can see, this method is lengthy, and a non-technical person may have issues following it. Then, I have a professional method that you can use.

Sync Office 365 Email with Gmail with Professional Tool

To sync your work Office 365 email with your professional Gmail account, SysTools Office 365 to G Suite Migration Tool will help you. It is a great tool that allows you to migrate Microsoft 365 emails to Google Workspace. With this tool, you can efficiently transfer your emails. However, you can move your important emails to your work Gmail account. So that you can easily access them anytime and anywhere. To know how to use the tool, follow the steps below.

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Working Steps of Professional Tool

1. Download and install the software on your Windows OS.
   
2. Select Microsoft 365 as a source and G Suite as a destination.
   
3. From the Workload selection, click on the Email option. You can apply a date filter for the selective email.
   
4. After that, provide the Admin Email and Application ID. Press the Validate option to check the permission.
   
5. Provide G Suite Admin Email, Service Account, and Certificate File. Hit the Validate button.
   
6. Now, add the users by choosing the Fetch User or Import User option.
   
7. Lastly, click on the Start Migration button.
   

Conclusion

Here, I have provided four different methods to sync Office 365 email with Gmail. In this, I have explained how you can easily link a Microsoft 365 email to your personal account or work account. Follow the steps carefully to avoid errors.