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Know How Zimbra Converter for Windows Works

Zimbra File Conversion Software to Convert Zimbra Mailbox Data into Multiple File Formats

Important Note: Some users are getting error message while scanning TGZ file with our software: "The selected file is highly corrupted. Please contact support". Find out how they can get rid of this error message: here.

STEP 1

After downloading the software, start the installation process. You can select any language from the list (English, French, Japanese, Portuguese, Spanish, Chinese, Deutsch, Italian, Russian, Indonesian, Netherland, Danish, Hungarian, Norwegian, Polish, Swedish, Turkish, Vietnamese, Czech, Thai) as per your requirement.

select language


Now start and check all the steps of SysTools Zimbra Converter software. You will see the main screen of software as shown in below image:

Zimbra Converter software

STEP 2

Click on Add File to start the process of adding .tgz files into the application.

add file

STEP 3

After this, Select radio button adjacent to File to add the required tgz files into the software.

select-pst-file

STEP 4

Click on Browse to search for the files.

browse-pst-file

STEP 5

The added TGZ Zimbra File will then appear on your screen.

browse-pst-file

STEP 6

Select the Storage Folder by clicking on ... Click OK and then hit the Add button.

browse-pst-file

STEP 7

A prompt window with the message “Scanning Completed Successfully” will then appear. Click OK.

browse-pst-file

STEP 3

After this, Select radio button adjacent to Folder to add the required tgz folder into the software.

search file

STEP 4

Click on Browse to search for the folder.

search drive

STEP 5

The added TGZ Zimbra Folder will then appear on your screen.

search drive

STEP 6

Select the Storage Folder by clicking on ... Click OK and then hit the Add button.

search drive

STEP 7

A prompt window with the message “Scanning Completed Successfully” will then appear. Click OK.

search drive

STEP 2

Click on Add Online Mailbox button to directly convert data from Zimbra Webmail.

interface

STEP 3

Here, you need to enter login details of the Zimbra Webmail account.

After entering login details, click on Login button.

add file

STEP 4

The list of folders available in the Zimbra account will appear in the left pane.

add file

STEP 8

All the mailbox items will be listed in the panel. View the added Zimbra files in various previewing modes.

Normal Mail View.

open

Hex View

open

Properties

open

Message Header

open

MIME

open

You can also switch view to Horizontal and vertical. As per your convenience

open

STEP 9

Now, click on Export button to begin the conversion of Zimbra Files.

add

You can also click on Export Selected button to export the selected files only

add

Select Export Options

STEP 10

Export File as PST Format

After clicking on the "Export button" the software will display various file formats. Select "PST."

select PDF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into PST file format

filters

PST Split Option: Using this option you can split the large PST files into desired file sizes

Date Filter Option: You can apply the date filter to perform range based conversion of Zimbra TGZ files into PST file format.

Categories: You can select the required tgz category from here

Once the settings have been made, click on the "Save" button.

filters

STEP 12

Click on Browse to select the desired destination location for saving the resulting PST file in your system.

filters

Hit OK button.

filters

STEP 13

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Create Single PST File: Using this feature, users can create a consolidated PST file.

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 14

Lastly, click on Export.

filters

STEP 15

The software will display the message once the Export process is completed. Click on OK

filters

STEP 16

Save the conversion report in the desired location by clicking on "Save" button.

filters

Choose the desired location and hit Save button.

filters

STEP 17

Open the export report to view the success or fail count

filters

STEP 18

You can now check the converted PST Files

filters

STEP 10

Export File as MBOX Format

After clicking on the "Export button" the software will display various file formats. Select "MBOX."

select PDF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into MBOX file format

filters

STEP 12

Date Filter Option: You can apply the date filter to perform range based conversion of Zimbra TGZ files into MBOX file format.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting MBOX file in your system.

filters

Hit OK button.

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

filters

STEP 16

The software will display the message once the Export process is completed. Click on OK

filters

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

filters

Choose the desired location and hit Save button.

filters

STEP 18

Open the export report to view the success or fail count

filters

STEP 19

You can now check the converted MBOX Files

filters

STEP 10

Export File as PDF File Format

After clicking the "Export button" the software will display various file formats. Select "PDF."

STEP 11

Next, click on Adv. Settings button to apply the available filters.

filters

STEP 12

General Settings

Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.

Categories: You can select the required tgz category from here

Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.

You can also check the Include Internet Message Header checkbox.

filters

Page Layout

Margin: The software provides advance option to apply page margin. Which can be applied in range of Minimum 2.0 mm and Maximum 10.0 mm

Page Layout: Use this option to use Paper Orientation and Page Size

Header and Footer: Include Header and Footer Text using this feature

filters

Attachment

Apply the desired attachment settings from this filter

filters

Bates Number

Bates Number Format: You can apply page number and other formatting like, Start Number, Increment By, and Position.

Date Stamp: You can also apply date stamp and choose preferred position.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting PDF file in your system.

filters

Hit OK button.

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

filters

STEP 16

The software will display the message once the Export process is completed. Click on OK

filters

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

filters

Choose the desired location and hit Save button.

filters

STEP 18

Open the export report to view the success or fail count

filters

STEP 19

You can now check the converted PDF Files

filters

STEP 10

Export File as EML File Format

After clicking on the "Export button" the software will display various file formats. Select "EML."

select file

STEP 11

Next, click on Adv. Settings button to apply the available filters.

filters

STEP 12
  • Naming Convention: This option offers multiple patterns for naming the output EML file in a trouble-free manner.
  • Date Filter Option: This option provides user to filter out the data according to the specific Date.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting EML file in your system.

filters

Hit OK button.

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

filters

STEP 16

The software will display the message once the Export process is completed. Click on OK.

filters

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

filters

STEP 18

Choose the desired location and hit Save button.

filters

STEP 19

Open the export report to view the success or fail count

filters

STEP 20

You can now check the converted EML Files

filters

STEP 10

Export File as vCard File Format

After clicking on the "Export button" the software will display various file formats. Select "vCard."

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into vCard file format

filters

STEP 12

vCard Version: Choose the most suited vCard version as per your requirement

Merge vCard: Merge contacts into single vCard using this feature

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting vCard file in your system.

filters

Hit OK button.

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

select PST

STEP 16

The software will display the message once the Export process is completed. Click on OK

select PST

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 18

Choose the desired location and hit Save button.

select PST

STEP 19

Open the export report to view the success or fail count

select PST

STEP 20

You can now check the converted vCard Files

select PST

STEP 10

Export File as Office 365 File Format

After clicking on the "Export button" the software will display various file formats. Select "Office 365."

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into O365 file format.

filters

STEP 12

In Office 365 Settings

For User Impersonation, provide the Admin SMTP ID in the box provided and press Enter.

Then, you will be redirected to a new window for authentication.

filters

In General Settings

  • Date Filter Option: This filter can be applied for the range based conversion.
  • Categories: By using this option, the users can export specific components of the Zimbra files such as Emails, contacts, etc.

filters

STEP 13

Here, provide the Destination Mailbox ID to proceed further

filters

To provide destination Office 365 Account from CSV, choose this option

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder

Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Next, click on the Next button

select PST

Provide the Office 365 account name and Validate

select PST

At last, click on Export button

select PST

STEP 16

The software will display the message once the Export process is completed. Click on OK

select PST

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 18

Choose the desired location and hit Save button.

select PST

STEP 19

Open the export report to view the success or fail count

select PST

STEP 20

You can now check the converted Office 365 Files

select PST

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