Know How Zimbra Converter for Windows Works

Zimbra File Conversion Software to Convert Zimbra Mailbox Data into Multiple File Formats

Important Note: Some users are getting error message while scanning TGZ file with our software: "The selected file is highly corrupted. Please contact support". Find out how they can get rid of this error message: here.

STEP 1

After downloading the software, start the installation process. You can select any language from the list (English, French, Japanese, Portuguese, Spanish, Chinese, Deutsch, Italian, Russian, Indonesian, Netherland, Danish, Hungarian, Norwegian, Polish, Swedish, Turkish, Vietnamese, Czech, Thai) as per your requirement.

select language


Now, Install & Launch the SysTools Zimbra Converter Software. Here it's simple user interface look like:

Zimbra Converter software

STEP 2

Click on Add File to start the process of uploading TGZ files into the system software.

add file

STEP 3

Select Radio Button adjacent to File to add the required TGZ files into the software.

select-pst-file

STEP 4

Tap on Browse Button to search for the files.

browse-pst-file

STEP 5

All TGZ Zimbra Files will appear on your screen. Select the TGZ files among them & Press Open option.

browse-pst-file

STEP 6

Choose the Storage Folder by clicking on "...", then Click on Add button for conversion process.

browse-pst-file

STEP 7

A Pop-up will come with the message “Scanning Completed Successfully”, Click OK.

browse-pst-file

STEP 3

You can also Select Radio Button adjacent to Folder to add the required TGZ folder into the software.

search file

STEP 4

Tap on Browse to search for the folder.

search drive

STEP 5

Added TGZ Zimbra Folder will then appear on your screen.

search drive

STEP 6

Select the Storage Folder by pressing on "..." Click OK and then hit the Add button.

search drive

STEP 7

Click OK on the prompt window with message “Scanning Completed Successfully”.

search drive

STEP 2

Click on Add Online Mailbox button to directly convert data files from Zimbra Webmail.

interface

STEP 3

Here, you're required to configure your Zimbra Webmail Account.

  • After entering login details, Tap on Login button.

add file

STEP 4

The list of folders available in the Zimbra account will appear in the left pane.

add file

STEP 8

All the mailbox items will be listed in the panel. View the added Zimbra files in various previewing modes.

open

open

open

open

open

open

STEP 9

Now, click on Export button to begin the conversion of Zimbra Files.

add

add

Select Export Options

STEP 10

Export File as PST Format

After clicking on the "Export button" the software will display various file formats. Select "PST"

select PDF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into PST file format.

filters

  • PST Split Option: Using this option you can split the large PST files into desired file sizes.
  • Date Filter Option: You can apply the date filter to perform range based conversion of Zimbra TGZ files into PST file format.
  • Categories: You can select the required tgz category from here.

Once the settings have been made, click on the "Save" button.

filters

STEP 12

Click on Browse to select the desired destination location to store the resulting PST file in your system.

filters

  • Then, hit OK button.

filters

STEP 13
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder
  • Create Single PST File: Using this feature, users can create a consolidated PST file.
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 14

Lastly, click on Export button.

filters

STEP 15

The software will display the message once the Export process is completed. Press on OK.

filters

STEP 16

Save the conversion report in the desired location by clicking on "Save" button.

filters

  • Choose the desired location and hit Save button.

filters

STEP 17

Open the export report to view the success or fail count.

filters

STEP 18

You can now check the Converted PST Files.

filters

STEP 10

Export File as MBOX Format

After clicking on the "Export button" the software will display various file formats. Select "MBOX"

select PDF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into MBOX file format.

filters

STEP 12
  • Date Filter Option: You can apply the date filter to perform range based conversion of Zimbra TGZ files into MBOX file format.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting MBOX file in your system.

filters

  • Hit OK button.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export button.

filters

STEP 16

The software will display the message once the Export process is completed. Click OK

filters

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

filters

  • Choose the Desired Location and press Save button.

filters

STEP 18

Open the export report to view the success or fail count

filters

STEP 19

You can now check the Converted MBOX Files..

filters

STEP 10

Export File as PDF File Format

After clicking the "Export button" the software will display various file formats. Select "PDF".

filters

STEP 11

Next, click on Advanced Settings button to apply the available filters.

filters

STEP 12

General Settings

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Categories: You can select the required tgz category from here
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.

You can also check the Include Internet Message Header checkbox.

filters

Page Layout

  • Margin: The software provides advance option to apply page margin. Which can be applied in range of Minimum 2.0 mm and Maximum 10.0 mm.
  • Page Layout: Use this option to use Paper Orientation and Page Size.
  • Header and Footer: Include Header and Footer Text using this feature.

filters

Attachment

  • Apply the desired attachment settings from this filter

filters

Bates Number

  • Bates Number Format: You can apply page number and other formatting like, Start Number, Increment By, and Position.
  • Date Stamp: You can also apply date stamp and choose preferred position.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting PDF file in your system.

filters

  • Hit OK button.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

filters

STEP 16

The software will display the message once the Export process is completed. Click on OK

filters

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

filters

  • Choose the Desired Location and hit Save button.

filters

STEP 18

Open the export report to view the success or fail count

filters

STEP 19

You can now check the Converted PDF Files.

filters

STEP 10

Export File as EML File Format

After clicking on the "Export button" the software will display various file formats. Select "EML".

select file

STEP 11

Next, Press on Advanced Settings button to apply the available filters.

filters

STEP 12
  • Naming Convention: This option offers multiple patterns for naming the output EML file in a trouble-free manner.
  • Date Filter Option: This option provides user to filter out the data according to the specific Date.

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting EML file in your system.

filters

  • Hit OK button.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, click on Export.

filters

STEP 16

The software will display the message once the Export process is completed. Click OK option.

filters

STEP 17

Save the conversion report in the Desired Location by clicking on "Save" button.

filters

STEP 18

Choose the Desired Destination Path and press Save button.

filters

STEP 19

Open the export report to view the success or fail count

filters

STEP 20

You can now check the Converted EML Files.

filters

STEP 10

Export File as vCard File Format

After clicking on the "Export button" the software will display various file formats. Select "vCard".

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into vCard file format.

filters

STEP 12
  • vCard Version: Choose the most suited vCard version as per your requirement
  • Merge vCard: Merge contacts into single vCard using this feature

filters

STEP 13

Click on Browse to select the desired destination location for saving the resulting vCard file in your system.

filters

  • Hit OK button.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Lastly, Tap on Export button.

select PST

STEP 16

The software will display the message once the Export process is completed. Click on OK.

select PST

STEP 17

Save the transformation report in the desired location by clicking on "Save" button.

select PST

STEP 18

Choose the Desired Location and hit Save button.

select PST

STEP 19

Open the export report to view the success or fail count

select PST

STEP 20

You can now check the Converted vCard Files.

select PST

STEP 10

Export File as MSG File Format

After clicking on "Export button" the software will display various file formats. Select "MSG".

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into MSG file format.

filters

STEP 12

In MSG File Settings

  • Offers Naming Convention: with Subject & Underscore.
  • Date Range Option: Provides Start Date & End Date.
  • Categories: By using this option, the users can export specific components of the Zimbra files such as Emails, contacts, etc.

filters

STEP 13

Here, Browse the Destination path to proceed further.

filters

  • Tap Ok option.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Next, click Export button.

select PST

STEP 16

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 17

The software will display the message once the Export process is completed. Click on OK.

select PST

STEP 10

Export File as CSV File Format

After clicking on the "Export button" the software will display various file formats. Select "CSV".

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into CSV file format.

filters

STEP 12

In CSV Settings

  • It includes, Date Range Option
  • Also, Categories including Mail, Contacts, Task, & Calendars.

filters

STEP 13

Here, Browse the Desitantion to proceed further

filters

  • Hit Ok Button.

filters

STEP 14
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

Next, click on Export button

select PST

STEP 16

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 17

The software will display the message once the Export process is completed. Click OK.

select PST

STEP 10

Export File as ICS File Format

After clicking on the "Export button" the software will display various file formats. Select "ICS".

select MSF

STEP 11

Click on Browse to select the desired destination location for saving the resulting ICS file in your system.

filters

  • Hit OK button.

filters

STEP 12
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder
  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 13

Then, click on Export button.

select PST

STEP 14

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 15

The software will display the message once the Export process is completed. Click on OK.

select PST

STEP 10

Export File as Office 365 File Format

After clicking on the "Export button" the software will display various file formats. Select "Microsoft 365".

select MSF

STEP 11

Click on Advance Settings to apply filters in order to convert Zimbra files into O365 file format.

filters

STEP 12

In Office 365 Settings

  • For User Impersonation, provide the Admin SMTP ID in the box provided and press Enter. Then, you will be redirected to a new window for authentication.
filters

In General Settings

  • Date Filter Option: This filter can be applied for the range based conversion.
  • Categories: By using this option, the users can export specific components of the Zimbra files such as Emails, contacts, etc.

filters

STEP 13

Here, provide the Destination Mailbox ID to proceed further

filters

  • To provide Destination Office 365 Account from CSV, choose this option

filters

STEP 14

Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files & folder

  • Don’t Export Empty Folder: Folder having no data will not be exported using this option.

filters

STEP 15

After then, click on Next Button

select PST

STEP 16

The software will display the message once the Export process is completed. Click on OK

select PST

STEP 17

Save the conversion report in the desired location by clicking on "Save" button.

select PST

STEP 18

Open the export report to view the success or fail count.

select PST

STEP 19

You can now check the Converted Office 365 Files.

select PST

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