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Know How SysTools Zoho Backup for Windows Works

The Step by Step Guide to Export Zoho Account Emails to Other file formats such as PST, PDF, EML, MBOX and MSG file formats with the help of advanced filters.

Application Pre-Requisites

Steps to Export Zoho Mail Emails

STEP 1

Go to the start menu click on All Programs ยป SysTools Zoho Backup.

login

You can change the language of the tool as per need as this tool supports multiple languages such as English, Chinese, Russian, Netherlands, Indonesian, German, etc.

multiple-languages

Once the software is launched, Provide the credentials for the Zoho Mail account as shown below:

login

Click on "Login" Button.

STEP 2

Click on Activate tab and proceed with tool activation. Activation Steps

STEP 3

On the next menu select the file format in which the backup would be created. The Following options are available:

3

Select Export Options

STEP 4

Select the radio button corresponding to "EML" labeled text.

eml1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

eml1

STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

eml1-1

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Thank you account server.
A window Pops up asking Are you sure you want to delete the mails from server after download?

eml2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

eml2-1

Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

eml4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

eml3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

eml5

STEP 9

Click on "Start" Button.

eml6

STEP 10

The software will now start the process.

eml9

STEP 11

The process will be completed as shown below:

eml10

STEP 12

Click on the destination location to view the Zoho Mail file.

eml12

STEP 4

Select the radio button corresponding to "PST" labeled text.

pst1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pst2

STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

pst3

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

pst2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

pst2-1

Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

pst4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

pst3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

pst5

STEP 9

Click on "Start" Button.

pst7

STEP 10

The software will now start the process.

pst8

STEP 11

The process will be completed as shown below:

pst9

STEP 12

Click on the destination location to view the file.

pst11

STEP 4

Select the radio button corresponding to "MSG" labeled text.

msg1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

msg2

STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

msg3

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

msg2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

msg2-1

Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

msg4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

msg3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

msg5

STEP 9

Click on "Start" Button.

msg8

STEP 10

The software will now start the process.

msg9

STEP 11

The process will be completed as shown below:

msg10

STEP 12

Click on the destination location to view the file.

msg12

STEP 4

Select the radio button corresponding to "MBOX" labeled text.

mbox1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

mbox2

STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

mbox3

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

mbox2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

mbox2-1

Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

mbox4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

mbox3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

mbox5

STEP 9

Click on "Start" Button.

mbox8

STEP 10

The software will now start the process.

mbox9

STEP 11

The process will be completed with the pop up window as shown below:.

mbox10

STEP 12

Click on the destination location to view the file.

mbox12

STEP 4

Select the radio button corresponding to "PDF" labeled text.

pdf

Check option "Save Attachment on Disk" for PDF writer.

pst-1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pdf1

STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

pdf1-1

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to delete the mails from server after download?

pdf2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

pdf2-1

Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

pdf3

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

pdf4

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

pdf5

STEP 9

Click on "Start" Button.

pdf8

STEP 10

The software will now start the process.

pdf9

STEP 11

The process will be completed with the pop up window as shown below:.

pdf10

STEP 12

Click on the destination location to view the file.

pdf11

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