Know How SysTools Zoho Backup for Windows Works

The Step by Step Guide to Export Zoho Account Emails to Other file formats such as PST, PDF, EML, MBOX and MSG file formats with the help of advanced filters.

Application Pre-Requisites

  • If you are using Windows 10, 8.1, 8, 7, then please launch the tool as "Run as Administrator".
  • Use an App Password if any of the Multi Factor Authentication is Turned ON or else Turn it OFF. Read More
  • Enable "IMAP Access". Read More
  • Internet Connection is necessary for smooth backup of Zoho Email Data.
  • Microsoft .Net framework 4.6.1 or above.

Steps to Export Zoho Mail Emails

STEP 1

Go to the start menu click on All Programs » SysTools Zoho Backup.

login


You can change the language of the tool as per need as this tool supports multiple languages such as English, Chinese, Russian, Netherlands, Indonesian, German, etc.

multiple-languages


Once the software is launched, Provide the credentials for the Zoho Mail account as shown below:

login

Click on "Login" Button.


STEP 2

Click on Activate tab and proceed with tool activation. Activation Steps


STEP 3

On the next menu select the file format in which the backup would be created. The Following options are available:

  • Export as EML
  • Export as PST
  • Export as MSG
  • Export as MBOX
  • Export as PDF

3


STEP 4

Select the radio button corresponding to "EML" labeled text.

eml1


STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

eml1


STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

eml1-1


STEP 7

Click on Delete After Download button to remove the emails downloaded from the Thank you account server.
A window Pops up asking Are you sure you want to delete the mails from server after download?

eml2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

eml2-1


Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

eml4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

eml3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

eml5

STEP 9

Click on "Start" Button.

eml6


STEP 10

The software will now start the process.

eml7


STEP 11

The process will be completed as shown below:

eml8


STEP 12

Click on the destination location to view the Zoho Mail file.

eml9


STEP 4

Select the radio button corresponding to "PST" labeled text.

pst


STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pst1


STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

pst1-1


STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

pst2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

pst2-1


Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

pst4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

pst3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

pst5


STEP 9

Click on "Start" Button.

pst6


STEP 10

The software will now start the process.

pst7


STEP 11

The process will be completed as shown below:

pst9


STEP 12

Click on the destination location to view the file.

pst10


STEP 4

Select the radio button corresponding to "MSG" labeled text.

msg


STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

msg1


STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

msg1-1


STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

msg2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

msg2-1


Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

msg4

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

msg3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

msg5


STEP 9

Click on "Start" Button.

msg6


STEP 10

The software will now start the process.

msg7


STEP 11

The process will be completed as shown below:

msg8


STEP 12

Click on the destination location to view the file.

msg9


STEP 4

Select the radio button corresponding to "MBOX" labeled text.

mbox

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

mbox1


STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

mbox1-1


STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

mbox2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

mbox2-1


Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

mbox4


STEP 8

Apply customized filters by clicking on the "Apply filters" button.

mbox3

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

mbox5


STEP 9

Click on "Start" Button.

mbox6


STEP 10

The software will now start the process.

mbox7


STEP 11

The process will be completed with the pop up window as shown below:.

mbox8


STEP 12

Click on the destination location to view the file.

mbox9


STEP 4

Select the radio button corresponding to "PDF" labeled text.

pdf


Check option "Save Attachment on Disk" for PDF writer.

pst-1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pdf1


STEP 6

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

pdf1-1


STEP 7

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.
A window Pops up asking Are you sure you want to delete the mails from server after download?

pdf2

Click Yes to perform the local Zoho emails archive process. After allowing, the option will be highlighted as below

pdf2-1


Choose "Incremental Backup" to backup Zoho data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

pdf3


STEP 8

Apply customized filters by clicking on the "Apply filters" button.

pdf4

Provide the custom filters as per which the backup for the Zoho account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

pdf5


STEP 9

Click on "Start" Button.

pdf6


STEP 10

The software will now start the process.

pdf7


STEP 11

The process will be completed with the pop up window as shown below:.

pdf8


STEP 12

Click on the destination location to view the file.

pdf9


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