Zoho Backup Tool Box





SysTools Zoho Backup Tool

Best solution to backup zoho emails to multiple file formats. Download Zoho mailbox items from personal and Zoho small business email accounts.

(Average Rating 4.5 Based on 82 Reviews)
  • Backup Zoho Mail Emails and Save in PST, PDF, EML, MSG, and MBOX File Formats
  • Downloads All Zoho Mail Emails Along with Attachments in a Healthy Format
  • Takes Safe and Secure Backup of Zoho Mail Single User Accounts at Once
  • Allows to Store Zoho Small Business Email Backup into Local System
  • Provides Support to Download Attachments from Zoho Mail Accounts new feature
  • Zoho Backup Tool Provides Pause and Resume Option for Zoho Mail Backup
  • Internet Connection is Necessary to Backup Zoho Mail Mailbox Data
  • Provides Delete After Download Option to Clean Up Zoho Mail Storage new feature
  • Does Not Save Zoho Mail Credentials Anywhere within Our Database
  • Advanced Feature to Sign into Zoho Account (Personal & Business) new feature
  • MS Outlook Installation is Not Required for Zoho Backup in Mac & Windows OS
  • Maintains Folder Hierarchy of Zoho Mail Folders During Backup Process
  • Option of Incremental Backup to Download New Zoho Mail Emails new feature
  • Supports English, Chinese, Russian, Italian, Netherlands, German, French, Chinese, Japanese, Spanish, and Indonesian Language new feature
  • Zoho Backup Software is Compatible with All Windows OS & Server Versions

Free Live Demo - SysTools Zoho Backup Tool Fully Secured Download Version Online

Also Avaialble for Mac OS

Expert Reviews for Zoho Backup Software
Best Zoho Email Backup Tool to Download Zoho Mailbox Emails Locally

Awards & Reviews

MVP & Expert Reviews

Why to Take Zoho Mail Backup?

Zoho Account Deletion

Takes the backup of all your important Zoho mail data before you close your Zoho mail account permanently. With the Zoho Email backup application, you can download all the emails from the Zoho mailbox into healthy formats.

Zoho Sending Receiving Issues

At times, it becomes difficult to send or receive an email in Zoho mail. It may hamper the business or customer relationship of the Zoho mail user. In such cases, it is better move Zoho Mail to Gmail, Yahoo, Hotmail, etc.

Zoho Server Outages

Outage is a situation when a server becomes irresponsive to any kind of requests. So, it is always best to have Zoho data downloaded at your end at the time of Zoho mail outages. Otherwise, it may lead to severe data loss.

Zoho Small Business Email

Zoho Small Business Email Backup

Zoho Small Business Email is an Ad-free business email hosting platform. A small business owner can avail the free business email with a storage limit of 5GB for up to five mailboxes plus 1GB of cloud storage. With Zoho Email Backup Software, you can download Zoho emails from Zoho Small Business and protect them from any catastrophic situation.

Download Zoho Small Business Emails

How to Take Backup of Zoho Mail Account?
Zoho Email Backup Tool Working in Four Simple Steps

Login Zoho Backup Tool
Backup Zoho Emails to Multiple Formats
Apply Email Filtering
Download Zoho Emails Locally

Best Way to Backup Emails from Zoho Mail User Mailbox
Zoho Mail Backup Software to Download All Emails from Zoho Mail Locally

Email Messages Backup Zoho Emails from Inbox, Sent, Drafts, Spam, Trash, and Other User-defined Folder Labels.
E-Mail Attachments Download Zoho Emails Along with Its Enclosed Attachments.
Email Attributes All Meta Attributes, Inline Images, and Signatures are Backed up.
Email Folder Hierarchy Preserves the Folder Structure Even After the Backup Process.
Emails Date Range Filter Emails are Filtered with Date Range Functionality.
Backup Retention Period The Data is Retained for Lifetime.
Backup Zoho Mail Emails Zoho Backup Tool Download Zoho Emails into Various Email Clients Supported File Formats.

Key Features of SysTools Zoho Email Backup Tool
Best Software to Download Zoho Mail into Various File Formats

backup Zoho email data

Backup Zoho Mail Account Emails

The Zoho Backup tool facilitates archiving every piece of essential information available in your Zoho account. It is possible to generate the backup file of multiple Zoho mailbox items like Inbox, Drafts, Trash, Spam, etc., simultaneously with Zoho email backup tool. The software will be generating one backup file of each folder items in the chosen file format.

Zoho Small Business Email download

Supports Zoho Business Email Backup

The Zoho Email Backup Software is also capable to take Zoho business account backup completely. The tool is an efficient and helpful utility to perform Zoho Mail Business backup within a few seconds. Also, it provides multiple standard file saving options to take the backup of Zoho mail for small business to multiple email clients.

Backup Zoho Mail Folders

Single Zoho Mail Account Backup

Zoho Email Backup Tool is rendering the feature to download emails from the individual Zoho Mail account mailbox. One just needs to provide valid credentials for their Zoho Mail account. SysTools Software will not save Zoho Mail credentials in its databases during the process of backing up Zoho mail data.

5 backup file formats supported

Provides Five File Saving Options

Zoho Backup Tool allows the users to download Zoho Mail personal and business account data locally into multiple file formats. This software provides five file formats to backup Zoho Mail account mailbox emails with attachments. You can free download Zoho Backup Tool for Windows and Mac operating systems.

 Zoho Mail to Email Clients

Supports Multiple Email Clients

Freely download Zoho Mail account mailbox emails into multiple email client's supported file formats. Once the Zoho Mail is backed up into any selected file format, the resultant file is easily imported to the respective email client. Both versions of the tool (Mac and Windows) support various email clients.

selective Zoho email download

Perform Selective Zoho Mail Backup

The Zoho Backup Tool provides an ultimate feature to accomplish selective backup procedure in order to filter useless data items, which the user does not want to have on the local machine. Users just need to check and uncheck the mailbox and the rest of the filtering will be performed by the application itself.

Delete after download

Delete Data After Download

This option makes SysTools Zoho Backup Tool unique from all the other tools available in the market. The purpose of this tool is to free up the occupied storage space from the Zoho Mail account, just after downloading data on the local machine. Moreover, Zoho Mail Backup Software program facilitates its users to customize the backup options.

keep meta information intact

Maintain Mailboxes Folder Structure

Zoho Backup solution is designed and developed with such high-tech and advanced algorithms that it generates resultant files with the same folder structure as of the original one. Whether it is for a single user or multiple, the Zoho Email Backup tool guarantees that data integrity will be maintained throughout the procedure to backup Zoho Mail.

Zoho Backup Progress Status

Pause and Resume Downloading

Sometimes, a situation occurs where the Zoho backup procedure gets interrupted intentionally / unintentionally due to one or the other reason. To prevent the process from getting started from the beginning, SysTools Zoho Email Backup Software solution offers two useful options Pause and Resume. These options allow users to restart the backup process from the point where it had been left.

support multiple languages

Multiple Languages Supported

Zoho Email Backup Tool interface language can be set and changed as per the user’s choice. The application offers 11 different languages according to which the interface can be set. English remains as the default language of the software user-interface. The UI interface can be changed to German, Portuguese, French, Spanish, Chinese, Russian, Italian, Netherlands, Indonesian and Japanese languages.

Read/Unread status maintained

Maintain Original Email Status

The original status of emails is maintained by the Zoho Backup Tool while creating the account backup. The output file that was created of the Zoho mailbox retains the status of the emails as in the original file. The emails that are unread remain in the unread status and the same is accounted for the emails read after the backup file is created.

Incremental Backup

Incremental Backup Feature

SysTools Zoho Backup Software introduces a new function of Incremental Backup. Using this function, the user can take the backup of new Zoho emails to Windows and Mac OS. This option is applicable from the second time onwards. This will skip the previously downloaded data and take the backup of the new emails that are not downloaded previously.

Generates Backup Report

Create Zoho Backup Report

Zoho Backup Tool generates a report containing the information of the Zoho account emails downloaded with their saving path. The file contains the information of the original file path and the changed file path. You can create the backup report as requirement.

Windows Compatibility

Compatible with Windows OS

The Zoho Mail Backup Software is compatible to work with all the versions of Windows platform. Also, the utility works efficiently on Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008. The Mac version of the Tool supports Mac OS 10.8 and above.

Zoho Mail Backup Software Specifications
Free Download Demo Version to Backup Zoho Emails

Software Download

Size : 33.9 MB

Version : 6.1

MD5 : 06c909844eb7101c24fa443a82b499f7

Trial Limitations

SysTools Zoho Backup Tool supports to download only 100 emails with the demo version.

System Specifications

Hard Disk Space
100 MB of free hard disk space

4 GB required

Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz

Operating System

Windows 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008

Application Pre-Requisites

  • If you are using Windows 11, 10, 8, 7 (32 bit or 64 bit) & Windows Server 2019, 2016, 2012 R2, 2008, then please launch the tool as "Run as Administrator".
  • Microsoft Outlook is Not Required for Zoho Mail Backup
  • Use an App Password if any of the Multi Factor Authentication is Turned ON or else Turn it OFF. Read More
  • Enable "IMAP Access". Read More
  • Internet Connection is necessary for smooth backup of Zoho Email Data
  • Microsoft .Net framework 4.6.1 or above



Electronic Delivery


Request For Software Customization

If you need to customize Zoho Mail Backup or need additional features then, Request Quote

Brief Overview of Zoho Backup Tool Features – Demo and Full Version

Features DEMO Version License Version
Add Zoho Single User Account
Add Zoho Business Account
Download Zoho Mail Inbox, Drafts, Trash, Spam, etc.
Apply Email Filter
Delete After Download
Real Time Status of Procedure
Facility to Pause & Resume
Maintain Email Folder Hierarchy
Multiple Language Support
Incremental Backup Not Available
Backup Zoho Mail to EML, MSG, PST, MBOX, PDF Formats Only 100 Emails All Emails
Cost FREE Starting at $29

Frequently Asked Questions
Common Queries About Backup of Zoho Mail Account

Zoho Mail Backup Software Login

Steps to Take Backup of Zoho Mail are as follows:

  • Step 1: Login with Zoho Mail Credential
  • Step 2: Select Required File Types for Backup
  • Step 3: Select Location to Store Resultant Data
  • Step 4: Click on Start to Download Zoho Emails
Is there any feature of date-based filtering within Zoho Backup Tool?

"I have gone through this product page of SysTools Zoho Backup Software and I am actually interested in purchasing it. But, before I buy it, I want to know whether it is possible to create the backup of a particular date range via your application. I am asking this because I only want to download data of a particular month and then delete that from the server. Is it possible to do the same?"

Yes, it is possible to backup Zoho Mail data of a particular date range. You just need to mention ‘To’-to-’From’ range and rest of the selection procedure will be accomplished by Zoho Email Backup Tool.

"There is a requirement of sharing my Zoho account contacts with my colleagues who are operating different email clients on their machines. Therefore, I do not want to move entire mailboxes of Zoho account locally. What I need is to backup Zoho contacts in a file format that is supported in other email clients.Please suggest a solution."

No, our application does not support contacts, but you can backup Zoho Mail to multiple file formats. Thereafter, you can use the file in the respective email client application.

"Being a non-technical person, it is actually a challenge for me to generate backup with the help of third-party utilities. Uptill now, I have used many products for different mail backups but, I always faced difficulty in using them. Therefore, before I create Zoho backup with this utility, can anyone tell me what all technical training is required to work with your program to backup Zoho data?""

No, not at all. You do not require any technical training to work with our Zoho Mail backup application. Our software developers have designed the Zoho Backup Tool with an easy-to-use and user-friendly GUI to backup Zoho emails.

"Earlier I was using Zoho for emailing purposes but after a certain time duration, I switched to another email client. However, I continued using the application without having any concern about my previous account. Recently, my father asked for some data that was actually stored in my earlier account. Since I have not been using that account for the last few months, I had forgotten the password of my account. Can I recover my Zoho password via this utility?"

No, our Zoho Emai Backup Tool does not recover the password of the Zoho account. The main aim of SysTools Zoho Backup Software is to generate a copy of your account’s data with all its mailboxes and saving it in one or the other file format.

Yes, our Zoho Backup Tool for Mac allows you to backup Zoho emails for Mac-based email clients with the respective file formats. It generates file types that can easily be used in Mac-based email clients.

Yes, the Zoho Backup Tool can perform Zoho Mail for Small Business backup in a perfect way. It also provides different file formats to store the backup.

Yes, in Zoho Workplace, emails are stored in Zoho Mail. So, it is possible to take the backup of Zoho Mail Workplace with this tool.

Yes, Zoho Mail Backup Software allows you to download Zoho emails to various file formats with their attachments.

What Clients Are Saying?
SysTools Zoho Backup Tool Verified Purchase Reviews

101 Ratings
5 Star
4 Star
3 Star
2 Star
1 Star