Zoho Backup Tool
Export Zoho Emails to PST, PDF, MSG, EML, & MBOX File Format. Download Zoho Mailbox Items from Personal and Zoho Small Business Email Accounts.

(Average Rating 4.6 Based on 74 Reviews)

Highlighted Features of SysTools Zoho Backup
Export Emails from Zoho Mail to Outlook, Thunderbird, Apple Mail


Zoho Backup Tool Box





  • Supports Zoho Mail backup in PST, PDF, EML, MSG, and MBOX file formats
  • Zoho Backup Tool provides the Pause and Resume option for Zoho Mail migration
  • Internet Connection is Necessary to Backup Zoho Mail Data
  • Download all Zoho mail attachments along with the emails
  • Safe and Secure backup of Zoho Mail Single User Accounts all at once
  • Allows to take Zoho Small business email backup to the PC
  • Provided support for save attachment on disk for PDF writer new feature
  • Provides Delete After Download Option to clean up the server storage
  • Does not save Zoho Mail credentials anywhere within its database
  • Advanced feature to Sign in Zoho Account (Personal & Business) new feature
  • MS Outlook installation is not required for Zoho Mail to PST file migration
  • Maintain Folder Hierarchy of Zoho Mail Folders during data download
  • Option of Incremental Backup to save new Zoho emails
  • This tool supports Chinese, Russian, Italian, Netherlands and Indonesian languages new feature
  • Zoho backup Software is compatible with Windows 10, 8, 7 (32 bit or 64 bit) & Windows Server 2016, 2012 R2, 2008

Free Live Demo - SysTools Zoho Backup Tool Fully Secured Download Version Online

Expert Reviews for Zoho Backup Software
Best Zoho Email Backup Tool to download Zoho mailbox to Computer / Laptop

Awards & Reviews

MVP & Expert Reviews

Why to Take Zoho Mail Backup?

Zoho Account Deletion

Backup all your important Zoho mail data before you close your Zoho mail account permanently. With Zoho Email backup application, you can export Zoho emails to Outlook PST, Thunderbird, Apple mail, etc.

Zoho Mail Sending Receiving Issues

At times, it becomes difficult to send or receive an email in Zoho mail. It may cause great loss for the Zoho mail user with his/ her customer relationships. In such cases, it better move Zoho Mail to Gmail, Yahoo, Outlook, etc.

Zoho Server Outages

Outage is a situation when the Server becomes irresponsive to all its requests. Its better to have Zoho mailbox data saved at your end at the time of Zoho mail Outages. Otherwise, it may lead to severe Data loss.

Zoho Small Business Email

Zoho Small Business Email Backup

Zoho Small Business Email is an Ad-free Business email hosting Platform. A Small Business owner can avail the free business email with a storage limit of 5GB for up to five mailboxes, Plus 1GB of cloud storage. With Zoho email backup Software, you can export Zoho emails from Zoho Small Business Email and protect them from any catastrophic situation.

Download Zoho Small Business Emails

How Does Zoho Backup Differ from Others in Zoho Mailbox Download
Amazing Functionalities of Zoho Email Archive Tool

login Zoho Backup Tool
Export Zoho emails to Outlook PST and other formats
Apply Email filtering
archive Zoho emails to hard drive

What All Zoho Backup Tool Download from User Mailbox?
Zoho Mail Backup Software exports a wide range of Zoho Mail data to Computer Hard Drive

Email Messages Export Zoho emails from Inbox, Sent, Drafts, Spam, Trash, and other User Defined Folder Labels.
E-Mail Attachments Download Zoho Emails along with its Enclosed Attachments
Email Attributes All Meta Attributes, Inline Images, and Signatures are backed up.
Email Folder Hierarchy Preserves the folder structure even after the backup process.
Emails Date Range Filter Emails are filtered with date range functionality
Backup Retention Period The data is retained for lifetime
Export Zoho Mail Data as

Zoho Backup Tool export Zoho emails into various Email clients supported file formats, such as:

  • PST: Microsoft Zoho Mail to Outlook (for Windows)
  • EML: Mozilla transfer Zoho Mail to Thunderbird Apple Mail, Windows Live Mail, Zoho Mail, Dream mail, emClient, SeaMonkey, Zarafa, migrate Zoho to PST 2011, Ice Wrap, download Zoho mailbox Express
  • email file: move zoho to Outlook PST, emClient, Entourage, Eudora, Apple Mail, Pocomail, Spicebird, Operamail, Apple Mail, Netscape
  • MSG: MS export emails from Zoho to Outlook
  • PDF: Easy to share, open, view and print Zoho emails

Key Features of SysTools Zoho Email Backup Tool
Software to Export Zoho to PDF, Outlook PST, MSG, Thunderbird MBOX, and Apple Mail EML Formats

backup Zoho email data

Download Multiple Zoho Mailbox Items

The Zoho Backup tool facilitates archiving every piece of essential information available in the account. It is possible to generate the backup file of multiple Zoho Mailbox Items like Inbox, Drafts, Trash, Spam etc., simultaneously with Zoho email backup tool. The software will be generating one archive file of each folder items in the chosen file format.

Zoho Small Business Email download

Supports Zoho Business Email Backup

The Zoho archive software is also capable to take Zoho business account backup completely. The tool is one of the efficient and helpful utility to perform Zoho mail business backup within few seconds. Also, it provides multiple standard file saving options to take backup of Zoho mail for small business to Outlook PST, PDF, EML, MSG, and MBOX formats.

archive Zoho mail folders

Single Zoho Mail Account Backup

Zoho Email Backup Program is rendering the feature to export data from Zoho Mail account (individual mailbox). One just needs to provide valid credentials of their account and within few minutes, they will be having archive file in hand to Export Zoho to Outlook & other email clients. Developers promise its users that this product will not save Zoho Mail credentials in any of our databases during the process to backup Zoho Mail data.

3+ backup file formats supported

Provides 5 File Saving Options

Zoho backup tool allows the users to download/ save Zoho data to local/ hard drive in the following five file formats:

  • PST File: Supports to Backup & Add Zoho Mail to Outlook PST
  • MBOX File: Supported by Apple Mail, Thunderbird, Entourage, Netscape, Pocomail etc.
  • MSG File: Single Message file, supported by Microsoft Outlook
  • EML File: Supported by Windows Live Mail, Outlook Express, Apple Mail, etc.
  • PDF File: Easy to print Zoho mail

 Zoho mail export to PST

Import Zoho Mail to Outlook

It is now possible to link Zoho to Outlook 2019, 2016, 2013, 2010, 2007 & 2003. One just needs to backup Zoho Mail to PST file format and then, import this .pst file into its respective email client. However, it is not mandatory to have Outlook installed on the machine for Zoho Mail to Outlook migration with Zoho Backup Tool.

selective Zoho email download

Perform Selective Zoho Mail Backup

The Zoho Backup tool provides an ultimate feature to accomplish selective backup procedure in order to filter useless data items, which the user does not want to have on the local machine. Users just need to check and uncheck the mailbox and rest filtering will be performed by the application itself.

Delete after download

Delete Data After Downloading from Server

This option makes SysTools Zoho Backup Tool unique from all others available in the market. The purpose of this is to free up occupied storage space from the Zoho mail server, just after transferring/downloading data on the local machine. Moreover, Zoho Mail archive program facilitates its users to customize the internet bandwidth while processing.

keep meta information intact

Maintains the Mailboxes Folder Structure new feature

Zoho backup solution is designed and developed with such high-tech and advanced algorithms that it generates archive files with same folder structure as of the original one. Whether it is for the single user or multiple, the Zoho Email Backup tool guarantees that data integrity will be maintained throughout the procedure to backup Zoho Mail.

Zoho Backup Progress Status

Pause and Resume Downloading

Sometimes a situation occurs where the Zoho backup procedure gets interrupted intentionally/ unintentionally due to one or the other reason. To prevent the process from being getting started from the beginning, our Zoho Email Backup software is offering two useful options within it i.e., Pause and Resume. These options allow users to restart the process from the point where it had earlier left.

Zoho to Outlook migrator supports multiple languages

Multiple Languages Supported

The Zoho Email Archive tool interface language can be changed as accordingly. The application offers seven different languages according to which the interface can be set. English remains as the default language of the software User-interface. The UI interface can be changed to German, Portuguese, French, Spanish, Chinese, Russian, Italian, Netherlands, Indonesian and Japanese languages respectively.

Read/Unread status maintained

Maintain Original Email Status

Original status of emails is maintained by the Zoho backup software while creating account backup. The output file of the Zoho mailbox created retains the original status of emails maintained as it is, respectively. The emails that are unread remains in the unread status and the same is accounted for the emails read after the backup file is created.

Incremental Backup

Incremental Backup new feature

Zoho Backup tool introduces a new function of Incremental backup. Using this function, the user can taken the backup of new Zoho emails to local hard drive. This option is applicable from the second time onwards. This will skip the previously downloaded data and take the backup of the new emails arrived atht aren't saved previously.

Generates document export report

Save Export Report

Zoho Backup tool generates an export report containing the information of the emails downloaded with their saving path. The file contains the information of original file path and the chnaged file path. You can save the export report as requirement.

Windows Compatibility

Compatible with Windows OS

The Zoho Mail backup software is compatible to work with all the versions of Windows platform. Also, the utility works efficiently on 32 & 64-bit Windows OS. In addition, the utility offers to backup Zoho Mail in PST compatible on all versions of Outlook.

Zoho Mail Backup Software Specifications
Download the Demo Version to Export Zoho to PDF, PST, MBOX, EML, MSG

Software Download

Size : 25.1 MB

Version : 6.0

MD5 : 2e495c1b60b194060d140f157e0782fa

Trial Limitations

SysTools Zoho Backup Tool supports to export only 100 mail Items with the demo version

System Specifications

Hard Disk Space
100 MB of free hard disk space

4 GB required

Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz

Operating System

Windows 10, 8, 7 (32 bit or 64 bit) & Windows Server 2016, 2012 R2, 2008

Application Pre-Requisites

  • If you are using Windows 10, 8, 7 (32 bit or 64 bit) & Windows Server 2016, 2012 R2, 2008, then please launch the tool as "Run as Administrator".
  • MS MS email client 2019 / 2016 / 2013 / 2010 / 2007 is not necessary to Save Zoho data into PST
  • Use an App Password if any of the Multi Factor Authentication is Turned ON or else Turn it OFF. Read More
  • Enable "IMAP Access". Read More
  • Internet Connection is necessary for smooth backup of Zoho Email Data
  • Microsoft .Net framework 4.6.1 or above



Electronic Delivery


Request For Software Customization

If you need to customize Zoho Mail Backup or need additional features then, Request Quote

Get a Brief Overview of Zoho Backup Tool Features – Demo and Licensed Version Version

Features DEMO Version FULL Version
Add Zoho Single User Account
Add Zoho Business Account
Export Zoho Mail Inbox, Drafts, Trash, Spam etc.
Apply Email Filter
Delete After Download
Real Time Status of Procedure
Facility to Pause & Resume
Maintain Email Folder Hierarchy
Multiple Language Support
Incremental Backup Not Available
Backup Zoho Mail to PST, PDF, MBOX, MSG & EML Only 100 Mail Items All Items
Cost FREE $19

Frequently Asked Questions
Common Queries Asked backup of Zoho Mail Data into Computer Hard Drive

Zoho Mail Archive Software Login

Steps to Take Backup of Zoho Mail are as follows;

  • Step 1: Run Zoho Backup Tool and login with Zoho Mail credential.
  • Step 2: Select Backup Zoho mail to PST, PDF, EML, MSG or MBOX.
  • Step 3: Select location to save resultant data.
  • Step 4: Click on Start button to export Zoho Mail.
Is there any feature of date based filtering within Zoho Backup Tool?

"I have gone through this product page of SysTools Zoho backup software and I am actually interested in purchasing it. But, before I buy it, I have a query that is it possible to create backup of particular date range via your application. I am asking this because I only want to copy/ save data of a particular month and then delete them from the server. Is it possible to do the same?"

Yes, it is possible to archive Zoho Mail data of a particular date range. You just need to mention ‘To’-to-’From’ range and rest of the selection procedure will be accomplished by Zoho Email Backup Tool.

"There is requirement of sharing my Zoho account contacts with my colleagues who are operating Outlook on their machine. Therefore, I do not want to move/save entire mailboxes of Zoho account locally and all what I need is to backup Zoho contacts in such file format, which is supported in Outlook. What to do now, please suggest a solution!"

No, our application does not support contacts, but you can backup Zoho Mail to PST then you can transfer/ import this file in Outlook 2007, 2010, 2013, 2016 & 2019.

"Being a non-technical person, it is actually a challenge for me to generate backup with help of third-party utilities. Till today’s date, I have used many products for the different mail backup but, the challenge I always is that they are difficult to use. Therefore, before I create Zoho backup with this utility, can anyone tell me that what all technical training is required to work with your program to backup Zoho data?"

No, not at all you require any technical training to work with our Zoho Mail backup application. Software developers had designed the Zoho Backup Tool with easy-to-use and user friendly GUI to backup Zoho Mail.

"Earlier I was using Zoho for emailing purpose and after certain time duration, I switched to Outlook 2013. However, I continued using Outlook without having any concern about my previous account. Unfortunately, my father had asked for few data, which was actually stored in my earlier account. Since I have not been using account for last few months, I had forgotten password of my account. So, I want to know that can I recover Zoho password via this utility?"

No, our Zoho Email backup tool does not provide functioning of recovering password of Zoho account. The main aim of SysTools Zoho backup software is equip a hassle-free solution for generating archive of your account’s data with all of its mailboxes and saving it in one or the other file format.

Yes, our Zoho Backup tool allows you to export Zoho Mail to EML files. These EML files can be easily accessed on Apple Mail which makes it easy for the users to migrate from Zoho Mail to Apple Mail.

Yes, the Zoho Mail backup utility can export Zoho emails to MBOX files which can hence be accessed on Thunderbird. This allows the users to switch from Zoho Mail to Thunderbird easily during process to backup Zoho mail.

Yes, the Zoho archive tool can perform Zoho email business backup in a perfect way. Also, provides different file formats to save the backup.

Yes, in Zoho workplace, emails are stored in Zoho Mail. So, it is possible to take the backup of Zoho mail workplace with this tool.

No, The utility cannot directly migrate Zoho emails to Thunderbird. Instead, you can Download Zoho emails to MBOX file and then import this to Thunderbird with the Thunderbird Import Tool.

Yes, Zoho Mail Backup software allows you to export Zoho emails to PDF format including attachments.

What Clients Are Saying
SysTools Zoho Backup Tool Verified Purchase Reviews

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