Know How SysTools Gmail Backup for Windows Works

Step by Step procedure to operate on Gmail Backup for windows Software

Application Pre-Requisites

Gmail Backup for Windows

STEP 1

Go to the start menu click on All Programs » SysTools Gmail Backup .

Once the software is launched, Enter the Gmail ID and App-Password as shown below:

login

STEP 2

The software will show the prompt as follows to redirect to the gmail login page as follows:

login

Click on "OK" button.

Now provide the credentials for the Gmail account for which the backup is to be taken:

gmail

Now on the next screen, Click on the "Continue" button to make the application have access to the Gmail account.

login

STEP 3

Click on Activate tab and proceed further. Activation Steps

login

On the next menu select the file format in which the backup would be created. The Following options are available:

3

STEP 4

Select the drop-down menu to select email-format as "EML".

eml1

STEP 5

Use Naming Convention option to save emails with different name, such as:

eml2

STEP 6

Select the Category of items to backup from Gmail account

eml2

STEP 7

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

eml2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

eml3

STEP 8

Click on Delete After Download button to remove the emails downloaded from the Gmail account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

Click Yes to perform the local Gmail emails archive process.

eml4

Choose "Incremental Backup" to backup Gmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 9

Apply customized filters by clicking on the "Apply filters" button.

eml6

Provide the custom filters as per which the backup for the Gmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.

eml7

STEP 10

The software will now start the process.

eml9

STEP 11

The process will be completed as shown below:

eml10

STEP 12

You can view final converted files at the destination location, As shown below:

eml11

STEP 13

You can view EML File with application like Thunderbird

eml12

STEP 4

Select the drop-down menu to select email-format as "PST".

pst1

Check option "Use Outlook Mode" to download Calendars in PST format.

Note: Without the option is checked, the calendar will download into a different folder and not in PST file.

pst1-a

STEP 5

Select the Category of items to backup from Gmail account

pst2

STEP 6

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pst2

Now, The selected path will be displayed in the text box corresponding to the "Browse" button.

pst3

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Gmail account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

Click Yes to perform the local Gmail emails archive process.

pst4

Choose "Incremental Backup" to backup Gmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

pst6

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
STEP 9

Click on "Start" Button.

pst7

STEP 10

The software will now start the process.

pst8

STEP 11

The process will be completed as shown below:

pst9

STEP 12

You can view final converted files at the destination location, As shown below:

pst10

STEP 13

Now Import PST into Outlook to View emails as shown below:

pst11

STEP 4

Select the drop-down menu to select email-format as "MSG".

msg1

STEP 5

Use Naming Convention option to save emails with different name, such as:

msg2

STEP 6

Select the Category of items to backup from Gmail account

msg2

STEP 7

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

msg2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

msg3

STEP 8

Click on Delete After Download button to remove the emails downloaded from the Gmail account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

Click Yes to perform the local Gmail emails archive process.

msg4

Choose "Incremental Backup" to backup Gmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 9

Apply customized filters by clicking on the "Apply filters" button.

msg6

Provide the custom filters as per which the backup for the Gmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

msg7

Click on "Start" Button.

STEP 10

The software will now start the process.

msg9

STEP 11

The process will be completed as shown below:

msg10

STEP 12

You can view final converted files at the destination location, As shown below:

msg11

STEP 13

Double Click to view MSG File with Outlook on your system

msg12

STEP 4

Select the drop-down menu to select email-format as "MBOX".

mbox1

STEP 5

Select the Category of items to backup from Gmail account

mbox2

STEP 6

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

mbox2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

mbox3

STEP 7

Click on Delete After Download button to remove the emails downloaded from the Gmail account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

Click Yes to perform the local Gmail emails archive process.

mbox4

Choose "Incremental Backup" to backup Gmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 8

Apply customized filters by clicking on the "Apply filters" button.

mbox6

Provide the custom filters as per which the backup for the Gmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

mbox7

STEP 9

Click on "Start" Button.

mbox8

STEP 10

The software will now start the process.

mbox9

STEP 11

The process will be completed with the pop up window as shown below:.

mbox10

STEP 12

You can view final converted files at the destination location, As shown below:

mbox11

STEP 13

Import MBOX into Thunderbird to view MBOX as shown below:

mbox12

STEP 4

Select the drop-down menu to select email-format as "PDF" labeled text.

pdf1

STEP 5

Use Naming Convention option to save emails with different name, such as:

pdf2

Enable "Save Attachment on Disk" option to download attachments of the PDF file.

The downloaded attachment will be stored in a folder(with email format name).

pdf2

STEP 6

Select the Category of items to backup from Gmail account

pdf2

STEP 7

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pdf2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

pdf3

STEP 8

Click on Delete After Download button to remove the emails downloaded from the Gmail account server.
A window Pops up asking Are you sure you want to deletethe mails from server after download?

Click Yes to perform the local Gmail emails archive process

pdf4

Choose "Incremental Backup" to backup Gmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 9

Apply customized filters by clicking on the "Apply filters" button.

PDF6

Provide the custom filters as per which the backup for the Gmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

pdf_filter

Click on "Start" Button.

pdf

STEP 10

The software will now start the process.

pdf6

STEP 11

The process will be completed with the pop up window as shown below:.

pdf11

STEP 12

You can view final converted files at the destination location, As shown below:

mbox11

STEP 13

Open the Pdf files, view emails and save attachments

pdf12

STEP 4

Select the drop-down menu to select format as "VCF".

pdf1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pdf2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

vcf2a

STEP 6

Hit Start button to backup contacts in VCF format

The software will now start the process.

pdf6

STEP 7

The process will be completed with the pop up window as shown below:

pdf11

STEP 8

Once the backup is finished, the exported VCF file will be as follows:.

pdf11

STEP 4

Select the drop-down menu to select format as "ICS".

pdf1

STEP 5

Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on "OK" Button.

pdf2

Now, The selected file will be displayed in the text box corresponding to the "Browse" button.

vcf2a

STEP 6

Hit Start button to backup Calendars in ICS format

The software will now start the process.

pdf6

STEP 7

The process will be completed with the pop up window as shown below:

pdf11

STEP 8

Once the backup is finished, the exported ICS file will be as follows:

pdf11

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