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Know How to Take Backup of Hotmail E-mail Account

Following is a simple method to backup Hotmail email accounts of exporting e-mails into MBOX, EML, MSG and PST formats safely using SysTools Hotmail Backup software.

Application Pre-Requisites

Important Points

Hotmail Backup Process for Windows

STEP 1

Launch the software from the installed location or Go to Start » All Programs » SysTools Hotmail Backup.

login

Select preferred language first. Add your Hotmail account by entering its respective email address and password and then click on the Login button.

login

* Note: SysTools Hotmail Backup offers multiple languages (English, Spanish, German, Dutch, Portugese, Japanese, Netherlands, Indonesian, etc.) Change accordingly.

STEP 2

You can use Demo version and can export 100 emails for free. But if you want to activate the full version of the software then, click on Activate tab and proceed with tool activation. Activation Steps

STEP 3

Start the Backup by Clicking on Backup Option: After logging in software provides dual options for backup; first is Options and second is Filter Options.
Choose preferred Email format to backup the Hotmail user account data.

3

STEP 4

Select the "EML" labeled text from the list of File Formats.

eml

STEP 5

EML option allows to rename file by using Naming Convention option. Users can rename file as per need.

eml7

STEP 6

Now, under select category section, users can select the listing what they want to backup E-mails, Contacts, Calendars, or Documents.

eml8

STEP 7

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

eml1

STEP 8

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

eml1-1

STEP 9

Click on Delete After Download button to remove emails from server after backup.
A window Pops up asking Are you sure you want to delete the mails from server after download?

eml2

Click Yes to proceed further. After allowing, the Delete After Download option will be highlighted as below

eml2-1

STEP 10

Apply customized filters by clicking on the "Apply filters" button.

Provide the custom filters as per which the backup for the Hotmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

filter

STEP 11

Choose "Incremental Backup" to backup Hotmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 12

Click on "Start" Button.

eml6

STEP 13

The software will now start the process.

eml-progress

STEP 14

The process will be completed as shown below:

complete-backup

STEP 15

You can view final exported files at the destination location, As shown below:

eml5-1

STEP 16

You can view EML File with application like Thunderbird

eml5

STEP 4

Select the "PST" labeled text from the list of File Formats.

pst

STEP 5

Select the Check box "Use Outlook Mode (MS Outlook Installation is required)" if you have to backup Calendars in PST file.

Note: Select this option only if you have MS Outlook installed on your Computer.

pst7

STEP 6

Now, under Select Category section, users can select the listing what they want to backup E-mails, Contacts, Calendars, Documents, Tasks and Notes.

pst8

STEP 7

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

pst1

STEP 8

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

pst1-1

STEP 9

Click on Delete After Download button to remove emails from server after backup.
A window Pops up asking Are you sure you want to delete the mails from server after download?

pst2

Click Yes to proceed further. After allowing, the Delete After Download option will be highlighted as below

pst2-1

STEP 10

Apply customized filters by clicking on the "Apply filters" button.

Provide the custom filters as per which the backup for the Hotmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

filter

STEP 11

Choose "Incremental Backup" to backup Hotmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 12

Click on "Start" Button.

pst6

STEP 13

The software will now start the process.

pst-progress

STEP 14

The process will be completed as shown below:

complete-backup

STEP 15

You can view final exported files at the destination location, As shown below:

pst5

STEP 16

You can view PST File in MS Outlook application.

pst5-1

STEP 4

Select the "MSG" labeled text from the list of File Formats.

msg

STEP 5

MSG option allows to rename file by using Naming Convention option. Users can rename file as per need.

msg7

STEP 6

Now, under Select Category section, users can select the listing what they want to backup E-mails, Contacts, Calendars, or Documents.

msg8

STEP 7

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

msg1

STEP 8

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

msg1-1

STEP 9

Click on Delete After Download button to remove emails from server after backup.
A window Pops up asking Are you sure you want to delete the mails from server after download?

msg2

Click Yes to proceed further. After allowing, the Delete After Download option will be highlighted as below

msg2-1

STEP 10

Apply customized filters by clicking on the "Apply filters" button.

Provide the custom filters as per which the backup for the Hotmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

filter

STEP 11

Choose "Incremental Backup" to backup Hotmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 12

Click on "Start" Button.

msg6

STEP 13

The software will now start the process.

msg-process

STEP 14

The process will be completed as shown below:

complete-backup

STEP 15

You can view final exported files at the destination location, As shown below:

msg5

STEP 16

Double Click to view MSG File with Outlook on your system

msg5-1

STEP 4

Select the "MBOX" labeled text from the list of File Formats.

mbox

STEP 5

Now, under Select Category section, users can select the listing what they want to backup E-mails, Contacts, Calendars, or Documents.

mbox7

STEP 6

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

mbox1

STEP 7

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

mbox1-1

STEP 8

Click on Delete After Download button to remove emails from server after backup.
A window Pops up asking Are you sure you want to delete the mails from server after download?

mbox2

Click Yes to proceed further. After allowing, the Delete After Download option will be highlighted as below

mbox2-1

STEP 9

Apply customized filters by clicking on the "Apply filters" button.

Provide the custom filters as per which the backup for the Hotmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

filter

STEP 10

Choose "Incremental Backup" to backup Hotmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 11

Click on "Start" Button.

mbox6

STEP 12

The software will now start the process.

mbox-progress

STEP 13

The process will be completed as shown below:

complete-backup

STEP 14

You can view final exported files at the destination location, As shown below:

mbox5

STEP 15

Double Click to view MSG File with Outlook on your system

mbox5-1

STEP 4

Select the "PDF" labeled text from the list of File Formats.

pdf

STEP 5

PDF option allows to rename file by using Naming Convention option. Users can rename file as per need.

pdf7

Also, select the check box to Save Attachment on Disk. This option lets you to download attachment on Disk for PDF writer.

pdf8

STEP 6

Now, under Select Category section, users can select the listing what they want to backup E-mails, Contacts, Calendars, or Documents.

pdf9

STEP 7

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

pdf1

STEP 8

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

pdf1-1

STEP 9

Click on Delete After Download button to remove emails from server after backup.
A window Pops up asking Are you sure you want to delete the mails from server after download?

pdf2

Click Yes to proceed further. After allowing, the Delete After Download option will be highlighted as below

pdf2-1

STEP 10

Apply customized filters by clicking on the "Apply filters" button.

Provide the custom filters as per which the backup for the Hotmail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and enddate respectively.

filter

STEP 11

Choose "Incremental Backup" to backup Hotmail data , which are not downloaded in previous processes, if you are taking backup on the same machine.

For Incremental backup, make sure the backup machine should be same.

STEP 12

Click on "Start" Button.

pdf6

STEP 13

The software will now start the process.

pdf-progress

STEP 14

The process will be completed as shown below:

complete-backup

STEP 15

You can view final exported files at the destination location, As shown below:

pdf5

STEP 16

Double Click to view MSG File with Outlook on your system

pdf5-1

STEP 4

Select the "VCF" labeled text from the list of File Formats. This file format is used to export contacts from Hotmail account.

vcf

STEP 5

Now, under Select Category section, the tool will automatically select Contacts option and disable other options.

vcf7

STEP 6

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

vcf1

STEP 7

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

vcf1-1

STEP 8

Click on "Start" Button.

STEP 9

The software will now start the process.

vcf-progress

STEP 10

The process will be completed as shown below:

complete-backup

STEP 11

You can view final exported files at the destination location, As shown below:

vcf5

STEP 4

Select the "ICS" labeled text from the list of File Formats. This file format is used to export Calendars from Hotmail account.

ics

STEP 5

Now, under Select Category section, the tool will automatically select Calendars option and disable other options.

ics7

STEP 6

Click on the "Browse" button to save emails at desired location.

Navigate and select the destination and click on "OK" Button.

ics1

STEP 7

Now, you can preview the destination path in the text box corresponding to the "Browse" button.

ics1-1

STEP 8

Click on "Start" Button.

STEP 9

The software will now start the process.

ics-progress

STEP 10

The process will be completed as shown below:

complete-backup

STEP 11

You can view final exported files at the destination location, As shown below:

ics5

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