How to Backup All Outlook Emails to Gmail Account? Full Guide

Written By Tej Pratap Shukla
Anuraag Singh
Approved By Anuraag Singh  
Published On November 26th, 2022
Reading Time 6 Minutes Reading

Creating data backup always provides surety of data in catastrophic data loss situations. So, whenever people are unable to access the data due to data deletion, they can effortlessly restore it from a backup copy. Likewise, the folks who are using the Outlook application want to backup all messages, contacts, and calendar entries to other platforms. So, they always have a copy of emails and other items that can be used in data loss events.

As we know, Gmail is a free webmail account that can be accessed from anywhere around the globe. Due to this feature, Outlook users always prefer a Google account for migrating data items. Also, the backup of Outlook emails to the Gmail cloud reduces the infrastructure cost. Easier said than done, right?

Hold On! It is not a complex task

Yes! It is true, the answer to how do I export emails from Outlook to Gmail is not complicated. In fact, you can easily backup Outlook items, including personal folder messages, Appointment & Meeting entries, and Contacts Groups to a free Gmail account with the help of the solutions mentioned in this article. Here’s how to back up Outlook messages to Gmail without fail.

Read: How to Import PST files into Gmail Without Outlook?

Best Techniques to Backup Outlook Emails to Gmail

In the following section, we consider different solutions for multiple scenarios to achieve the same. Hence, it is good to analyze what is the exact requirement. After that, use the appropriate workaround to import Outlook emails to your Gmail account according your situation. So, let’s begin!

Related: Import OST to Gmail Account In Few Simple Steps

Backup Outlook Mail to Gmail Using GWMMO Utility

In such a case, when user has an Outlook application in the system, then they can use Google Workspace Migration for Microsoft Outlook or GWMMO tool. It is a program offered by Google that use to transfer emails, contacts, and calendars from Outlook data files (.pst) to free Gmail and G Suite accounts. However, it has some constraints that should be known to the user before using this approach. All of the GWMMO limitations are listed below:

  • It is mandatory to have the Outlook application installed in the system to run the GWMMO utility.
  • You cannot move .pst file data into multiple Google accounts in one shot. So, whenever a user needs to move Outlook emails into two or more Gmail, then you need to execute the tool again and again for every account.
  • Cannot transfer data from secured Outlook data file to G Suite / Gmail account without password.
  • Creates lots of issues while importing huge Outlook .pst files to a Gmail account.

Steps to Import Outlook Emails to Gmail Account

Let’s check out how GWMMO works and backup Outlook emails, contacts, and calendar entries into your desired Gmail account.

Step-1: First of all, you need to download the Google Workspace Migration for Microsoft Outlook.

Step-2: Once it is downloaded successfully, installed the utility on the system.

Step-3: After installation, a sign-in dialog box opens on the screen. Here, you need to enter the Gmail or G Suite ID under the Email address box. Afterward, click on Continue for migrating Outlook email to Gmail.

Add Outlook Emails to Gmail

Step-4: For profile validation, it redirects to Sign-in page of Google in browser where you need to select the account.

Import Outlook Emails to Outlook Format

Step-5: In the next window, click on Allow to continue the process.

Click Allow Button

Step-6: Once the account validates, a new window appears on the screen. Here, you can choose the .pst file whose data you want to migrate. After that, you can either opt to Migrate all data or Migrate only new data option. Then, click on Next.

Select Options for Process

Step-7: At last, the migration starts and you can easily view the live activity log report of export process.

Preview Real Time Status

Step-8: After the completion of process, you can see the backup of Outlook .pst file data into Gmail account as shown in the screenshot.

Transfer Outlook Emails in Gmail

Related: Google Apps Migration Failure an Internal Error Occurred

Automated Tool to Import All Outlook Emails to G Suite

In a situation, when you have multiple .pst files and wants to import in single or multiple G Suite or Gmail account, then take the help of SysTools Outlook to G Suite Migration Software. Because, as we said above, the GWMMO tool cannot export Outlook .pst files into multiple Google accounts in one shot.

Download Now Purchase Now

Apart from this, it is an automated utility that backup Outlook emails, contacts, and calendars into various free Gmail and Google Apps account without fail. In fact, the tool has outstanding features that make it perfect to transfer emails into Gmail from Outlook 2021 / 2019 / 2016 / 2013 / 2010 / 2007.

  • No need for Outlook installation to migrate data items.
  • One can export data from Secured / ANSI & UNICODE / Network / Minor Corrupted PST data file to desired account.
  • Support backup of orphaned Outlook data files into Gmail account.
  • Successfully export Outlook contacts to Google contacts.
  • Also, Sync Outlook Calendar to Google Calendar.
  • Transfer multiple PST files into single or multiple G Suite or free Gmail accounts.
  • Date Filter to get only backup of specific Outlook emails and calendars.

After understanding the method, let’s see how the tool works.

Step-1: Install the tool and select Outlook as a source.

Backup Outlook Emails to Gmail

Step-2: After that select G Suite as a destination.

Import Outlook to G Suite

Step-3: Next, map PST folder path with Gmail accounts.

Map Folder Path

Step-4: Finally, click on Start Restore button.

Export Outlook Emails to Gmail

Final Say!!

That’s all about how to backup Outlook emails to your Gmail account without any problem. In this article, we have discussed two solutions for different situations. So, understand the scenario and opt method that fits best on your requirement and backup Outlook to Gmail without losing any information.

Frequently Asked Questions

Can I backup Old Outlook email to Gmail?

You can easily save old emails of Outlook into Gmail account with GWMMO application.

How do I run GSSMO tool in the absence of Outlook installation?

G Suite Migration for Microsoft Outlook has a condition that Outlook must be available in the system for its installation.

Can I import Archive.pst data into Gmail?

Yes, the file having extension PST can be easily moved with GWMMO tool & Automated solution.

Can I backup secured Outlook file into Gmail without its associated Password?

GWMMO utility required a password to export a password-protected data file to Gmail. If you wish to backup locked Outlook data file without entering its password, then try the automated solution.


By Tej Pratap Shukla

A versatile technocrat, always in the search for new and interesting areas related to technology. Works on multiple technical problems faced by users frequently. Provides the user-friendly solutions to deal with numerous technical issues.