Guide to Sync Outlook Calendar with Google Gmail Calendar

Written By Kumar Raj
Anuraag Singh
Approved By Anuraag Singh
Published On July 18th, 2022
Reading Time 7 Minutes Reading

This article prime motive is to provide complete knowledge about how to automatically send Outlook Appointments / Meetings / Events to Google Calendar along with complete information. Go through once and know how to connect Outlook calendar.

“Due to a recent profile change, I will have to travel around the works for professional purpose. When I travel, I will use my laptop for all types of business communication and it contains MS Outlook. However, in Office, we use G Suite and my appoints are all recorded in Google Calendar. To co-ordinate between Outlook and Google calendar, I am planning to sync Outlook Calendar with Google Calendar account. Please help me by suggesting a simple method to synchronize these two calendars. So that I can easily share Outlook calendar to Gmail. Thank you.”

Do you also want to share  or export  Outlook calendar to  Gmail calendar like the above user? Are you looking for an easy method to perform this transfer process? Then read this blog carefully. This post will share ways to sync Outlook calendar with Google Mail calendar.

As we all know, the calendar helps us to keep track of the important events. However, for the business people, the functionality of the calendar is more than it. Especially the calendars that come with Outlook and G Suite serves the purpose of keeping track of appointments and events. This calendar has successfully succeeded the paper calendar and diaries that used to be in fashion earlier. Now that the digital calendar has replaced the analog ones, people are facing another type of problem.

The problem regarding calendar that people usually face is the problem of syncing. As we all know, all email and office productivity suites offer calendar feature. People who have multiple systems often have different calendars on their systems. For the better productivity of the business, it is essential that we should sync Outlook calendar with Google calendar. For this post, we have chosen to talk about Outlook calendar and Google calendar synchronization. Let’s move straight to the methods of copy Outlook Event to Google Calendar automatically.

Related: A Guide on How Do I Export Emails From Outlook to Gmail 

How to Sync Outlook Calendar with Google Calendar in 2019?

If you are one of the people who want to export calendar entries from Outlook to Google Calendar, then you have two options with you. One is the free manual technique to import Outlook to Gmail and another is an easy automated solution. This post will tell you the complete guideline of both the methods.

Moreover, one can also try G Suite Sync for Microsoft Outlook to send Outlook data to Gmail.

Also Read : How to import Outlook Contacts with Google Contacts?

Method 1 : Transfer Outlook Calendar to Gmail Calendar Via. Manual Method

What the users need to do in this approach is to use the built-in options of Outlook and Google Mail to share the calendars. The complete method is divided into two stages and you need to perform both the steps carefully to in order to sync calendar of Outlook with Google Gmail account.

Guide to Move Calendar from Outlook to Google 

It is evident from above that the entire process is categorized in two parts. In this segment, both the phase described in detailed manner along with pictorial representation.

Section # 1 : Export Calendar Entries from Outlook Application in ICS

Step 1: Log in to your Outlook 2013 / 2016 / 2019 account.

Forward Outlook Meeting to Google Calendar

Step 2: Afterward, you need to open the calendar which is going to be migrated in Gmail calendar application.

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Step 3: Next, click on the File tab and hit on Save Calendar.

Download MS Outlook to Google Calendar

Step 4: Enter a suitable name for the calendar file in File name box in order to Sync Outlook Calendar entries to desired Google Calendar account. Besides this, select the desired path too.

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Step 5: Click on More Options…. mentioned in Save As window.

Step 6: After clicking on the button, you will get the three different options. Click on Date Range arrow to select the amount of data you want to include in the importing Calendar or iCalendar file. Users can also select the date range by selecting Specify dates option.

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Step 7: Click on Detail arrow to select the details you wish to sync. Here, three options are available; Full Details Availability Only , Limited Details.

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Step 8: Click on Advanced option to mention following details in calendar.

  • Include details of items marked private
  • Include attachments within calendar items

advanced option

Step 9: Click on OK >> Save.

Note: In case you have chosen to export the full calendar or a large portion of it, the file generation process will become longer.

Section #2: Import iCalendar to Google Calendar

Step 1: To access Google Calendar, log-in to Gmail account.

to Google mail

Step 2: Click on the Gmail Avatar and choose for Calendar.

Select Calendar Application

Step 3: Go to Gear icon and select Settings option.

Select Setting Screen

Step 4: Afterward, select Import & Export option situated on the left panel.

Sync Outlook 2010 Calendar to Google Calendar

Step 5: Click on Select file from your computer as shown in the screenshot.

How do I Import Outlook Calendar to Google Calendar

Step 6: Choose the selected iCalendar file containing Outlook calendar data. Then, click on Open.

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Step 7: At last, click on Import to sync MS Outlook Calendar with Google Calendar account.

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Drawbacks of Manual Calendar Migration from Outlook to Google

The manual method we have just described has some limitations also. The process is a long one and without Outlook application you cannot performed this workaround. In a situation, if you have only PST file and wants to share calendar from it, then the above-mentioned workaround does not work. In that situation, you need to take help of second workaround to export PST file.

Method 2 : Sync Outlook Calendar With Google Calendar Via. Smart Solution

The limitations of the manual method make people look for some other techniques that are free of the drawbacks. One such method is the automated method where an impeccable utility is used for Outlook calendar migration. SysTools Outlook to G Suite Migrator is an application that  widely used for this purpose. Because of its user-friendly interface and risk-free migration process, this tool has already earned the fame of a dependable software. Users can easily share, add, transfer Outlook calendar to Google calendar from a PST file without using the Microsoft Outlook application. All they need to do is to follow the mentioned below steps to migrate from Outlook to Google Apps.

Download Free Outlook to G Suite Migrator

Step 1: Download & install the software on your system.

Step 2: Add the PST calendar in the software.

Upload PST

Step 3: Enter the credentials of your Google Calendar account.

Validate Gmail Credentials

Step 4: Select the type of data you are importing such as Calendar. You can also add filters for selective synchronization.

Choose Calendar

Step 5: Finally, click on an Export button and Outlook calendar will get synced with Google Calendar.

Hit Export to Sync Outlook Calendar to Google Calendar

You can also view the video for the same;


Last Note!!

Reading this post, users came to know about two different techniques to sync Outlook Calendar entries with Google Calendar. We have described both the methods so that users can implement them by themselves. Now it is up to the users which method they choose for Outlook to Gmail calendar migration. Since users face many problems performing the manual method, experts suggest using the migration tool mentioned above. This tool can merge Outlook calendar with Gmail calendar from a .pst file without any data loss or other issues. For this reason, its popularity is increasing gradually.

Frequently Asked Questions:-

How to export Outlook events to Google Calendar?

Take out the Outlook calendar into ICS format and then import this file into Gmail calendar account.

How to use Outlook calendars with Gmail?

You can sync the calendar of MS Outlook with Google Gmail with the help of GSSMO utility.

How to add calendar from Outlook to Google Calendar without Outlook installation?

If user do not have MS Outlook in the system then, use SysTools Outlook to G Suite Migrator for the same.

Can I connect Outlook Calendar to Google Calendar Android?

Once you have import the calendar, open the Gmail Calendar application on your Android device where you can easily see the exported Outlook calendar entries.


By Kumar Raj

A versatile writer with the vast knowledge of technology helps to reduce the gap between a user and technology. Provides easy and reliable ways to resolve multiple technical issues, which users encounter in their day-to-day life.