How to Create a Team on Microsoft Teams: Beginner-Friendly Walkthrough

Written By Tej Pratap Shukla

Approved By Anuraag Singh

Modified On November 27th, 2025

Reading Time 7 Minutes Reading

If you’re new to Microsoft Teams or setting it up for your organisation, one of the first things you’ll need to do is create a team. If you’re here, then you are wondering about how to create a team on Microsoft Teams. If yes, then don’t worry, I’m here to guide you on how to make a team on Microsoft Teams in just a few quick steps.

But, before, let me clarify what the team is, as most of the users don’t know the exact meaning of it.

What Is a Team in Microsoft Teams?

A team in Microsoft Teams is a workspace where members can chat, share files, collaborate on documents, schedule meetings, and use integrated apps. Each team also creates connected Microsoft 365 services automatically, including:

SharePoint site for file storage
Microsoft 365 Group
Planner workspace
Exchange mailbox and calendar (hidden by default)

So, whenever you create a team, always keep these connected components in mind, especially when planning Microsoft Teams security and privacy settings. Next, I’ll share all the possible tricks to make a team with simple step-by-step instructions.

How to Create a Team on Microsoft Teams?

There are several ways to create a team, but I prefer the most reliable approaches. Below, I’ll cover all:

#Method 1. Make a Team on Microsoft Teams Using the Microsoft Teams App (Desktop/Web)

This method is ideal if you’re a regular user and want to make multiple team in the Microsoft Teams service. Additionally, this approach is free and the most straightforward. Here are the simple instructions for the same:

#Step 1. Open the Microsoft Teams App on Windows, macOS, or the web.
#Step 2. At the bottom-left corner, click Join or create a team. This section also shows existing teams to join.
#Step 3. Click “Create team.” You will see two options:
- Create a team from scratch
- Create from an existing group or team
- You can choose any option according to your requirements. But if you want to make a replica of an existing structure, then choose the second option.
#Step 4. Choose the Privacy Level. For the same, you will get three options:
- Private – Only invited members can join.
- Public – Anyone in the organisation can join
- Org-wide – Automatically adds everyone.
#Step 5. Enter your team details:
- Team name
- Description (optional)
#Step 6. Add Members to the Team. You can add:
- Individual users
- Microsoft 365 groups
- Distribution lists

Additional Optional Steps for How to Create a Team on Microsoft Teams Effectively

After the team is created, go through a few extra configurations that improve long-term management.

#1. Set Member Permissions

Go to More options.
Click the Manage team > Settings.
Lastly, hit the Member permissions.

Disable the ability for members to:

Delete channels
Add apps
Create tabs

This avoids accidental deletions.

#2. Organise channels

Microsoft Teams creates a default General channel. To keep things structured, add channels like:

Announcements
Daily Updates
Files & Documentation
Client Communication

This helps everyone navigate smoothly.

#3. Configure SharePoint folder structure

#4. Add apps and integrations like:

Planner
Forms
Power Automate
OneNote
Approvals

#Method 2. How to Create a Team on Microsoft Teams Using Teams Admin Center

If you’re an IT admin like me, the Teams Admin Center makes the team creation simple and quick:

#Step 1. Go to admin.teams.microsoft.com
#Step 2. Open Teams > Manage Teams.
#Step 3. Click Add to start creating a new team.
#Step 4. You’ll be asked for:
- Team name
- Description
- Privacy
- Classification
- Sensitivity label (if configured)
#Step 4. Assign Owners and Members
#Step 5. Configure Policies. You can apply:
- Team creation policies
- Messaging policies
- Meeting policies

These two methods are the most preferred across the world. Since I found and used 2 more methods for the same, let me explain them also in further sections.

#Method 3. Make a Team on Microsoft Teams from an Existing Microsoft 365 Group

This method is ideal when your organisation already has Microsoft 365 Groups for departments or projects. Instead of creating a new team from scratch, convert the existing group into a team. Sounds interesting! Here are the steps to do so:

#Step 1. Go to Teams > Join or Create a Team. Same as Method 1, Step 2.
#Step 2. Select “Create from an existing group or team.”
#Step 3. Now, Teams will scan for groups that:
- You own
- Don’t already have a team
#Step 4. Choose the Group to Convert, and you’ll see a list of Microsoft 365 Groups.
Step 5. Click “Create.”Now, Teams will automatically:
- Create a team
- Add existing group members
- Sync permissions
- Link to the group’s resources, i.e. SharePoint, Planner, etc.

#Method 4. How to Create a Team on Microsoft Teams Using PowerShell

Most of the Power Users and Admins ask that there is an automated method to make numerous team simultaneously. Then, I suggest PowerShell to them as the go-to solution. It is ideal for bulk operations or large organisations that need automation.

Here are the accurate commands to run:

#Install the Microsoft Teams PowerShell Module
Install-Module -Name MicrosoftTeams
#Connect to Microsoft Teams
Connect-MicrosoftTeams
Sign-in pop-up will appear for authentication
#Run the New-Team Command
New-Team -DisplayName "Project Alpha Team" -Visibility Private

You can also:

Assign owners
Apply templates
Set descriptions
Customize permissions

#Verify the Team
Get-Team

This is the most powerful method if you’re managing multiple teams. But what if you want to migrate Teams chat from one user to another? Don’t know the answer? No worries, next, I’ll explain it also.

What If You Need to Move Teams Between Tenants

Learning how to create a Team on Microsoft Teams and creating new teams is just the first step. The next challenge involves moving existing teams, channels, chats, permissions, and files to another tenant during mergers or rebranding.

For those scenarios, I prefer using the SysTools Microsoft Teams Migration Tool because it simplifies the entire migration process.

Download Tool Purchase

It lets me move:

Teams and channels
Channel conversations
Files and documents
Members, permissions, and settings
Private channels and shared channels

So try this solution now for free, and migrate Teams from one tenant to another without affecting the original structure.

Follow Best Practices When Creating Teams

To maintain a clean and efficient Teams environment, apply the following practices:

Use naming conventions. Example: Department-Project-Year
Avoid unnecessary team creation, as it confuses you and leads to inefficient management of the mailbox.
Assign at least two team owners.
Apply sensitivity labels for secure data handling.
Review teams regularly.

When Should You Create a Team Instead of a Channel?

Before creating a new team, ask yourself these questions, i.e.

Is this a new project with documentation?
Will many people collaborate for a long period?
Does the topic require multiple channels inside the team?
Will external guests be involved?

If the answer is yes, then only create a separate team.

Author’s Verdict

Learning how to create a team on Microsoft Teams is straightforward, but only if you have the right permissions and solutions. In the above discussion, I clearly explained all the practical techniques with step-by-step instructions, so that you can choose any, according to your needs.