Google Gmail to Office 365 Migration – Move Email, Calendar, Contacts

Raj Kumar | Modified: 2019-08-06T13:02:18+00:00 | Cloud, Office 365|

Gmail is a productive web based email client solution. which is one of the commonly used email solutions by users all over the world also effectively handle the personal as well as organizational needs. But nowadays many of the organizations try to move from Gmail to Office 365. Because when considering the efficient features of Office 365 which are suitable for the enterprises level the Google Gmail to Office 365 migration is a necessary thing. When you decide to switch the cloud service platform the main point you need to think about how to migrate the old email data to the new cloud service.

We all know both Gmail and Office 365 are most commonly web based email service among the users. Gmail is the email exchanging platform provided by Google and Office 365 is the collaborative suite provided by Microsoft. In this blog, we are going to discuss how to migrate Gmail to Office 365. In the below section we will discuss both time consuming manual method and fast & secure automated solution for Gmail to Office 365 email migration.

Get Expert suggesion:

For fast and secure migration of the mailbox data from Gmail account to  Office 365 account you can go with automated solution. The Gmail to Office 365 migration tool provides by SysTools moves the mailbox without any data loss. Find the demo version.

Download button

Reasons Behind Migration of Gmail to Office 365

Before directly going to the methods for the migration we can first discuss the reason behind the migration process.

  • Gmail uses labels more than the folders for managing its data. But in Office 365 it uses folders for the data management.
  • Office 365 has a simple interface which is more convenient to the users. But Gmail having a little outdated interface which is time consuming.
  • Office 365 offers the desktop based service also. Which help the users to work in offline and synchronize to the cloud after retaining the network connection.
  • Office 365 provides more features as well as storage space in lower price when compared to Gmail.
  • Scalability is an inbuilt feature for Office 365 which allow to scalable together with the growth of an organization.
  • Office 365 is sustaining on the license instead of users data.

Manual Method to Move Email from Gmail to Office 365

Follow the steps given below to perform Gmail to Office 365 migration manually.

Once you sign up in the Office 365 the first account creates in the account will be an Office 365 admin account. Later you can change this account into a regular user account and use some other account as admin. Office 365 admin is only an authorized user to create and manage the user account under the same domain.

For migrate email from Gmail to Office 365 account user need to verify the domain. That is you need to verify that the domain used for the Gmail account is owned by yourself. You can perform it through these steps.

  • Go to the Admin center.
  • Click on Go to setup.
  • Select the Domain.
  • Add users.
  • Setup DNS.

Before creating the user mailbox you must ensure that you have an appropriate license for the users. Follow the given process to create a user mailbox for the Gmail to Office 365 email migration process.

  • Go to the Admin center > Click Users > Select Active users > Click on More.
  • For adding single user select Add user option and for adding multiple users together select Import Multiple Users. Through the CSV file you can import the information of multiple users altogether and create the mailboxes.
  • Once you upload the file click verify the data through the Verify button.
  • After verification select and assign an appropriate license to the user or select the option Create user without product license.

For the successful migration of data you need to establish a communication channel between Office 365 and Gmail. Follow the below steps.

  • Go to Exchange admin center > Recipients > Migration > Migration endpoints.
  • Click “+” and in the new page select IMAP.
  • Enter the IMAP Server & Settings in IMAP migration configuration page.
  • At last, provide a migration endpoint name in the Enter general information page.

We need to create a list of user mailbox which we need to move from Gmail to Office 365 account. For creating the migration file you must know the password of all the Gmail users accounts. The temporary password can assign for migration but only the administrator can change the password of the user account.

  • Sign in to the Google Admin Console.
  • Go to Users and select the list of users from the admin center.
  • Collect and write down the email address of users mailboxes which you need to migrate.
  • Create the excel sheet using the collected address and users passwords and save as CSV.

For the migration of Gmail to Office 365 a migration batch with Gmail mailboxes are to be created.

  • Go to Admin center and select Exchange.
  • Navigate to Recipient > Migration.
  • Click on “+” and choose Migrate to Exchange Online.
  • Select IMAP migration. Click Next and browse the CSV file on the Select the users screen.
  • Gmail shows the mailboxes after the validation completed.
  • Select the previously created migration point on Set the migration point.
  • Continue with the default values in the IMAP migration configuration window.
  • Go to Move configuration page & provide the migration batch name
    On the Start batch page provide required options and start Gmail to Office 365 email migration.

The email system having a DNS record for fetching the exact address of email delivery. This MX record will be pointed to the Gmail account so you need to change it into Office 365 for migration. So the email will be delivered to the Office 365 account.

  • Go to Admin center > Settings.
  • Click on Domain and select Domain name.
  • Finally, the notification shows “Setup completed“.

After reading the above section now you will understand that the manual method is too lengthy and also each step time to complete the process. The most important part of the manual method is they are free of cost but you miss any step or make mistake in any step will cause the failure of the migration process. So you should be more careful while doing each step. This is the main reason most of the users considers the manual method as the most tiring process. Don’t worry we have the appropriate solution to all these problems. Just continue reading…

Automated Solution to Move Email from Gmail to Office 365

SysTools G Suite to Office 365 Migrator is an ideal solution for fast and secure data migration of Gmail to Office 365. The tool helps the users to migrate their emails, Contacts, Calendar data from their Gmail account to Office 365 through simple steps. Also, the software is embedded with expert features like Date & Item filter which allows the selective migration of the Gmail data. Through the application impersonation user can move single or multiple Gmail account data simultaneously. The features like Pause & resume, selective migration, Impersonation, Incremental backup, etc. make an excellent software which full fills almost all every requirement of the users. In the below section we will discuss the descriptive working of the tool and how it will help the users.

To begin the migration process download and launch the Gmail to Office 365 migration tools. Download the free demo version of the software from here:

free downloads

Gmail to Office 365 User Migration

After starting with the tool you will get a welcome screen in the software interface. Which will give you two options for the migration process. Through which a user can migrate either Single or multiple Gmail account to Office 365 at the same time.

gmail to office 365 migrator welcome

If you want to move the data only from one Gmail user account to Office 365 account you can select this option. After that, you need to register the email address from which you need to perform Google Gmail to Office 365 migration. Enter the Email Address and click on the Register button to register the Gmail account.

Single user

Then you will be redirected to the browser from which you need to verify your account. After successfully registering your Gmail account the tool will provide two option that will allow you to migrate the data with impersonation and without impersonation.

With Impersonation : If you are the admin of the Office 365 domain then you can select the option With Impersonation and provide the admin credential to login to the account.


  • Admin account of Office365 must have Office 365 license assigned, you must be able to access OWA for admin.
  • Admin account of Office365 must be impersonated.
  • How to Apply impersonation

You have a login as administrator on the system where the tool is running.

With imersonation

Without Impersonation : If you are not having the Admin account then you can select Without impersonation option to migrate single Gmail account. Where you want to give the ID and password of the Office 365 user account to which you are migrating your Gmail data.

without impersonation

If you want to move the email data from multiple Gmail account to Office 365 account then you can select the Domain User option. But for using this option you should be the domain admin of the Gmail. After selecting the option, provide the Admin User ID in the respective field.

Domain user

Click on the Browse button to browse the CSV file containing the list of user Gmail accounts on which you need to perform Gmail to Office 365 migration. After clicking on the button a popup window will appear with two options for impersonating. Select either With Impersonation or Without Impersonation option and upload the corresponding CSV file.


With Impersonation : If you are the admin of Office 365 account and select the With Impersonation option The CSV file should contain the Gmail User ID and corresponding Office 365 user Id. After that, you only need the admin credentials to perform the migration process.

With impersonation

Without Impersonation : If you are selected Without Impersonation option then the CSV file should contain the Gmail ID with corresponding Office 365 ID and its password. In which you don’t need to provide the admin credentials you only need to authenticate the Office 365 user accounts.

Gmail to Office 365 Email Migration

This software helps the users to securely move email from Gmail to Office 365 account. For migrate only the email data user need to select the Mail option. The tool also provides the option to selectively migrate the email data from the Gmail account.

  • Date Filter : Apply the Date Filter option to select the email between a particular date.
  • Include Folder: Through this option, you can migrate a particular folder of the mailbox. Only you need to provide the exact name of the folder the remaining folders will automatically exclude.
  • Folder mapping : It is an additional feature allowing the user to map between folders.

Gmail to Office 365 email migration

After applying all required filters click on the Export button to start the Gmail to Office 365 migration. The software will safely migrate the email messages from the user Gmail account such as: “Inbox, Sent, Spam, Trash, Important, Starred, Draft & all user created labels”. In Office 365 each labels are stored as separate folders with same label name.

Migrate Calendar from Gmail to Office 365

By using this Gmail to Office 365 migration tool user can separately migrate the calendar data from the Gmail accounts to Office 365. For calendar migration user need to select the calendar option from the software interface. User can also provide the date filter t5hrough apply filter option to only migrate calendar events of particular dates. The tool will generate a separate calendar in the Office 365 account with all events that are migrated.

migrate calendar from Gmail to Office 365

Migrate Contacts from Gmail to Office 365

Contacts are important data for each organization. So the migration of contacts from one domain to another Without any information loss is an important fact for each organization Our tool provides a fast secure migration of email contacts to the Office 365 account. Select the Contacts option from the tool and click on the Export button. It will automatically migrate contacts from Gmail Office 365 without missing any information.

migrate contacts from Gmail to Office 365


Users are constantly searching for the methods to move emails from Gmail to Office 365 accounts. In this blog, we discuss both manual as well as tool based automated solution for Google Gmail to Office 365 migration. Select any one with which you are more comfortable. We recommend the automated solution for quick and safe migration of data.

Comments are closed.

Exclusive Offers & Deals, Grab it Now!

Systool Offer
Live Chat