Have you unintentionally deleted MS Access database records or tables from MDB or ACCDB files? If yes, then do not worry! We have come up with an efficient solution to resolve the most commonly asked query by MS Access database users regarding deleted data.Through this technical write-up, we will learn about the common reasons for how the data gets deleted in Access Database, manual, and professional approaches on how we can resolve this issue quickly and hassle-freely.

Understanding MS Access Database 

Microsoft developed Access as an RDBMS (Relational Database Management System) and combined it in the Office suite. MS Access is designed for individual, small, and medium-scale organizations. It helps in organizing data, information tracking,  and application development.

MS Access allows a user to perform multiple actions like: database creation, tables, queries, forms, reports, macros and modules, templates, etc. MS Access plays a vital role in managing databases.

Access database is available in different versions that we can divide into their major categories, like:

  • Access 97 and Its Earlier Versions: The main database file is MDB (Microsoft Database).
  • Access 2000 & 2003: Asks users for MDB or ACCDB file while creating database.
  • Access 2007 and Later Versions: The default database file becomes an ACCDB (Access Database) file. MS Access latest versions are as follows: 2010, 2013, 2016, 2019, and Microsoft 365.

Why Recover Deleted Records from Access Database?

As we know, MS Access is a relational database, and it stores vital information of organizations. If anything important is deleted mistakenly, either by human error or a technical glitch. That needs to be recovered. Microsoft Access database stores all data in one place, i.e., the host system. So, if records, tables, or anything are deleted from the database. It means data loss, and to avoid such cases, we need to recover deleted tables, records, queries, forms, etc. from access database file.

Common Reasons for Data Deletion from Access Database

There are multiple reasons that can result in data deletion or loss. Some of them are listed below:

  • Software or Hardware failure, such as a disruption in the network or a hard disk crashing
  • Due to several users’ access
  • Inappropriate shutdown of the local machine while the MS Access program is running
  • Due to bugs, viruses, and malware attacks

Methods to Recover Deleted Records from Access Database File

In this segment, you will get the solutions to recover deleted tables from MS Access database MDB & ACCDB files. Multiple solutions are explained below; you can choose any of them that best suits. So, let us move to the solution part and easily recover complete data.

Method-1: Recover Deleted Records from Access Database

Use the dedicated SysTools Access Database Recovery Tool. With the help of this amazing software, you can get rid of various issues, such as how to recover deleted records from an MS Access database file.

Free Download Purchase Now

This tool is specially equipped to fix this kind of Access database-related issues. It facilitates a self-explanatory and understandable user interface. So, a non-technical user can also implement the procedure for deleting an ACCDB file, restoring, exporting, and saving databases to MS Access. Despite this, it also consists of some more reliable features and functionalities, which we have mentioned below. Let’s have a look:

  • Recover deleted/corrupted Access MDB & ACCDB database file
  • Recover complete data: queries, forms, tables, reports, etc.
  • The tool restores permanently deleted data from MDB / ACCDB file
  • Compatible with all versions to repair deleted Access database.

Steps to Recover Deleted MS Access Database Files

Simply follow all the instructions mentioned below to execute the procedure to restore permanently deleted Access database records and tables.
Step-1: Initially, run the proficient tool on your system. Click on the Add Files Button to browse the Access database file from which records are deleted.

browse access database files

Step-2: Now, click on Recover button to load the database tables and preview the corresponding data. The deleted data will be displayed in Red.

recover deleted data from access database

Step-3: After the deleted data has been recovered, select a destination and add authentication details. Click on the Export Button to save the data.

export recovered data

Step-4: The tool will provide a complete process status to verify for the user’s convenience, and also offers the option to save the reports for future use.

view export status

Method-2: Export Access Database to Access 2013, 2010, 2007, 2003

Using the steps below, you can export an Access database to Access 2013 and below versions instantly:

  • Step-1: Primarily, you have to open your Access database file. And choose the File, then the Save As option.
  • Step-2: Then, choose the desired Access database (MDB) inside the Save Database As
  • Step-3: Here, you have to provide a preferred name to the files and select the destination where the new Access database MDB and ACCDB files will be saved.
  • Step-4: Finally, click OK to quit the procedure.

Method-3: Turn Off Autocorrect Feature

Simply follow all the steps outlined below to recover deleted records from the database of MS Access 2000, 2002, 2003, 2007, and 2010.

  • Step-1. First of all, go to the File tab
  • Step-2. Now, click on Options
  • Step-3. Then, select the Current Database option. Then, uncheck all options under the Name AutoCorrect Options.

MS Access 2007

Subsequently, go to the Access Logo and click on the Access Options. Afterward, you have to uncheck the option Track Name AutoCorrect Info.

MS Access 2003, 2002 & 2000

Here, you have to choose the Tools >> Options and opt for General. Alternatively, uncheck all options properly.

Method-4: Compact and Repair Method

  • Step-1. Initially, open the MS Access application.
  • Step-2. Then, go to the Database Tool tab.
  • Step-3. Now, choose the Compact and Repair Database option
  • Step-4. Here, inside the Database to Compact From the dialog box. You have to browse the Access database file and choose the file. Then, press Compact to proceed further.
  • Step-5. Ultimately, generate a new database in the Compact Database Into dialog box. After that, add a file name and press the Save button to finish the procedure.

Method-5: Recover Access Database Deleted Records From Recent Backup

To perform this approach, you require a recent backup of your Access MDB or ACCDB files. In case you have a backup of your Access database. So, you can easily restore that database from the backup.

Concluding Words

Hopefully, you get rid of your issue, such as how to recover deleted Microsoft Access database file. Mainly, we have discussed the manual and automated solutions to do the same. But the manual approach does not provide any assurance of providing the expected. But in case of an alternative approach, it can provide an effective result without any hindrance. So, think twice before making a decision.