“I am using Outlook application and I already marked all appointments related to business on MS Outlook calendar. Now, I want to print Outlook calendar to PDF format so that I can access it anywhere at any time. Can someone suggest me how to save Outlook calendar as PDF? Thanks in advance!”
Nowadays, email has become the most efficient medium for communication purposes. Users can easily communicate through emails from one place to another. Even most people are using email client applications for sending email messages including contacts, tasks, calendars, documents, etc. Amongst all, Outlook is the most popular desktop-based email application provided by Microsoft. But, most of the clients try to find out a solution to export Outlook calendar to PDF because Outlook does not provide the same feature. Through that users can access Outlook calendar from anywhere without installing Outlook. Here in this blog, we are going to discuss all possible ways to let users understand how to save Outlook calendar as PDF document.
Manual Approach to Export Outlook Calendar to PDF
Go through the following steps that will help you learn how to save Outlook calendar entries as PDF document. Please take a look:
- Make sure to install Adobe Acrobat Reader to view Outlook calendar as PDF
- From the Calendar section of Outlook, select the specific calendar on the sidebar of MS Outlook. Click File menu
- Now, you need to choose Print option to export Outlook calendar
- Click the drop-down list of Printer option, and then choose Adobe PDF
- Select the style of calendar from the Settings tab
- Hit Print button to open the saved PDF document
- After that, enter the calendar name, and save it as PDF format
- Go to the location of the saved PDF file and double-click on it to open with Adobe Acrobat
Challenges Faced While Exporting Outlook Calendar to PDF File
This manual approach to save Outlook calendar to PDF format is very lengthy. If users want to save multiple or selective Outlook calendars into a single PDF file, then this solution will not work. So for better data migration, you can use a reliable third-party tool.
How to Save Outlook Calendar as PDF Using Automated Tool?
To overcome these shortcomings of the manual method, one can take the help of an automated solution. One such application is SysTools PST to PDF Converter tool which allows you to save and print Outlook calendars to PDF file format. This is the best solution which helps to preview all items including emails, contacts, calendars, tasks, notes, etc. along with their properties. It has a simple, easy-to-use and user-friendly interface that even a novice user can use it without taking expert help.
A Step-by-Step Procedure to Export Outlook Calendar to PDF on Windows
Step 1. Download and install the Converter tool. Then, click Add File option.
Step 2. Now, select PST file from the system and search in drive.
Step 3. Preview all PST calendar entries and click Export option.
Step 4. After that, you have to choose export type as PDF.
Step 5. Next, you can apply Advanced Settings such as General Settings, Bates Numbering, Page Layout.
Step 6. Press Browse option for choosing the desired path. Then, click on Export button.
At the end, you can save Outlook calendar as PDF file successfully without any error.
Steps to Save Outlook Calendar as PDF for Mac are:
Step 1. Download and launch the Mac PST conversion software on your PC.
Step 2. Add PST files that have calendar items to save as PDF file.
Step 3. Choose PDF from the multiple file saving options.
Step 4. Apply advanced settings for more filters and settings.
Step 5. Set destination to save output and click Export button.
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What are the Advantages of an Automated Solution?
- Convert PST to PDF document along with attachments
- Preview all PST items along with properties/ attributes
- Offer Advanced Settings to export selective PST items
- Exports single or multiple Outlook PST files to PDF
- Provide Date Filter & multiple File Naming Conventions
- Equips an option to save Outlook calendar as PDF file
- Tool facilitates Bates Numbering, Date Stamping, etc.
Author Suggestion
As everyone knows, the calendar plays a significant role in scheduling meetings and events. Therefore, in this blog, we have discussed a manual approach to learn how to save Outlook calendar as PDF. But, this manual method has some drawbacks, so most people choose an automated solution to convert PST file to PDF document. This tool is capable enough to export Outlook calendar to PDF without any hassle.
Frequently Asked Questions (FAQs)
A. The manual method gives you 1 PDF at a time, but with software you can easily Save & print a bunch of Calendars at a time.
A. Yes, this blog gives a solution for people who are Outlook users & those who do not have Outlook installed, but have an archived copy of their emails.
A. Yes, the PDF is easily searchable, once you have saved Outlook emails into PDF.