How to Backup IMAP Emails to PST, PDF, MBOX, HTML, EML, TXT, EMLX & MSG, CSV & MHT


Using SysTools IMAP Backup Software for Mac

STEP 1

Click on Finder » Applications » SysTools Mac IMAP Backup Software. Once the software is launched, then, choose the IMAP Host domain.

ldif file
STEP 2

Provide the selected Account's Credentials to Login as shown below. Click on Login

add-files

STEP 3

The main screen will appear right next on your screen.

viewing modes


STEP 4

Backup IMAP Emails in PST Format

Select the radio button corresponding to "PST" labelled text.

select PST
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

location

You can specify the following filters and click on Save.

  • Split Option: This filter can be used to split the PST file into desirable smaller parts.
  • Date filter: This is the filter that can be used to filter out the final msg files as per the date filter.
location
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.

export
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.


saving-location
STEP 8

Lastly, click on the "Start Backup" button

view-file
STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

view-file
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

view-file
STEP 11

You can view the resultant PST file at the destination location, as shown below

view-file
STEP 4

Backup IMAP Emails in PDF Format

Select the radio button corresponding to "PDF" labelled text.

vcf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

location-eml

You can specify the following filters and click on Save.

General Settings

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
  • You can also check the Include Internet Message Header checkbox.
location-eml

Page Layout

  • Margin: The software provides advance option to apply page margin. Which can be applied in range of Minimum 2.0 mm and Maximum 10.0 mm
  • Page Layout: Use this option to use Paper Orientation and Page Size
location-eml

Bates Number

  • Bates Number Format: You can apply page number and other formatting like, Start Number, Increment By, and Position.
  • Date Stamp: You can also apply date stamp and choose preferred position.
location-eml
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-eml
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-eml
STEP 8

Lastly, click on the "Start Backup" button

conversion-report
STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-eml
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

msg-eml-report

STEP 11

You can view the resultant PDF file at the destination location, as shown below

msg-eml-report

STEP 4

Backup IMAP Emails in MBOX Format

Select the radio button corresponding to "MBOX" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
ldif-browse
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
ldif-location
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

msg-to-mbox
STEP 8

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

msg-to-mbox
STEP 11

You can view the resultant MBOX file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup IMAP Emails in MHT Format

Select the radio button corresponding to "MHT" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
ldif-browse
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
ldif-location
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

msg-to-mbox
STEP 8

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

msg-to-mbox
STEP 11

You can view the resultant MHT file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup IMAP Emails in CSV Format

Select the radio button corresponding to "CSV" labelled text.

ldif-to-csv
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

ldif-browse
  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
ldif-browse
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
ldif-location
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

msg-to-mbox
STEP 8

Lastly, click on the "Start Backup" button

export-msg-to-mbox
STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

msg-to-mbox
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

msg-to-mbox
STEP 11

You can view the resultant CSV file at the destination location, as shown below

msg-to-mbox
STEP 4

Backup IMAP Emails in HTML Format

Select the radio button corresponding to "HTML" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
    • filter-options
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-pdf
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-pdf
STEP 8

Lastly, click on the "Start Backup" button

export-pdf

STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

export-msg-to-pdf
STEP 11

You can view the resultant HTML file at the destination location, as shown below

export-msg-to-pdf
STEP 4

Backup IMAP Emails in EML Format

Select the radio button corresponding to "EML" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
filter-options
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-pdf
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-pdf
STEP 8

Lastly, click on the "Start Backup" button

export-pdf

STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

export-msg-to-pdf
STEP 11

You can view the resultant EML file at the destination location, as shown below

export-msg-to-pdf
STEP 4

Backup IMAP Emails in TXT Format

Select the radio button corresponding to "TXT" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
filter-options
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-pdf
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-pdf
STEP 8

Lastly, click on the "Start Backup" button

export-pdf

STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

export-msg-to-pdf
STEP 11

You can view the resultant TXT file at the destination location, as shown below

export-msg-to-pdf
STEP 4

Backup IMAP Emails in EMLX Format

Select the radio button corresponding to "EMLX" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
filter-options
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-pdf
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-pdf
STEP 8

Lastly, click on the "Start Backup" button

export-pdf

STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

export-msg-to-pdf
STEP 11

You can view the resultant EMLX file at the destination location, as shown below

export-msg-to-pdf
STEP 4

Backup IMAP Emails in MSG Format

Select the radio button corresponding to "MSG" labelled text.

export-pdf
STEP 5

Afterwards, click on the checkbox besides "Advance Settings"

filter-options

You can specify the following filters and click on Save.

  • Naming Convention: This refers to the naming of the final converted files such as by Subject+Date, From+Subject+Date, Autoincrement, etc.
  • Date Filter: This is the filter that can be used to filter out the final msg files as per the date filter.
filter-options
STEP 6
  • Maintain Folder Hierarchy: This option will maintain the complete on-disk folder hierarchy of the files / folder.
  • Delete After Download: To delete emails from the server once the process is completed successfully.
  • Incremental Backup: If you have backed up your account earlier, then incremental backup option window will pop-up. Depending on your choice, you can select Yes or No option.
location-pdf
STEP 7

Click on the "Change" button to browse the final destination of your resultant files. You can also create a New Folder by clicking on it.

location-pdf
STEP 8

Lastly, click on the "Start Backup" button

export-pdf

STEP 9

Exporting Process Completed Successfully message will then prompt on your screen.

output-pdf-contacts
STEP 10

Afterwards, click on View Report button to view the backup report. The Generated report contains Source Account, Folder Path, Mail(s) Counts, Fail Count(s), Status.

export-msg-to-pdf
STEP 11

You can view the resultant MSG file at the destination location, as shown below

export-msg-to-pdf

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