IMAP Settings for Different Domains

Steps to enable IMAP:

1. Sign in to your Google Admin console using your administrator account (it should not end in @gmail.com). From there select the apps option.
   
2. On the Apps page pick Google Workspace as the next option.
   
3. Inside Google Workspace your next selection should be Gmail.
   
4. Within the Gmail subsection open up the End user access tab.
   
5. Select the Organizational Unit you want to configure settings for. If you want to configure settings for everyone, select the top-level unit. Or, select one of the child organizational units
6. Scroll to POP and IMAP access. You can turn on POP, IMAP, or both
7. To enable POP access, check the Enable POP access for all users box
8. To enable IMAP access, check the Enable IMAP access for all users box
9. If you enabled IMAP, also select an option for allowed email clients:
   a.)Allow any mail client: Any IMAP email client can sync with Gmail
   b.)Restrict which mail clients users can use (OAuth mail clients only): Limit the third-party email clients that can sync with Gmail. With this option, users can sync only with clients you specify. Important: This option doesn’t support third-party email clients that use domain-wide delegation through a service account. Learn more about domain-wide delegation and service accounts.
10. If you selected the Restrict which mail clients... option, enter the OAuth IDs of allowed email clients in the Comma separated list of OAuth client IDs field. To add more than one client, separate OAuth IDs with a comma
    
11. Repeat these steps for each organizational unit where you want to turn on POP or IMAP
12. Click Save changes.

It can take up to 24 hours for POP and IMAP changes to take effect.

Steps to enable 2- Step Verification Method and use App Passwords:

1. Use your Gmail to get to your Google Workspace account
2. Login to your Google Workspace account, and Go to security tab if you dont see 2-Step Verification and no result is on the search bar. It means 2 step verification and thus app password creation is disabled. So ask your admin to unlock them via these instructions
   
3. You will automatically be taken to the next page there go through the instructions and click on Get started.
   
4. Type in your Mobile number and click Next proceed with the default Text message selection.
   
5. Enter the code sent on your mobile and hit Next.
   
6. Confirm by hitting the TURN ON option.
   
7. Go back to the security page of your Google Account there you see a green tick next to the 2-Step Verification. Confirming the success.
   
8. Use the search bar again to find the App passwords option. Click on the first result.
   
9. Type the App name and hit Create.
   
10. Copy the app password and press Done.
    
11. Open the tool and paste the app password at the specified location.
    

Tip: Most of the time, you’ll only have to enter an App Password once per app or device, so don’t worry about memorizing it.

2-step verification is off by default. Furthermore, app password creation is not possible in accounts where 2-Step Verification is not enabled. So admins have to first enable it from their side only then the users can proceed with the rest:

1. Login to the admin console and click on the security option
   
2. On the Security page open the 2-step verification tab.
   
3. Under 2-step verification mark the box next to Allow users to turn on 2-step- Verification. Keep the enforcement off.
   
4. Scroll down and hit Save.
   
5. A popup indicating the changes done to 2-step verification option appears.
   

Hotmail/Outlook IMAP access is default enabled for all users. So, there’s nothing to setup on your webmail account.

2FA is mandatory to make new app passwords inside Outlook. So follow these steps to enable 2FA and subsequently set up an App Password for Systools IMAP migrator. If you have 2FA already then skip the first few steps and follow from step 11.

1. Login to Outlook and open the View account under user profile.
   
2. Visit https://account.microsoft.com/ >> Expand the Security Section >> Click on Security dashboard.
   
3. Under Advanced security options press Get started.
   
4. In the Additional security section press the Turn-on link Below the Two-step verification option.
   
5. On the next screen go through the instructions and press Next.
   
6. After that choose a verification method, Type the necessary details, and hit Next.
   
7. Depending on the method you get a verification code type it in the box and press Next.
   
8. You get a 25-character code save it for future reference and press Next.
   
9. On the “Set up your smart phone with an app password” page just tap Next.
   
10. Then you arrive on the “Some other apps and devices need an app password too” page simply press Finish.
    
11. Inside the Security dashboard. New options are unlocked including a provision for setting up an App Password. Click on the “Create new app password” link.
    
12. This opens a new page with a 16-character app password for you to use. Copy it and press Done. You are again taken back to the Security dashboard.
    
13. Open the tool and paste the app password at the specified location.
    

Steps to enable IMAP:

1. Log in to the Microsoft admin center and open the Users tab.
   
2. There select the Active users option.
   
3. On the next screen select any user whose IMAP settings you wish to check.
   
4. In the user profile pane go to the Mail tab. There click on Manage email apps.
   
5. Check if IMAP is enabled or not if latter is the case mark it and press Save changes.
   

Steps to create app password:

1. Login to Microsoft 365 and open the View account under user profile.
2. Note: If you fail to see the app password option then it is disabled from admin side. Ask your admin to follow these instructions to enable.
   
3. In the Security info section click on UPDATE INFO.
   
4. Click on the Add sign-in method option.
   
5. Open the Dropdown to locate the App password option.
   
6. Select the App password option and Press Add.
   
7. Type the app name (IMAP Migrator) and press Next.
   
8. Copy the app password and press Done to close the window.
   
9. Press the delete icon next to the App password name to start the deletion process.
   
10. Open the tool and paste the app password at the specified location.
    

Admins must enable 2 step Authentication as without it users can't set up an app password of their own:

1. Log in to the Microsoft admin center and open the Users tab.
   
2. There select the Active users option.
   
3. On the next screen select any user.
   
4. Scroll Till you see the Multifactor authentication option. There click on Manage multifactor authentication.
   
5. Click on the magnification glass icon to open up the search bar.
   
6. Type the User name select the the one from the list and hit the enable option that appears on the right side pane.
   
7. In the popup confirm by hitting the enable multi-factor auth option.
   
8. Click on the Close button.
   
9. Next, enforce this change on the user account by utilizing the option with the same name.
   
10. In the popup confirm by hitting the enforce multi-factor auth option.
    
11. Click on the Close button.
    
12. The MULTI-FACTOR AUTH STATUS now displays Enforced.
    

Steps to enable IMAP:

1. Open Zoho Mail and Click on the Settings option at the vertical menu bar on the rightmost part of your screen.
   
2. Scroll until you see the Mail accounts option >> There Choose IMAP on the right pane.
   
3. Mark the check boxes next to
   • IMAP Access
   • Auto-Expunge Emails
   • Include Archive Emails
   
   
4. Hit the Save Icon.
   

Note: Zoho allows app password creation with or without 2FA.

1. Open the Zoho Account (Not Mail) and access the Security Tab.
   
2. Click App Passwords >> Generate New Password.
   
3. Note: If this is your first time creating an App Password then you will be asked to verify your Account credentials on a separate tab. Once done you will automatically move back to the previous screen.
   
4. In a window, enter an App Name and press Generate.
   
5. The same Window displays a 12-character-long App Password copy it & close the window.
   
6. Open the tool and paste the app password at the specified location.
   

iCloud IMAP access is default enabled for all users. Just configured iCloud email account with automatic setup.

If 2 step Authentication is enabled then follow the steps to disable the 2-step authentication:

1. Visit the https://appleid.apple.com/sign-in/ type in your credentials and press Enter.
   
2. Go to the Sign-in and Security section and click on the App-Specific Passwords option.
   
3. In the popup window click on the Generate an app-specific password.
   
4. On the next screen Type in the app name and click on Create.
   
5. You are once again asked to put in the iCloud account password type it and press Continue.
   
6. Copy the application-specific password and press Done.
   
7. Open the tool and paste the app password at the specified location.
   

Yahoo offers free, direct IMAP access for all Yahoo mail users. So, there’s nothing to setup on your mail account.

1. Go to https://login.yahoo.com/ and move to the Security section of the page.
   
2. In the account access section press the Generate app password button.
   
3. In the pop up click on Get started.
   
4. Next, enter your app’s name and press Generate password.
   
5. Once the App password is available Click on Copy and press Done.
   
6. Open the tool and paste the app password at the specified location.
   
7. Note: In case New Yahoo account holders are unable to make an app password they can contact the SysTools support team.

AOL IMAP access is default enabled for all users. So, there’s nothing to setup on your webmail account.

If 2 step Authentication is enabled then follow the steps to disable the 2-step authentication:

1. Sign in to your AOL account click on your user name and select Account Security from the dropdown.
   
2. Scroll till you see the account access section, and click the Generate app password button.
   
3. In the pop-up, select Get started.
   
4. Provide your app's name and click Generate password.
   
5. Once the App password is generated, hit Copy button and then press Done.
   
6. Open the tool and paste the app password at the specified location.
   
7. Note: If new AOL account holders encounter difficulties in creating an app password, they can reach out to the SysTools support team.

Steps to enable IMAP:

1. Select the All settings (⚙) in Yandex.Mail's top navigation bar
2. Choose All settings in the menu that appears
3. Now, select Account management on the page where you arrive
   
4. Make sure From the imap.yandex.com server via IMAP is checked under Use a mail client to retrieve your Yandex mail.
   

1. Login to your Yandex account >> Click on your profile pic >> Select Account management.
   
2. Click on Security.
   
3. Scroll down till you see the App passwords option, then click on it.
   
4. Under Create an App password select the first Email address option.
   
5. Type in the name for the password(app).
   
6. Copy and close.
   
7. Open the tool and paste the app password at the specified location.