Steps to Know How Mail Migration Wizard Works!

This is a step by step process to showcase how to perform bulk migration of Lotus Notes mailboxes to MS Office 365 or Exchange Server mailbox.

Lotus Notes Client must be installed and configured with Admin mailbox of Domino Server.
Microsoft Outlook must be installed and should be configured properly for any valid or dummy profile/account.
If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".
You must have full admin permission on Domino mailboxes.

STEP 1

Launch the “SysTools Mail Migration wizard” software. The user interface of the software is as follows:

STEP 2

To connect to the Domino server, Provide the IP Adress & password for the same.

Click on the "Login" button.

The software will start the login process:

STEP 3

The mailboxes will be listed as follows:

STEP 4

Select the mailboxes that can be migrated as follows:

STEP 5

Click on the "Next" button.

STEP 6

Click on the "PST" radio button.

Maintain Folder Hierarchy: Please check this folder structure in tact while the migration process is performed.

click on the "OK" button.

Click on the "Mails" radio button and click on the "Apply filter(s)" radio button. Click on the "Set" button.

Apply the date filter & click on "Apply" button.

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the following parameters for which the contacts are to be exported:

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Apply the date filter & click on "Apply" button.

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Apply the date filter & click on "Apply" button.

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Apply the date filter & click on "Apply" button.

STEP 7

Click on the "Apply Advance Options" Click on the "Settings" button .

STEP 8

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

STEP 9

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

You can also upload a csv file for Email address translation containing all the email addresses for the same.

STEP 10

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

Then click on Apply to save all the Advanced settings

STEP 11

Split PST option is provided to split your large file according to Size. The file could be splitted into GB or MB.
You can also change the default saving location (after file conversion) by clicking on Change button

STEP 12

Click on the “Browse” button.

Navigate and select the location for the final conversion.

Click on "OK" button.

STEP 13

The location of the file will be displayed as follows:

Click on the "Export" button.

The export report will start as follows.

STEP 14

The process will be completed as follows:

The process will be completed successfully.

Click on the "Save report" button

Navigate and select the file location as follows:

Click on the "Save" button.

STEP 15

The export report will be saved successfully. Click on "OK" button.

The Export report can be accessed as follows:

STEP 16

You can view the calendar reccurence after importing the file to the Outlook application:

You can view the reccurence as follows:

Monthly: Shows the reccurences showing monthly reccurences.

Yearly: Shows the reccurences showing Yearly reccurences.

Weekly: Shows the reccurences showing Weekly reccurences.

Daily: Shows the reccurences showing Daily reccurences.

STEP 6

Click on the radio button corresponding to the Office 365 button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

Click on the "OK" button.

Select the "With Impersonation" radio button.

STEP 7

Please provide the Admin user id and password:

CLick on the "Login" button

STEP 8

Now provide the mail user id respective mailbox:

STEP 9

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the folders that are to be excluded for duplicate contacts.

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

STEP 10

Click on the "Apply Advance Settings". Click on the settings button.

folder5

STEP 11

STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention:

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 15

Provide the password for the IBM notes application in order to get started with the export process.

STEP 16

The export process will be completed as follows:

Click on the "Save Report" button.

STEP 17

Navigate and select the final location for the file:

Click on the "Save" button.

The report will be saved successfully

Click on the "OK" button.

STEP 18

The export report can be viewed at the specific location:

The final data can be accessed as follows:

STEP 6

Click on the radio button corresponding to the Exchange button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

Select the exchange versions as follows:

Click on "OK" button.

STEP 7

Provide the SMTP Address & Password as follows:

Select the version for the exchange server.

Provide Server IP & Active Directory IP :

Note: Checkmark the checkboxes corresponding to Search within subdomains.

STEP 8

Click on the Submit button:

Provide the list of addresses to which the data is to be migrated:

STEP 9

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

STEP 10

Click on the "Apply Advance Settings". Click on the settings button.

file2

STEP 11

STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 15

The export process will be completed as follows:

Click on the "Save Report" button.

STEP 16

Navigate and select the final location for the file:

Click on the "OK" button.

The report will be saved successfully

STEP 17

The export report can be viewed at the specific location:

The final data can be accessed as follows:

Lotus Notes Client must be installed and configured properly and should be Offline/not connected with Domino server.
Microsoft Outlook must be installed and should be configured properly for any valid or dummy profile/account.
If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".

STEP 1

Now, click on the “Add Folder” button to add multiple NSF files in a folder to the system.

STEP 2

Browse and select the specific folder that is to be added to the software and click on the “OK” button.

STEP 3

The files will be listed as follows:

Click on the "Next" button.

file4

STEP 4

Click on the "PST" radio button and click on the "OK" button.

Maintain Folder Hierarchy: Please check this folder structure in tact while the migration process is performed.

Click on "Next" button.

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the folders:

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

STEP 5

Click on the "Apply Advance Options" Click on the "Settings" button .

STEP 6

STEP 7

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 8

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

Then click on Apply to save all the Advanced settings

STEP 9

STEP 10

Click on the “Browse” button.

Navigate and select the location for the final conversion.

Click on "OK" button.

STEP 11

The location of the file will be displayed as follows:

Click on the "Export" button.

The export report will start as follows.

STEP 12

The process will be completed as follows:

Click on the "Save report" button

Navigate and select the file location as follows:

Click on the "Save" button.

STEP 13

The export report will be saved successfully

The Export report can be accessed at the specific location.

The final exported files can be viewed at the specific location.

STEP 4

Click on the radio button corresponding to the Office 365 button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

Click on the "OK" button.

Select the "With Impersonation" radio button.

STEP 5

Please provide the Admin user id and password:

CLick on the "Login" button

STEP 6

Now provide the mail user id respective mailbox:

STEP 7

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the folder that are to be excluded while transferring contacts:

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter as follows:

STEP 8

Click on the "Apply Advance Settings". Click on the settings button.

folder5

STEP 9

STEP 10

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention:

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 11

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 12

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 13

Provide the password for the IBM notes application in order to get started with the export process.

STEP 14

The export process will be completed as follows:

Click on the "Save Report" button.

STEP 15

Navigate and select the final location for the file:

Click on the "OK" button.

The report will be saved successfully

STEP 16

The export report can be viewed at the specific location:

The final files can be accessed as follows:

STEP 4

Click on the radio button corresponding to the Exchange button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

Select the exchange versions as follows:

Click on "OK" button.

STEP 5

Provide the SMTP Address & Password as follows:

Select the version for the exchange server.

Provide Server IP & Active Directory IP :

Note: Checkmark the checkboxes corresponding to Search within subdomains.

STEP 6

Click on the Submit button:

Provide the list of addresses to which the data is to be migrated:

STEP 7

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

STEP 8

Click on the "Apply Advance Settings". Click on the settings button.

file2

STEP 9

STEP 10

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 11

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 12

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 13

The export process will be completed as follows:

Click on the "Save Report" button.

STEP 14

Navigate and select the final location for the file:

Click on the "Save" button.

The report will be saved successfully

STEP 15

The export report can be viewed at the specific location:

The final files can be accessed as follows:

Lotus Notes Client must be installed and configured properly and should be Offline/not connected with Domino server.
Admin account of Office 365 must have Office 365 license assigned, you must be able to access OWA for admin.
Admin account of Office 365 must be impersonated

How to impersonate Office 365 Admin account

If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".

STEP 1

Launch the “SysTools Mail Migration Wizard” software. The user interface of the software is as follows:

STEP 2

Select the files for that are to be added to the software

STEP 3

Navigate the files from the location as follows:

STEP 4

Added file will be displayed as follows:

Click on "Next" button.

STEP 5

On the next menu click on the "Office 365" radio button:

STEP 6

Click on the "With Impersonation" radio button.

STEP 7

Provide the Office 365 Admin ID & the respective password for the Office 365 account.

Click on the "Login" button.

STEP 8

The Account credentials will be validated as follows:

Now, Provide the Office 365 mailbox. Also, It will be validated at the same time.

file4

STEP 9

Once the file is validated, Now select the categories for export process:

file5

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the categories for the duplicate contacts,click on apply button

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

STEP 10

Click on the "Apply Advanced settings". Click on the "Settings" button.

STEP 11

STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 15

The process will be completed as follows:

STEP 16

Click on the "Save Report" button.

STEP 17

Navigate and select the final location for the file:

Click on the "OK" button.

The report will be saved successfully

STEP 18

The export report can be viewed at the specific location:

The final files can be accessed at the specific office 365 id:

STEP 6

Click on the "Without Impersonation" radio button.

STEP 7

Provide the Office 365 Admin ID & the respective password for the Office 365 account.

STEP 8

The Office 365 id will be validated.

STEP 9

Once the file is validated, Now select the categories for export process:

file5

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

Select the contact details:

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

Provide the date filter:

STEP 10

Click on the "Apply Advanced settings". Click on the "Settings" button.

STEP 11

STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

STEP 15

The export process will be completed as follows:

STEP 16

Click on the "Save Report" button.

STEP 17

Navigate and select the final location for the file:

Click on the "OK" button.

The report will be saved successfully

STEP 18

The export report can be viewed at the specific location:

The final files can be accessed at the specific office 365 id: