Steps to Know How Mail Migration Wizard Works!

This is a step by step process to showcase how to perform bulk migration of Lotus Notes mailboxes to MS Office 365 or Exchange Server mailbox.

STEP 1

Launch the “SysTools Mail Migration wizard” software. The user interface of the software is as follows:

Domino


STEP 2

To connect to the Domino server, Provide the IP Adress & password for the same.

Click on the "Login" button.

Domino2

The software will start the login process:

Domino2_1
STEP 3

The mailboxes will be listed as follows:

domino3
STEP 4

Select the mailboxes that can be migrated as follows:

domino-4
STEP 5

Click on the "Next" button.

domino-5
STEP 6

Click on the "PST" radio button and click on the "OK" button.

Maintain Folder Hierarchy: Please check this folder structure in tact while the migration process is performed.

Click on "Next" button.

file1

Click on the "Mails" radio button and click on the "Apply filter(s)" radio button. Click on the "Set" button.

file1

Apply the date filter & click on "Apply" button.

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the following parameters for which the contacts are to be exported:

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Apply the date filter & click on "Apply" button.

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Apply the date filter & click on "Apply" button.

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Apply the date filter & click on "Apply" button.

file1
STEP 7

Click on the "Apply Advance Options" Click on the "Settings" button .

file2
STEP 8

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

24
STEP 9

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

Then enter the domain name for the SMTP translation with respect to the canonical name.

24

You can also upload a csv file for Email address translation containing all the email addresses for the same.

24
STEP 10

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

Then click on Apply to save all the Advanced settings


STEP 11

Split PST option is provided to split your large file according to Size. The file could be splitted into GB or MB.
You can also change the default saving location (after file conversion) by clicking on Change button

domino20
STEP 12

Click on the “Browse” button.

domino21

Navigate and select the location for the final conversion.

domino22

Click on "OK" button.


STEP 13

The location of the file will be displayed as follows:

Click on the "Export" button.

file12

The export report will start as follows.

file12
STEP 14

The process will be completed as follows:

file12

The process will be completed successfully.

file12

Click on the "Save report" button

file12

Navigate and select the file location as follows:

file12

Click on the "Save" button.


STEP 15

The export report will be saved successfully. Click on "OK" button.

file12

The Export report can be accessed as follows:

file12
STEP 16

You can view the calendar reccurence after importing the file to the Office 365 application:

file12

You can view the reccurence as follows:

Monthly: Shows the reccurences showing monthly reccurences.

Yearly: Shows the reccurences showing Yearly reccurences.

Weekly: Shows the reccurences showing Weekly reccurences.

Daily: Shows the reccurences showing Daily reccurences.

file12
STEP 6

Click on the radio button corresponding to the Office 365 button

folder1

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

folder1

Click on the "OK" button.


STEP 7

Select the "With Impersonation" radio button.

folder2

Please provide the Admin user id and password:

folder2

CLick on the "Login" button


STEP 8

Now provide the mail user id respective mailbox:

folder3
STEP 9

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the folders that are to be excluded for duplicate contacts.

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1
STEP 10

Click on the "Apply Advance Settings". Click on the settings button.

folder5


STEP 11

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention:

d-o11

Then enter the domain name for the SMTP translation with respect to the canonical name.

d-o12
STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

folder10
STEP 15

Provide the password for the IBM notes application in order to get started with the export process.

folder11
STEP 16

The export process will be completed as follows:

folder12

Click on the "

Save Report

" button.

folder12
STEP 17

Navigate and select the final location for the file:

folder12

Click on the "OK" button.

The report will be saved successfully

folder12
STEP 18

The export report can be viewed at the specific location:

folder12

The final data can be accessed as follows:

folder12
STEP 6

Click on the radio button corresponding to the Exchange button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

folder1

Select the exchange versions as follows:

folder1

Click on "OK" button.


STEP 7

Provide the SMTP Address & Password as follows:

folder2

Select the version for the exchange server.

folder2

Provide Server IP & Active Directory IP :

folder2

Note: Checkmark the checkboxes corresponding to Search within subdomains.


STEP 8

Click on the Submit button:

folder3

Provide the list of addresses to which the data is to be migrated:

folder3
STEP 9

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1
STEP 10

Click on the "Apply Advance Settings". Click on the settings button.

file2


STEP 11

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

24

Then enter the domain name for the SMTP translation with respect to the canonical name.

24
STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

folder10
STEP 15

The export process will be completed as follows:

folder12

Click on the "Save Report" button.

folder12
STEP 16

Navigate and select the final location for the file:

folder12

Click on the "OK" button.

The report will be saved successfully

folder12
STEP 17

The export report can be viewed at the specific location:

folder12

The final data can be accessed as follows:

folder12
STEP 6

Now, click on the “Add Folder” button to add multiple NSF files in a folder to the system.

file1
STEP 7

Browse and select the specific folder that is to be added to the software and click on the “OK” button.

file2
STEP 8

The files will be listed as follows:

Click on the "Next" button.

file4


STEP 9

Click on the "PST" radio button and click on the "OK" button.

Maintain Folder Hierarchy: Please check this folder structure in tact while the migration process is performed.

Click on "Next" button.

file1

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the folders:

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1
STEP 10

Click on the "Apply Advance Options" Click on the "Settings" button .

file2
STEP 11

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

24
STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

24

Then enter the domain name for the SMTP translation with respect to the canonical name.

24
STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

Then click on Apply to save all the Advanced settings


STEP 14

Split PST option is provided to split your large file according to Size. The file could be splitted into GB or MB.
You can also change the default saving location (after file conversion) by clicking on Change button

file8
STEP 15

Click on the “Browse” button.

file9

Navigate and select the location for the final conversion.

file10

Click on "OK" button.


STEP 16

The location of the file will be displayed as follows:

Click on the "Export" button.

file11

The export report will start as follows.

file12
STEP 17

The process will be completed as follows:

file12

Click on the "Save report" button

file12

Navigate and select the file location as follows:

file12

Click on the "Save" button.


STEP 18

The export report will be saved successfully

file12

The Export report can be accessed at the specific location.

file12

The final exported files can be viewed at the specific location.

file12
STEP 9

Click on the radio button corresponding to the Office 365 button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

folder1

Click on the "OK" button.


STEP 10

Select the "With Impersonation" radio button.

folder2

Please provide the Admin user id and password:

folder2

CLick on the "Login" button


STEP 11

Now provide the mail user id respective mailbox:

folder3
STEP 12

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the folder that are to be excluded while transferring contacts:

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter as follows:

file1
STEP 13

Click on the "Apply Advance Settings". Click on the settings button.

folder5


STEP 14

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 15

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention:

d-o11

Then enter the domain name for the SMTP translation with respect to the canonical name.

d-o12
STEP 16

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 17

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

folder10
STEP 18

Provide the password for the IBM notes application in order to get started with the export process.

folder11
STEP 19

The export process will be completed as follows:

folder12

Click on the "Save Report" button.

folder12
STEP 20

Navigate and select the final location for the file:

folder12

Click on the "OK" button.

The report will be saved successfully

folder12
STEP 21

The export report can be viewed at the specific location:

folder12

The final files can be accessed as follows:

folder12
STEP 9

Click on the radio button corresponding to the Exchange button

Maintain folder hierarchy: Checkmark the box in order to maintain the folder hierarchy for the export process.

folder1

Select the exchange versions as follows:

folder1

Click on "OK" button.


STEP 10

Provide the SMTP Address & Password as follows:

folder2

Select the version for the exchange server.

Provide Server IP & Active Directory IP :

Note: Checkmark the checkboxes corresponding to Search within subdomains.

folder2
STEP 11

Click on the Submit button:

folder3

Provide the list of addresses to which the data is to be migrated:

folder3
STEP 12

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1
STEP 13

Click on the "Apply Advance Settings". Click on the settings button.

file2


STEP 14

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 15

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

24

Then enter the domain name for the SMTP translation with respect to the canonical name.

24
STEP 16

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 17

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

folder10
STEP 18

The export process will be completed as follows:

folder12

Click on the "Save Report" button.

folder12
STEP 19

Navigate and select the final location for the file:

folder12

Click on the "Save" button.

The report will be saved successfully

folder12
STEP 20

The export report can be viewed at the specific location:

folder12

The final files can be accessed as follows:

folder12
STEP 1

Launch the “SysTools Mail Migration Wizard” software. The user interface of the software is as follows:

Add MBOX file


STEP 2

Select the files for that are to be added to the software

browse-files


STEP 3

Navigate the files from the location as follows:

Add MBOX file


STEP 4

Added file will be displayed as follows:

Add MBOX file

Click on "Next" button.


STEP 5

On the next menu click on the "Office 365" radio button:

Add MBOX file


STEP 6

Click on the "With Impersonation" radio button.

o2
STEP 7

Provide the Office 365 Admin ID & the respective password for the Office 365 account.

file2

Click on the "Login" button.


STEP 8

The Account credentials will be validated as follows:

Now, Provide the Office 365 mailbox. Also, It will be validated at the same time.

file4


STEP 9

Once the file is validated, Now select the categories for export process:

file5

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the categories for the duplicate contacts,click on apply button

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1
STEP 10

Click on the "Apply Advanced settings". Click on the "Settings" button.

file6
STEP 11

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

24

Then enter the domain name for the SMTP translation with respect to the canonical name.

24
STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

folder10
STEP 15

The process will be completed as follows:

folder11
STEP 16

Click on the "Save Report" button.

folder12
STEP 17

Navigate and select the final location for the file:

folder12

Click on the "OK" button.

The report will be saved successfully

folder12
STEP 18

The export report can be viewed at the specific location:

folder12

The final files can be accessed at the specific office 365 id:

folder12
STEP 6

Click on the "Without Impersonation" radio button.

file1
STEP 7

Provide the Office 365 Admin ID & the respective password for the Office 365 account.

file2
STEP 8

The Office 365 id will be validated.

file2
STEP 9

Once the file is validated, Now select the categories for export process:

file5

Click on the "Mails" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Contact" radio button and click on th "Exclude Duplicate Contact" radio button. Click on the "Set" button.

file1

Select the contact details:

file1

Click on the "Calendars" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Tasks" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1

Click on the "Journal" radio button and click on th "Apply filter(s)" radio button. Click on the "Set" button.

file1

Provide the date filter:

file1
STEP 10

Click on the "Apply Advanced settings". Click on the "Settings" button.

file6
STEP 11

Now choose the Advanced Settings for successful Lotus Notes migration.
HTML Formatting - This option lets you maintain all HTML formatting of emails during the process of its conversion.
Internet Header – This option maintain the sent or received email header.
Remove Encryption - This option let you remove the encryption of mails
All Documents – Allow all document view mail items to be migrated into PST.
Doclink – Allow to maintain Doclink of mails.

folder6
STEP 12

To convert the canonical name, that you have defined in Lotus Notes, into the Office 365 SMTP format, then select the required naming convention

24

Then enter the domain name for the SMTP translation with respect to the canonical name.

24
STEP 13

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6

You can also map the Lotus Notes default generated folder with your Office 365 default folder name.

file6
STEP 14

Now, Click on “Export” button to start the export process.

folder9

The export process will start as follows:

wimper17
STEP 15

The export process will be completed as follows:

wimper20
STEP 16

Click on the "Save Report" button.

wimper21
STEP 17

Navigate and select the final location for the file:

wimper22

Click on the "OK" button.

The report will be saved successfully

wimper23
STEP 18

The export report can be viewed at the specific location:

wimper24

The final files can be accessed at the specific office 365 id:

wimper25