Office 365 Export Software Guide

Perform Migration from one Office 365 mailbox to PST, EML, MSG with Admin account and Without Admin account.

Application Pre-Requisites

  • MS Outlook 2016/2013/2010/2007 is necessary to Export Office 365 data into PST.
  • Microsoft Azure Active directory module for Windows Power shell.
  • Microsoft Online Services Assistant setup
  • Admin account must have Office 365 license assigned, you must be able to access OWA for admin.
  • Admin account of Office 365 must be impersonated for Admin Account Migration watch video
  • Login using App Password if "Multi-Factor Authentication" (MFA) is enabled / enforced OR disable Multi-Factor Authentication. Read More
STEP 1

Firstly launch the software “SysTools Office 365 Export” button, Click on the "Login" button. As shown below:

admin1
STEP 2

Now, on the next screen check mark the checkbox corresponding to the "IsAdmin" button.

admin2

Also, provide the credentials for the same & click on the "Sign in" button:

admin3
STEP 3

All the user ids under the admin id will be displayed as follows:

admin4

Select the necessary user id credentials as shown below & click on the "Next" button.


STEP 4

Select the radio button corresponding to "Microsoft Outlook(PST)" labeled text.

pst1
STEP 5

Now, Select the checkbox corresponding to the label text "Split Options for Outlook data file" to select the size after which PST file is to be split:

pst2
STEP 6

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

pst3

Provide the date filter and click on "OK"

pst4

Now, Select the "Calendars" and also select the "date filter" and click on the "Set" button.

pst5

Provide the date filter and click on "OK"

pst6

Now, Select the "Tasks" and also select the "date filter" and click on the "Set" button.

pst7

Provide the date filter and click on "OK"

pst8

Now, Select the "Contacts" checkbox to add contacts to the export process.

pst9

Now, Check mark the box corresponding to the text "Archive Mailbox" button.

pst9

User accounts must be enabled for In place archive mailbox. Learn more

The following Windows prompt box would be shown as follows:

pst9
STEP 7

Click on the "Browse" button in order to select the destination location for the software.

pst9_1

Navigate and Select the path for the final export process:

pst9_2

The destination path will be shown in the text box corresponding to the Browse button as follows:

pst9_3

Now, Click on the "Start" button.


STEP 8

The Export process will start now:

pst10


STEP 9

The process will be completed successfully:

pst11
STEP 10

Click on the "Save Report" button.

pst12

Now navigate and select the final location for the export report and click on the "Save" button.

pst14

The report will be saved successfully.

pst15
STEP 11

The Report can be accessed by navigating to the final location:

pst16

The final location can be accessed by navigating to the final location:

pst17
STEP 4

Select the radio button corresponding to "MSG" labeled text.

msg_1

STEP 5

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

msg_2

Provide the date filter and click on "OK"

msg_3

Provide the naming conventions for the export process

msg_3_1

Now, Select the checkbox corresponding to "Archive Mailbox" check box to add contacts to the export process.

pst_8

User accounts must be enabled for In place archive mailbox. Learn more

Please make sure that the account must be enabled for In place archives.

pst_8

Provide the date filter:

pst_8
STEP 6

Click on the "Browse" button in order to select the destination location for the software.

msg_10

The destination path will be shown in the text box corresponding to the Browse button as follows:

msg_11

Now, Click on the "Start" button.


STEP 7

The software will start the export process:

msg_12
STEP 8

The process will be completed successfully.

msg_13


STEP 9

Click on the "Save Report" button.

msg_14

Navigate and select the final location for the export process:

msg_15

The export report will be saved successfully.

msg_16
STEP 10

The file can be accessed as follows:

msg_17
STEP 11

You can view final converted files at the destination location, As shown below:

msg_18
STEP 4

Select the radio button corresponding to "EML" labeled text.

eml_1
STEP 5

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

eml_2

Provide the date filter and click on "OK"

eml_3

Provide the Naming Convention for the export process as follows:

eml_3_1

User accounts must be enabled for In place archive mailbox. Learn more

Now, Select the checkbox corresponding to "Archive Mailbox" check box to add contacts to the export process.

eml_3_1

Provide the date filter:

pst_8
STEP 6

Click on the "Browse" button in order to select the destination location for the software.

eml_10

The destination path will be shown in the text box corresponding to the Browse button as follows:

eml_11

Now, Click on the "Start" button.


STEP 7

The software will start the export process:

eml_12
STEP 8

The process will be completed successfully.

eml_13


STEP 9

Click on the "Save Report" button.

eml_14

Navigate and select the final location for the export process:

eml_15

The export report will be saved successfully.

eml_16
STEP 10

You can view final converted files at the destination location, As shown below:

eml_17

You can view final export report at the destination location, As shown below:

eml_18

Application Pre-Requisites

  • MS Outlook 2016/2013/2010/2007 is necessary to Export Office 365 data into PST.
  • Microsoft Azure Active directory module for Windows Power shell.
  • Microsoft Online Services Assistant setup
  • Login using App Password if "Multi-Factor Authentication" (MFA) is enabled / enforced OR disable Multi-Factor Authentication. Read More
STEP 1

Firstly launch the software “SysTools Office 365 Export” button, Click on the Login button. As shown below:

office-365
STEP 2

Provide the credentials for the office 365 user account and click on the sign in button:

Office-365-2
STEP 3

Now the software will show the folder hierarchy for the particular id that has been added to the software.

Click on the "Next" button.

office365-3
STEP 4

Select the radio button corresponding to "Microsoft Outlook(PST)" labeled text.

pst1
STEP 5

Now, Select the checkbox corresponding to the label text "Split Options for Outlook data file" to select the size after which PST file is to be split:

pst2
STEP 6

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

pst3

Provide the date filter and click on "OK"

eml3

Now, Select the "Calendars" and also select the "date filter" and click on the "Set" button.

pst_5

Provide the date filter and click on "OK"

pst_6

Now, Select the "Tasks" and also select the "date filter" and click on the "Set" button.

pst_7

Provide the date filter and click on "OK"

pst_8

Now, Select the "Contacts" check box to add contacts to the export process.

pst_8

Now, Select the checkbox corresponding to "Archive Mailbox" check box to add contacts to the export process.

pst_8

User accounts must be enabled for In place archive mailbox. Learn more

Please make sure that the account must be enabled for In place archives.

pst_8

Provide the date filter:

pst_8
STEP 7

Click on the "Browse" button in order to select the destination location for the software.

pst_9

Navigate and select the final destination for the files:

pst_9

The destination path will be shown in the text box corresponding to the Browse button as follows:

pst_10_1

Now, Click on the "Start" button.


STEP 8

The Export process will start now:

pst_11


STEP 9

The process will be completed successfully.

pst_12
STEP 10

Click on the "Save Report" button.

pst_13

Now navigate and select the final location for the export report and click on the "Save" button.

pst_14

The report will be saved successfully.

pst_15
STEP 11

The Report can be accessed by navigating to the final location:

pst_16

The final location can be accessed by navigating to the final location:

pst_17
STEP 4

Select the radio button corresponding to "MSG" labeled text.

msg_1

STEP 5

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

msg_2

Provide the date filter and click on "OK"

msg_3

Provide the naming conventions for the export process

msg_3_1

Now, Select the checkbox corresponding to "Archive Mailbox" check box to add contacts to the export process.

pst_8

User accounts must be enabled for In place archive mailbox. Learn more

Please make sure that the account must be enabled for In place archives.

pst_8

Provide the date filter:

pst_8
STEP 6

Click on the "Browse" button in order to select the destination location for the software.

msg_10

The destination path will be shown in the text box corresponding to the Browse button as follows:

msg_11

Now, Click on the "Start" button.


STEP 7

The software will start the export process:

msg_12
STEP 8

The process will be completed successfully.

msg_13


STEP 9

Click on the "Save Report" button.

msg_14

Navigate and select the final location for the export process:

msg_15

The export report will be saved successfully.

msg_16
STEP 10

The file can be accessed as follows:

msg_17
STEP 11

You can view final converted files at the destination location, As shown below:

msg_18
STEP 4

Select the radio button corresponding to "EML" labeled text.

eml_1
STEP 5

Now, Select the "Mails" and also select the "date filter" and click on the "Set" button.

eml_2

Provide the date filter and click on "OK"

eml_3

Provide the Naming Convention for the export process as follows:

eml_3_1

User accounts must be enabled for In place archive mailbox. Learn more

Now, Select the checkbox corresponding to "Archive Mailbox" check box to add contacts to the export process.

eml_3_1

Provide the date filter:

pst_8
STEP 6

Click on the "Browse" button in order to select the destination location for the software.

eml_10

The destination path will be shown in the text box corresponding to the Browse button as follows:

eml_11

Now, Click on the "Start" button.


STEP 7

The software will start the export process:

eml_12
STEP 8

The process will be completed successfully.

eml_13


STEP 9

Click on the "Save Report" button.

eml_14

Navigate and select the final location for the export process:

eml_15

The export report will be saved successfully.

eml_16
STEP 10

You can view final converted files at the destination location, As shown below:

eml_17

You can view final export report at the destination location, As shown below:

eml_18

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