Export Files into PST / EML / MSG / PDF / MBOX / HTML / CSV / vCard


Procedure to convert Outlook MAC OLM File to PST, MBOX, HTML, CSV, vCard, EML or MSG formats using Outlook MAC Exporter

STEP 1

Launch SysTools Outlook MAC Exporter from the installed location or Go to Start menu » All Programs» SysTools Outlook Mac Exporter » SysTools Outlook Mac Exporter to launch the Software.

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STEP 2

Click on Add File button to add .olm file from its location on the local machine.

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STEP 3

Now browse the respective file location by clicking on the Browse button .

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STEP 4

Browse to specify the OLM file source location & then click on Open button to add the OLM File to software.

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STEP 5

Click Add File to initiate the file scanning process.

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STEP 6

After clicking on the Add File button, software initializes OLM File Scanning process and displays progress of the process with file name, size and time stamp details.

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STEP 7

Click Yes if you want to save the scanned results as per convenience.

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STEP 8

As soon as the OLM file scanning process completes, you can "Preview" Emails in the Normal Mail View tab.

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STEP 9

The Left Panel of the software displays existing folders in Source OLM file. All PST file items can be previewed on the software interface as follows:

Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

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Hex: Display data in hexadecimal format

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Properties: Properties displays the additional information and other details of a selected emails.

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Message Header: Display Message Header file information of selected email.

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MIME: Display information in Internet standard that extends the format of a email.

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HTML: Preview selected email in HTML file format

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RTF: Preview selected email in RTF file format

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Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

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STEP 10

Export Mac Outlook OLM File

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, and Folder list in the left side of the window.

Click on Mail to view only emails.

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Click on Calendars tab to view events from all mailbox items.

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Click on Contacts tab to view the address book information in the OLM file.

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Click on Tasks tab to view all Tasks in the selected OLM file.

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Click on Notes tab to view all Notes in the selected OLM file.

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STEP 11

Click on the Export Button to migrate the all data items of OLM file together.

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Or select the Export Selected option to migrate only particular files that are selected.

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STEP 12

Export as PST Format

While the "PST" radio button is selected, Click on the "Advanced setting" button as shown below:

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STEP 13

Now, Provide the following settings:

  • Split PST: To Split all the PST files using the size that can limit the size of the PST files.
  • Date filter option: This allows the user to migrate specific data from the PST files.
  • Categories: As per which we can export the specific components of the PST file such as mails, contacts, calendars.
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    Once the settings have been specified, click on the "save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button to provide destination folder to save the resultant file/s.

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    STEP 15

    Select the location as the final destination on the next window and click on "OK".

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    STEP 16

    The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.

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    Click on "Export" button to save the previewed items in PST file format.

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    STEP 18

    The software will start the export process now.

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The following window will show the success as well as fail count as follows:

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    STEP 20

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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    STEP 23

    You can View Final PST file in the specific destination location provided by the user.

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    STEP 24

    You can Open Final PST file in Microsoft Outlook with maintained folder structure.

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    STEP 12

    Export as MSG Format

    Click on the "MSG" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    Now, You can provide various advanced settings:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.
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    Once, You have specified all the settings, Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the MSG file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source file (OLM) in the resultant MSG file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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    STEP 23

    Preview the generated MSG file in the Destination location

    The generated Folder will contain all folders(Hierarchy) as that in source file

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    STEP 24

    Open the generated MSG file in Microsoft Outlook

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    STEP 12

    Export as EML Format

    Click on the "EML" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    On the Advanced settings you can specify the settings for EML file conversion:

  • Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.
  • Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
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    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the EML file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant EML file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

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    STEP 23

    Preview the generated EML file in the Destination location

    The generated Folder will contain the Inbox (EML is only for Emails) folder as that in the source file

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    STEP 24

    Open the generated EML file in suppporting email application location

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    STEP 12

    Export as PDF Format

    Click on the "PDF" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.

    In General Settings option you will get the following settings.

    • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
    • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
    • Categories: This includes the mails, contacts, calendars, task, etc.

    You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.

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    In Page Layout option you will get the following settings.

    • Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm
    • Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.

    You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.

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    In Bates Number option you will get the following settings.

    • Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly
    • Date Stamp: You can choose the Format and its Position as per requirement.

    Once, You have specified all the settings, Click on the "Save" button.

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    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the PDF file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant PDF file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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    STEP 23

    Preview the generated PDF file in the Destination location

    The generated Folder will contain all folders (Hierarchy) as that in source file

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    STEP 24

    Open the generated PDF file in Adobe Reader

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    STEP 12

    Export as MBOX Format

    Click on the "MBOX" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    On the Advanced settings you can specify the settings for MBOX file conversion:

  • Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
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    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the MBOX file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant MBOX file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

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    STEP 23

    Preview the generated MBOX file in the Destination location

    The generated Folder will contain the Inbox (MBOX is only for Emails) folder as that in the source file

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    STEP 12

    Export as HTML Format

    Click on the "HTML" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    On the Advanced settings you can specify the settings for HTML file conversion:

    Now, You can provide various advanced settings:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.
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    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the HTML file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant HTML file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

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    STEP 23

    Preview the generated HTML file in the Destination location

    The generated Folder will contain the Inbox (HTML is only for Emails) folder as that in the source file

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    STEP 12

    Export as CSV Format

    Click on the "CSV" Radio button and click on the "Advanced Settings" button.

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    STEP 13

    On the Advanced settings you can specify the settings for CSV file conversion:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
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    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

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    STEP 14

    On the previous menu, Click on the "Browse" button.

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    STEP 15

    Now, Navigate to the required destination location folder to save the CSV file.

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    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant CSV file generated.

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 18

    The Export process will now start as follows:

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    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

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    STEP 23

    Preview the generated CSV file in the Destination location

    The generated Folder will contain the Inbox (CSV is only for Emails) folder as that in the source file

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    STEP 12

    Export as vCard Format

    Click on the "vCard" Radio button

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    STEP 13

    On the previous menu, Click on the "Browse" button.

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    STEP 14

    Now, Navigate to the required destination location folder to save the vCard file.

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    Click on the "OK" button.


    STEP 15

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

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    STEP 16

    Check "Merger Contacts into Single Vcf" option to maintain all the imported contacts into one file

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    Click on "Export" button to save the previewed items in MSG file format.

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    STEP 17

    The Export process will now start as follows:

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    STEP 18

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

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    STEP 19

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    STEP 20

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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    STEP 21

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

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    STEP 22

    Preview the generated vCard file in the Destination location

    The generated Folder will contain the Inbox (vCard is only for Emails) folder as that in the source file

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    STEP 23

    Open the generated MBOX file in suppporting email application location

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