How to Export OLM File - Check with Complete Steps


Procedure to convert Outlook MAC OLM File to PST, MBOX, HTML, CSV, vCard, Office 365, EML or MSG formats using Outlook MAC Exporter

STEP 1

Launch SysTools Outlook MAC Exporter from the installed location or Go to Start menu » All Programs» SysTools Outlook Mac Exporter » SysTools Outlook Mac Exporter to launch the Software.

launch tool


STEP 2

Click on the Add File button to add .olm file from its location on the local machine.

add olm file
STEP 3

Now, browse the respective file location by clicking on the Browse button .

browse file
STEP 4

Browse to specify the OLM file source location & then click on Open button to add the OLM file to the software.

select file

STEP 5

Click on Add File to initiate the file scanning process.

click on add file

STEP 6

After clicking on the Add File button, software initializes OLM File Scanning process and displays progress of the process with file name, size and time stamp details.

scanning files

STEP 7

Scanning process is complete. Click on Yes if you want to save the scanned results as per convenience.

scanning complete

STEP 8

As soon as the OLM file scanning process completes, you can "Preview" the data in various view modes.

preview modes

STEP 9

The Left Panel of the software displays existing folders in the source OLM file. All data items can be previewed on the software interface as follows:

Normal Mail View: Select a particular Email to get a Normal Mail View of the e-mail data at the bottom pane.

normal mail view

Hex: Display data in hexadecimal format

hex view

Properties: Properties displays the additional information and other details of a selected emails.

properties view

Message Header: Display Message Header file information of selected email.

message header

MIME: Display information in Internet standard that extends the format of a email.

mime view

HTML: Preview selected email in HTML file format

html view

Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection.

attachment view

STEP 10

Export Mac Outlook OLM File

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, and Folder list in the left side of the window.

Simply click on any of the category options and view its data.

view categories


STEP 11

Click on the Export button to migrate all the data items of OLM files.

export files

Or select the Export Selected option to migrate only particular files that are selected.

export selected






STEP 12

Export as PST Format

While the "PST" radio button is selected, Click on the "Advanced settings" button as shown below:

pst format

STEP 13

Now, Provide the following settings:

  • Split PST: To Split all the PST files using the size that can limit the size of the PST files.
  • Date filter option: This allows the user to migrate specific data from the PST files.
  • Categories: As per which we can export the specific components of the PST file such as mails, contacts, calendars, tasks, notes.
  • pst settings options


    Once the settings have been specified, click on the "save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

    settings saved

    STEP 14

    On the previous menu, Click on the "Browse" button to provide destination folder to save the resultant file(s).

    browse location

    STEP 15

    Select the location as the final destination on the next window and click on "OK".

    select folder

    STEP 16

    The Path of the file selected will be displayed in the corresponding text box to the "Browse" button.

    give location

    STEP 17

    Check "Maintain Folder Hierarchy" option to have same order of folders (with same name) as in source file in the resultant PST file generated.

    Select the "Ignore System Folders" option to prevent unnecessary folders and files to get migrated.

    folder hierarchy


    Click on "Export" button to save the items in PST file format.

    export files

    STEP 18

    The software will start the export process now.

    export in process

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The following window will show the success as well as fail count as follows:

    export report

    STEP 20

    Click on the "Save" button to Save Export Report in the CSV file format.

    save report

    STEP 21

    Now, specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    report saved

    STEP 22

    Now, you can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    view report

    STEP 23

    You can View Final PST file in the specific destination location provided by the user.

    pst files list

    STEP 24

    You can Open Final PST file in Microsoft Outlook with maintained folder structure.

    pst result


    STEP 12

    Export as MSG Format

    Click on the "MSG" Radio button and click on the "Advanced Settings" button.

    msg format

    STEP 13

    Now, You can provide various advanced settings:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.
  • msg settings


    Once, You have specified all the settings, Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

    settings saved

    STEP 14

    On the previous menu, Click on the "Browse" button.

    give destination

    STEP 15

    Now, Navigate to the required destination location folder to save the MSG file.

    pick folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    give msg path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source file (OLM) in the resultant MSG file generated.

    Tick the box against 'Ignore System Folders' to avoid unnecessary files from getting added.

    folder structure


    Click on "Export" button to save the previewed items in MSG file format.

    export data

    STEP 18

    The Export process will now start as follows:

    in process

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    report list

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    save the report

    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    export report stored

    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    preview the report

    STEP 23

    Preview the generated MSG file in the Destination location

    The generated Folder will contain all folders(Hierarchy) as that in source file

    msg file list

    STEP 24

    Open the generated MSG file in Microsoft Outlook

    preview msg file

    STEP 12

    Export as EML Format

    Click on the "EML" Radio button and click on the "Advanced Settings" button.

    eml format

    STEP 13

    On the Advanced settings you can specify the settings for EML file conversion:

  • Naming Convention: This refers to the naming scenario such as subject, subject + date, etc.
  • Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
  • save eml settings

    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

    settings saved

    STEP 14

    On the previous menu, Click on the "Browse" button.

    provide destination

    STEP 15

    Now, Navigate to the required destination location folder to save the EML file.

    select the folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    eml file path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant EML file generated.

    Click on the 'Ignore System Folders' option to prevent unrequired files from loading.

    eml folder structure


    Click on "Export" button to save the previewed items in MSG file format.

    eml export

    STEP 18

    The Export process will now start as follows:

    eml export in process

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    process completed

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    report list

    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    save the export report


    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    saved the report

    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

    preview the reprort list

    STEP 23

    Preview the generated EML file in the Destination location

    The generated Folder will contain the Inbox (EML is only for Emails) folder as that in the source file

    list of eml files

    STEP 24

    Open the generated EML file in suppporting email application location

    eml result

    STEP 12

    Export as PDF Format

    Click on the "PDF" Radio button and click on the "Advanced Settings" button.

    pdf format

    STEP 13

    On the Advanced settings you can specify the settings for PDF file conversion, the software gives 3 different tabs for arranging your PDF file efficiently.

    In General Settings option you will get the following settings.

    • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
    • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
    • Categories: This includes the mails, contacts, calendars, task, etc.

    You can check the option: Include Internet Message Header to add header information of each email message in the resultant PDF file created.

    general settings


    In Page Layout option you will get the following settings.

    • Margin: It provides option to set Top, Bottom, Right, Left margin of each page with a minimum of 2.0mm to maximum of 10.0mm
    • Paper layout: In Paper layout settings, you can choose Paper Orientation and Page size.

    You can choose Landscape or Portrait in Page Orientation and A3, A4, Letter for Page size as per requirement.

    page layout


    In Bates Number option you will get the following settings.

    • Bates Number Format: You can set Start Number, its Increment by value and its Position accordingly
    • Date Stamp: You can choose the Format and its Position as per requirement.

    Once, You have specified all the settings, Click on the "Save" button.

    bates number


    Click OK when a pop-up message: Settings saved successfully' appears.

    pdf settings saved

    STEP 14

    On the previous menu, Click on the "Browse" button.

    browse destination

    STEP 15

    Now, Navigate to the required destination location folder to save the PDF file.

    choose folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

    pdf file path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant PDF file generated. Check "Ignore System Folders" to avoid converting unnecessary system files.

    Then, click on the 'Export' option to proceed further.

    export pdf file


    STEP 18

    The Export process will now start as follows:

    processing files

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    report

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    save report file

    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    saved the report

    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    report preview

    STEP 23

    Preview the generated PDF file in the Destination location

    The generated Folder will contain all folders (Hierarchy) as that in source file

    files list

    STEP 24

    Open the generated PDF file in Adobe Reader

    preview pdf result

    STEP 12

    Export as MBOX Format

    Click on the "MBOX" Radio button and click on the "Advanced Settings" button.

    mbox format

    STEP 13

    On the Advanced settings you can specify the settings for MBOX file conversion:

  • Date Filter Option: This refers to specifying the from date and to date to perform customized export for the files.
  • mbox settings

    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

    mbox settings saved

    STEP 14

    On the previous menu, Click on the "Browse" button.

    give mbox location

    STEP 15

    Now, navigate to the destination where you have stored your OLM files.

    choose the folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    mbox path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant MBOX file generated.

    Check the box saying 'Ignore System Folders' to prevent loading of folders not required by you.

    mbox folder hierarchy


    Click on "Export" button to save the previewed items in MSG file format.

    export mbox files

    STEP 18

    The Export process will now start as follows:

    processing the files

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    completed the process

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    mbox report

    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    save mbox report


    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    mbox report saved

    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

    mbox report preview

    STEP 23

    Preview the generated MBOX file in the Destination location

    The generated Folder will contain the Inbox (MBOX is only for Emails) folder as that in the source file

    mbox files list

    STEP 12

    Export as HTML Format

    Click on the "HTML" Radio button and click on the "Advanced Settings" button.

    html format

    STEP 13

    On the Advanced settings you can specify the settings for HTML file conversion:

    Now, You can provide various advanced settings:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • Date filter option: You can provide the from date and to date interval in order to perform the selective export.
  • Categories: This includes the mails, contacts, calendars, task, etc.
  • html settings

    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: Settings saved successfully' appears.

    saved html settings

    STEP 14

    On the previous menu, Click on the "Browse" button.

    give the location

    STEP 15

    Now, navigate to the required destination location to pick the file.

    pick the folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    provide path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant HTML file generated.

    Tick the box against 'Ignore System Folders' to avoid loading files that are not required.

    file hierarchy


    Click on "Export" button to save the resultant file.

    export html files

    STEP 18

    The Export process will now start as follows:

    html files in process

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    conversion process complete

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    html report list

    STEP 21

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    save html report


    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    html report saved

    STEP 22

    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the list of the HTML files created.

    html files list

    STEP 23

    Preview the generated HTML file in the Destination location

    The generated Folder will contain the Inbox (HTML is only for Emails) folder as that in the source file

    html result

    STEP 12

    Export as CSV Format

    Click on the "CSV" Radio button and click on the "Advanced Settings" button.

    csv format

    STEP 13

    On the Advanced settings you can specify the settings for CSV file conversion:

  • Naming Convention: You can select the naming convention for the final converted files such as subject, subject + date, etc.
  • CSV2csv settings

    Once the settings are specified. Click on the "Save" button.

    Click OK when a pop-up message: 'Settings saved successfully' appears.

    saved the settings

    STEP 14

    On the previous menu, Click on the "Browse" button.

    location of csv file

    STEP 15

    Now, Navigate to the required destination location folder to save the CSV file.

    pick a folder


    Click on the "OK" button.


    STEP 16

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    csv file path

    STEP 17

    Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source OLM file in the resultant CSV file generated.

    You can also choose to Ignore System Folders to avoid loading unwanted folders.

    csv hierarchy


    Click on "Export" button to save the previewed items in MSG file format.

    csv export

    STEP 18

    The Export process will now start as follows:

    csv export process

    STEP 19

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    The Export Report will be generated showing the details of Export process.

    export process complete

    STEP 20

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    csv file report

    STEP 21

    Now, specify the location where the CSV file can be saved. And click on the "Save" button.

    save csv export report


    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    saved the report

    STEP 22

    Now, you can preview the Export Report of the whole process in the CSV file from the proposed destination location.

    Here, you can see the Original File Path and Relocated File Path Details during Export process from the CSV file Created.

    csv file list

    STEP 23

    Preview the generated CSV file in the destination location

    The generated folder is stores in rows and columns as shown below.

    csv result preview

    STEP 12

    Export as vCard Format

    Click on the "vCard" Radio button

    vcard format

    STEP 13

    On the previous menu, Click on the "Browse" button.

    browse vcard files

    STEP 14

    Now, Navigate to the required destination location folder to save the vCard file.

    select the folder


    Click on the "OK" button.


    STEP 15

    The address location (path) of the selected destination folder will be displayed in the corresponding textbox of "Browse" button.

    vcard file path

    STEP 16

    Tick the'Maintain Folder Hierarchy' option to maintain the entire structure of your files.

    Check "Merger Contacts in to single vCard" option to maintain all the imported contacts into one file

    You can also choose to Ignore System Folders to prevent unwanted files from loading.

    pst2


    Click on the "Export" button to begin the export process.

    vcard export to vcard

    STEP 17

    The Export process will now start as follows:

    vcard export in process

    STEP 18

    Once the export process is complete, Then the following message would be prompted. Click on "OK".

    vcard process complete

    STEP 19

    The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

    vcard export report

    STEP 20

    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

    save vcard report


    The following prompt will be generated as follows as the report is saved successfully. Press OK.

    saved vcard report

    STEP 21

    Preview the generated vCard file in the Destination location

    The generated Folder will contain the Inbox (vCard is only for Contacts) folder as that in the source file

    vcard file list

    STEP 22

    Here, you can preview the entire details of the contact.

    vcard preview

    STEP 12

    Export to Microsoft Office 365

    Click on the "Office 365" Radio button.

    office 365

    STEP 13

    SysTools Outlook Mac Exporter provides multiple options to migrate files to Office 365. This features is extremely useful in moving large amount of data like in organizations.

    Enter Destination Mailbox with Impersonation

    Here, you can Apply Impersonation to give the permission to any one account to migrate the data to other mailboxes of the same domain without needing their passwords.

    Click on "Enter Destination Mailbox" from the export option. Then, select "Advanced Settings".

    o365 settings

    Now, provide the ID along with its password that you impersonated. The details you enter will be validated.

    user impersonation

    From the left menu, click on 'General Settings' and apply the filters as required. Once done, click on the save button to successfully update your settings.

    general settings

    You will be taken back to this window where you have to select the Next button.

    click on next

    Under the "Office 365 Account Name" column, enter your destination mailbox. This will validate this account and then you have to click on "Export".

    Note: Make sure you have assigned licence to the respective destination mailboxes.

    Now, skip to Step 14 to proceed further.

    account validate

    Enter Destination Mailbox without Impersonation

    Here, you will have to enter the password of all the destination mailboxes.

    Click on "Enter Destination Mailbox" from the export option and click on 'Next'.

    without impersonation

    Now, enter the destination mailbox and the account password. The tool will now validate your account. Then, click on the 'Export' button.

    Skip to Step 14 to proceed further.

    validate account

    Provide Destination via CSV

    This software provides you an option to migrate the data using a CSV file. This file shall contain: File Path, Source Mailbox Name, Destination Mailbox Name, Password.

    csv impersonation data

    Select the option "Provide destination Office 365 Account from CSV".

    csv impersonation

    Click on the browse button to pick the CSV file containing the destination mailboxes.

    pick csv file

    The path of the file will be displayed.

    Choose to maintain the folder hierarchcy by checking the box next to it.

    Check the box next to "Ignore System Folders" to avoid loading unnecessary folders from your system.

    Click on the Next button.

    select the csv file

    In the next screen, give the destination mailbox and its password. The details will be validated by the software. After that, click on "Export".

    select the csv file

    STEP 14

    The migration process will begin.

    office365 export process



    STEP 15

    You will receive a dialogue box displaying the process is complete. Click on OK.

    migration process complete

    STEP 16

    After the completion of the process, it will display an export report showing the success and failure count. You can save this data for future purposes by clicking on Save.

    o365 report



    STEP 17

    Give a name to this report and click on the Save option.

    save o365 report

    STEP 18

    You will receive a message saying the report has been saved. Select OK.

    pst2

    STEP 19

    Go to the location where you saved your report. You can now view its data.

    pst2

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