Know How SysTools Outlook.com Backup for Windows Works

Step by Step Procedure to Operate Outlook.live.com Backup Tool on Windows Platform

Application Pre-Requisites

  • MS Outlook installation is necessary to perform Outlook.com Backup into PST
  • two step verification Read More

Outlook.com Backup for Windows

STEP 1

Go to the start menu click on All Programs » SysTools Outlook.com Backup v3.0.

Once the software is launched, Click on Login button to proceed to Outlook.com Sign in page.

start

Provide the credentials for the Outlook.com account as shown below:

login

Click on "Sign in" Button.

signin


STEP 2

Check the email folders of the mailbox to download the data to local hard drive.

login

Once the emails folder selection is completed, click on Next button.


STEP 3

On the next menu select the file format in which the backup would be created. The Following options are available:

  • Export as PST
  • Export as EML
  • Export as MSG

3


STEP 4

Select the radio button corresponding to "EML" labeled text.

eml1


STEP 5

Select File Naming Convention option and choose a format to download the email data in your desired manner.

By default the File naming is set to Subject

eml2


STEP 6

For selective emails data backup, check for the Date Filter option. Then click on Set button.

eml3

Select a date for Calendar fields beside "From" and "To" texts. After the Date filter is set, Click on OK button.

eml3-1


STEP 7

Click on Browse button and select a location on the system drive to save the Outlook.com backup file.

eml4


STEP 8

Click on Start button to begin the download process.

eml6

Click on Previous button to go back and select the emails folders.

STEP 9

The software will now start the process.

eml8

Click on Pause option to discontinue the backup process. Then, select the Resume option to restore the ongoing Live mail backup. Top stop the process, select the Close option.


STEP 10

Once the process is completed, it will pop-up a message as shown below:

eml9


STEP 11

There is an option to save the export report. Click on the Save Export Report option to save the report documentation in the backup file location

eml10


STEP 12

You can view EML File with application like Thunderbird

eml11


STEP 4

Select the radio button corresponding to "PST" labeled text.

pst1
STEP 5

Enable the checkbox for Split Outlook Data File After option

pst2

Use the Pull-down option to set the size to split the PST file. In addition, set the data range in MB or GB

pst2


STEP 6

Select the mailbox Items from the Select Category section to download Outlook.com account data. You can deselect Mails, Contacts, Calendars, and tasks as required.

pst3


STEP 7

There is option provided for Advance Filtering Live Mail data. Hit on the Checkbox to Enable the Date Filter option for Mails, Calendars, and Tasks.

pst4

After enabling the Date filter option, click on Set button for each to define a date range to fiter the mailbox items.

pst4-1


STEP 8

Click on Browse button and select a location on the hard drive to save the Outlook data file on the location.

pst5


STEP 9

Click on "Start" Button.

pst6


STEP 10

The software will now start the process and show the status of Emails, Calendars, Contacts, Tasks downloaded count as shown below:

pst7

Click on Pause option to discontinue the backup process. Then, select the Resume option to restore the ongoing Live mail backup. Top stop the process, select the Close option.


STEP 11

Once the process is completed, it will pop-up a message as shown below:

pst8
STEP 12

There is an option to save the export report. Click on the Save Export Report option to save the report documentation in the backup file location

pst9


STEP 13

Now, Import the PST file into Outlook to View emails as shown below:

pst10


STEP 4

Select the radio button corresponding to "MSG" labeled text.

msg1


STEP 5

Select File Naming Convention option and choose a format to download the email data in your desired manner.

By default the File naming is set to Subject

msg2


STEP 6

For selective emails data backup, check for the Date Filter option. Then click on Set button.

msg3

Select a date for Calendar fields beside "From" and "To" texts. After the Date filter is set, Click on OK button.

msg3-1


STEP 7

Click on Browse button and select a location on the system drive to save the Outlook.com backup file.

msg4
STEP 8

Click on Start button to begin the download process.

msg5

Click on Previous button to go back and select the emails folders.


STEP 9

The software will now start the process.

msg6

Click on Pause option to discontinue the backup process. Then, select the Resume option to restore the ongoing Live mail backup. Top stop the process, select the Close option.


STEP 10

Once the process is completed, it will pop-up a message as shown below:

msg7


STEP 11

There is an option to save the export report. Click on the Save Export Report option to save the report documentation in the backup file location

msg8


STEP 12

Double Click to view MSG File with MS Outlook on your system

msg9

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