How to Export Gmail Contacts to Outlook? Top Ways

Moving your crucial contact list from Gmail or Google account is complex and can lead to data & formatting loss. As a certified data specialist, I will explain my hands-on tested ways to export Gmail contacts to Outlook. I will provide you with detailed step-by-step instructions to import Google contacts to Outlook with ease.

Gmail is a free email service provided by Google. It has one of the simplest and easiest-to-use interfaces with powerful features. It also allows integration with other Google services, like Google Drive, Google Contacts, etc.

On the other hand, Outlook is also an email service provided by Microsoft. It is one of the most professional email services that offers highly advanced features and also allows one to manage multiple email services on a single platform.

There are many people who want to copy their Google contacts to the Outlook environment, for several reasons that I have mentioned below.

Why Export Gmail Contacts to Outlook?

Are you are wondering why there is a need to move Gmail contacts to Outlook? Here we have listed some of the most common reasons to import Gmail contacts to Outlook according to the users and experts.

• Many people export their Contacts from Google to Outlook because of their work communication. Having all your contact information in one place helps you to manage your communication effectively.
• Sometimes users want to import Google contacts to Outlook when they are switching their account. That way they won’t lose important customer or colleague contact information.
• Outlook has better features than Gmail. This includes contact categories, detailed fields, notes, tags, and integration with the calendar. You can take advantage of these amazing functions by simply migrating them.
• By importing your Gmail contacts to Outlook, users can sync to other devices wherever your account is connected.
• In Outlook, you have an offline contact option that allows you to access email addresses and phone numbers immediately when there is no internet connection.
• For backup and safety, exporting Gmail contacts to Outlook is great for the users.

So, you now understand why people are moving their Gmail contacts to the Outlook account. So, let’s go through the methods to add Gmail contacts into an Outlook account.

Manually Move Google Contacts to Outlook – With CSV File

To export Gmail contacts to Outlook, you can simply export contacts from Gmail in CSV format and then import them to Outlook. However, this is not a reliable way to import Google contacts to Outlook. For an easy and effective way to easily add Google contacts to Outlook, you can use the dedicated solution provided by SysTools.

Therefore, for easy understanding of the manual way, I am splitting the methods into two stages. First we will export contacts from Gmail and then import them to Outlook.

Step 1: Export Contacts from Gmail

1. First, log in to your Google account by entering your email ID and password.
2. Now, open Mail and then click on the down arrow beside Mail and expand it.
3. Select Contacts and then click on More and select the Export option.
   
4. After that, in the next window, select All contacts and Outlook CSV format options.
5. Which contacts do you want to export? Option: Select All contacts.
6. Which export format? Option: Select Outlook CSV format.
7. Finally, click the Export button and if prompted, choose to save as and browse to select the destination location.
   

Once you are done exporting contacts from your Gmail account, start importing them into Outlook by following the next step.

Step 2: Import Google Contacts to Outlook

1. First, open Outlook on your system.
2. Now, click on File and then click on Open and Export > Import/ Export.
3. The Import/Export wizard will open. Select the Import from another program or file option, and then you have to click on the Next button.
4. Choose Comma-Separated Values as the file type and then click on the Next button.
5. Now, browse and select the CSV contacts file that you exported in Step 1.
6. Choose the action to take with duplicate contacts and then click on the Next button.
7. After that, the Select a Destination folder option will appear. Select the Contacts folder and then click on the Next button.
   
8. Click on the Finish button. All your Google Contacts will be moved to Outlook.

Note: This method can pose several challenges, like you may miss some of the important contacts, requires technical steps and can consume a lot of time.

Professional Solution 1: Best Tool to Export Gmail Contacts to Outlook

If you need a fast, secure and reliable solution to easily import Gmail contacts to Outlook then try the certified Gmail Backup Software by SysTools. It provides the most efficient way to copy Gmail contacts to Outlook easily without missing any important contact. The tool is made for Gmail data only, like emails, contact lists, calendar events, documents, etc., to be exported into a format compatible with Outlook without losing any fields, images, labels or formatting.

The software eliminates having to manually import and export data from your Gmail account to Outlook using a CSV. With this software, you will never have to deal with manually extracting your Gmail contacts and converting them into Outlook-compatible formats!

Note: The software works only for the free Gmail account. So if you have a free Gmail account, login to this software and start importing Gmail contacts to Outlook with ease. However, if you have a paid business Google account, then use the software mentioned below.

Professional Solution 2: Move Business Google Contacts to Outlook Safely

If you have professional Google contacts that you want to move to your Outlook account, then you can use the SysTools Google Workspace Backup & Restore Tool. It is the most reliable software that allows users to easily import Google contacts to Outlook without any issues. With this software, you can directly migrate your contacts, calendars, email, or documents into your Outlook environment. The tool is available for Windows and Mac Operating systems. Follow these steps to transfer Google Contacts to Outlook.

How to Import Contacts from Google to Outlook Easily? Step-by-Step

1. First, download the software on your machine to quickly export Gmail contacts to Outlook.
   
2. Select G Suite as the source and Outlook as the destination.
   
3. Click on Contacts from the Workload section. Apply a data filter to move selected data.
   
4. Then, enter your G Suite Admin Email, Application ID, and Certificate File. Press Validate.
   
5. Provide the Backup Folder Path & File Size of Outlook.
   
6. Add User Accounts using the Fetch Users or Import Users option.
   
7. Lastly, click on the Start Migration button.
   

Related Article: Import Contacts from Excel Sheet to Outlook

Conclusion

Here we are. After conducting an in-depth research, I have provided different ways to export Gmail contacts to Outlook. Whether you are switching your email service or moving personal contacts to a professional Outlook account, just follow the above mentioned solution and easily get all your Gmail contacts to Outlook. I have mentioned manual methods that may pose several challenges. However, to overcome the challenges of manual methods and import Google contacts to Outlook with ease, use the professional’s recommended solution. If you are having a problem exporting your contacts. You can contact our support team without hesitation.

FAQs: Google Contacts to Outlook

Q 1. Can Outlook use my Gmail Contacts?
Yes, you can access your Gmail contacts in Outlook by importing them into the software. To do this, you have to export your contacts in a CSV file and then import it into Microsoft Outlook.

Q 2. How can I sync contacts between Outlook and Gmail?
To sync your contacts by simply use a CSV file to save your contacts and import them to Outlook.

Q 3. How do I sync Outlook and Gmail automatically?
Use Google Workspace Sync for Microsoft Outlook to sync your Outlook and Gmail accounts.

Q 4. How to Fix import Gmail contacts to Outlook translation error?

You can fix “import Gmail contacts to Outlook translation error” by exporting the contacts in Outlook CSV format and again saving them in Excel to remove the formatting. However to safely export Gmail contacts to Outlook without facing formatting errors, use the advanced tool by SysTools.