Comparison Between G Suite and Dropbox
Nowadays, you will find several cloud-based platforms to help you store, share, and offer collaborative features. Among them, Google Workspace is a strong contender for the business. But in recent years, the Dropbox business has also become popular. In this article, I am going to explain Google Workspace vs Dropbox and help you understand which one is better according to your needs.
Formerly known as G Suite, a productivity suite that runs on the cloud platform. It is a Google-developed program where you will get the core tools like Gmail, Google Drive, Docs, Sheets, Slides, etc. The suite provides you with many advanced collaboration tools like real-time collaboration, file sharing, and many more. Hence, Google Workspace is a great suite to improve business communication. Other than this, many organizations use the Dropbox program as well.
Know About Dropbox
Unlike Google Workspace, Dropbox is a file hosting and cloud storage program. Developed by the same name, Dropbox, Inc., an American company in 2007. The purpose of Dropbox is to provide a platform where multiple users can store their files, access them, and share them online. You can understand in this way that it is a digital box where you can save all your documents, photos, and other data. and also share the data with other colleagues or friends.
You can use the program for free or by purchasing it. The paid version provides you with additional features, so it is suitable for business operations. So, Dropbox is suitable for those users who want to store their files, share them with simple collaboration features. It is totally different than the G Suite, which provides you with productivity applications.
Google Workspace VS Dropbox – Detailed Comparison
To understand more in detail, I will compare their major features one by one.
- Storage Limits
- Collaboration Features
- Security Measures
- Integration
- Easy to Use
Feature 1: Storage Limits
I am going to start by comparing the storage capacity of the G Suite and Dropbox. Both programs provide you with flexible plans for individuals and businesses.
Google Workspace
In all the G Suite subscriptions, you will get all core applications with cloud storage. Also, its storage is tied to Google Drive, which is integrated with other Google apps.
- Business Starter: 30 GB cloud storage per user
- Business Standard: 2 TB cloud storage per user
- Business Plus: 5 TB cloud storage per user
- Enterprise: Provide you with customized storage space as per the organization’s needs
Dropbox
Compared to G Suite, it gives you high storage limits. As its focus is only on cloud storage and file sharing.
- Dropbox Basic (Free): 2 GB storage
- Dropbox Plus: 2TB storage for individuals
- Dropbox Family: 2TB shared to up to 6 users
- Dropbox Professional: 3 TB for individuals with advanced features
- Dropbox Standard (Team): 5 TB shared storage
- Dropbox Advanced (Team): You will get as much as your team needs
Feature 2: Collaboration Features
In case of collaboration, you will have different features in both G Suite and Dropbox for efficient teamwork.
Google Workspace
In this, you will get a real-time collaboration applicable to all Google Docs, Sheets, and Slides. This function allows multiple users to work on the same file at the same time. When this is applied, you can visibly see when someone is editing, and you can also track or retain any changes by going through version history. Other than it offers you.
- Offer Google Meet for video calls and share your screen.
- You can also make smart suggestions and comments in the documents.
- Easily sync the calendar and Gmail to keep the teams organized.
Dropbox
Here, you will get collaboration in more file sharing and version management. It has a Dropbox Paper, a lightweight collaboration workspace for notes, task lists, and brainstorming. Other than it also provides.
- Share Files with permissions like view only, edit, or comment.
- Provide version history and recovery to keep track of changes.
- Easily integrated third-party productivity apps: Microsoft Office, Slack, Zoom, and even Google Workspace.
Feature 3: Security Measures
When choosing the programs, security features are the most critical aspect. For this, you can decide which one will be more secure to use.
Google Workspace
In G Suite, you will get enterprise-level security. Here, you have centralized control over every user activity within the Google Workspace environment. Below are the measures it provides.
- It includes industry-standard compliance like GDPR, HIPAA, and an ISO certificate.
- It applies TLS encryption in both transit and at rest.
- Enable Two-Factor Authentication to add an extra layer os protection.
- From the admin G Suite account, you can manage access, enforce security rules, and track user activity.
- AI-Powered Threat Detection protects you from phishing spam and suspicious login attempts.
Dropbox
For securing the file sharing and storage in Dropbox. It offers strong sharing controls and compliance. Also, provide granular control to the user as well.
- When files are at rest, they use 256-bit AES encryption, and in transit, SSL/TLS.
- Two-factor authentication is also used to prevent any unauthorized access.
- Users have control over who can view, edit, or download the files.
- If the device is stolen or lost, the user can delete their Dropbox data from that device.
- Provide compliance with GDPR, HIPAA, SOC 2, and other regulations.
Feature 4: Integration
Integration is also a way for Google Workspace VS Dropbox. This factor determines how well the programs integrate with other tools. Both support Third-party apps, but the purpose and environment differ.
G Suite
In this suite, you will get all the required productivity apps like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar. All are connected with others, which is considered an all-in-one solution.
- Users can sync G Suite with native tools like Google Analytics, Google Ads, and YouTube.
- You can add a third-party add-on from the Google Workspace Marketplace.
- Because it is a cloud platform, it easily runs on Windows, Mac OS, Android, and iOS.
- By connecting it to Microsoft Office, you can directly open and edit Word, Excel, and PowerPoint with Google apps.
Dropbox
It provides you with limited integrations that businesses can use.
- Directly connect Dropbox with Microsoft Office Apps (Word, Excel, and PowerPoint).
- Collaborated with other communication tools like Slack, Zoom, and Microsoft Teams.
- For media professionals, it easily integrates with Adobe Creative Cloud and Canva.
- You can also use Dropbox with Google Workspace apps.
Feature 5: Easy to Use
Lastly, we compare how both programs are easy to use in terms of work and usability.
Google Workspace
Google developed a familiar and intuitive interface, just like Gmail or Google Drive. There is no problem in navigating to different apps because of the unified Google account.
Dropbox
The design of Dropbox is straightforward for file storage and sharing. Its interface is clean, minimal, and highly intuitive, which is similar to the traditional file explorer.
So, after understanding the comparison of the features of the G Suite and Dropbox, you understand that both provide you with several amazing functions. However, from per business perspective, Google Workspace is beneficial because it is a complete productivity program with cloud storage and more collaboration tools. Dropbox, on the other is an excellent choice for professional or individual users who require secure storage and file sharing with some additional third-party tools.
What If You Want to Move G Suite Data to Dropbox? (User Scenario)
One of the user contacted us and told us that they want to move their G Suite data to the Dropbox program for some reason. However, they don’t know about Dropbox and how it is different from the G Suite. So, I already explained Google Workspace vs Dropbox. As for transferring the data then it is not a difficult task.
Dropbox supports several file formats, including native formats like DOC, PDF, PPT, etc. If you have the data in these files, you can easily open them in Dropbox and store your data. In this way, by saving your G Suite in these formats, you can easily import it into the program.
Now, to safely export your G Suite data, you can use SysTools G Suite Export Tool, a professional software to download your Google Workspace emails, contacts, calendars, documents, etc. It provides you with several export options, like PDF, ICS, VCF, etc., which you can use to easily import G Suite data to Dropbox.
Final Words
If you are confused between G Suite and Dropbox. Then, read this article to understand Google Workspace vs Dropbox. Here, I have compared these two programs using five major features. From this, you know how they are different from each other and which one will be best for you, as what you need. In addition, I also share a user scenario that will also help you.