How to Fix Outlook Mailbox Full Issue? 6 Easy Solutions
Summary: Is your Outlook mailbox full and now you are searching to resolve it? It is a serious concern and we immediately need to resolve it. This article gives easy tips and techniques to quickly resolve Outlook mailbox full after deleting everything with simple steps. In this complete guide you will discover all the possible solutions, reasons behind error and what are the best ways to fix it.
Outlook is one of the best and widely used platform for managing data like emails, contacts, calendars, notes, task, and more. Therefore, it is common to have a large Outlook mailbox. “Outlook mailbox full after deleting everything”, this is the common error that occurs in Outlook due to oversized data. In this blog, we will let you know about how to troubleshoot Outlook mailbox full error, and how to reduce PST file size in Outlook.
Outlook stores all data in PST file which is known as Outlook data file. PST file has some size limitations in different Outlook versions. Like, Outlook 2002 and previous versions have a maximum limit of 2 GB. In Outlook 2003 and 2007, a maximum of 20 GB. In Outlook 2010, 2013, 2016, 2016, a maximum limit is up to 50 GB.
Why is Outlook Mailbox Full?
There can be several reasons why your Outlook mailbox full after deleting everything. Following are some of them:
- Large attachments such as documents, images, videos, can occupy mailbox space and lead to full mailbox.
- Some users neglect to regularly delete unnecessary emails from their Outlook mailbox. Improper management of mailboxes can also cause this error.
- Users who receive a large volume of emails everyday on a daily basis can fill up their mailbox faster.
- In some cases, mailboxes can reach the maximum storage storage limit due to Outlook server hosting issues.
- Moreover, improper settings and configurations of Outlook accounts can also restrict Outlook maximum storage limit.
- Another reason for Outlook mailbox full after deleting errors can be that the user might be using an earlier or legacy version of Outlook.
How to Fix Outlook mailbox Full After Deleting Everything Error?
Here we have provided 5 best methods to fix Outlook mailbox full issue with step-by-step procedure:
- Delete Large Emails and Attachments
- Empty Deleted Items Folder
- Move Old Items to Archive
- Use Outlook Cleanup Tool
- Backup Outlook Entire Mailbox
- Use Advanced Solution
#1 Method- Delete Large Emails and Attachments
- Open MS Outlook, click Search Folder and select New Search Folder.
- Select Large mail option under Organizing mail. Click Choose under the Customize Search Folder option.
- Specify the size in the “Show mail greater than” box. Click OK button to continue.
- A new folder “Large Than (which size you choose in the above step)” is created under Search Folders.
Now, go to the Search Folders, click on the newly created folder and delete your mails which are not very important. You must continue deleting Outlook mailbox full after deleting everything, until the mailbox has enough space for new emails.
#2 Method- Empty Deleted Items Folder
- Open MS Outlook and go to File Tab.
- Select Info> then Mailbox Cleanup.
- Choose Empty Deleted Items Folder then click Ok.
#3 Move Old Items to Archive
- Launch MS Outlook then open File tab.
- Go to Info then click on Mailbox Cleanup.
- Select the folders you want to archive.
- Check other options as per your choice.
- Lastly click the Ok button.
#4 Use Outlook Cleanup Tool
- In Outlook, go to File then Info to fix Outlook Mailbox full error.
- Click on Clean Up Tool box and Select Mailbox Clean up.
- Specify the necessary details and then Click Empty button.
Note: The above manual methods can be challenging for normal Outlook users. Professionals recommend to use modern and advanced tool, rather than implementing large method for Outlook Mailbox full issue.
#5 Backup Outlook Entire Mailbox
If you are tired of Outlook Mailbox full after deleting issues, then the best technique you can use is, downloading the Outlook data and storing it in a safe place. This way you can safeguard your entire Outlook mailbox and can peacefully free the up Outlook space. You can use the PST Converter Tool to backup the entire Outlook mailbox at once along with the attachments. Through this software users can also change the file extension of Outlook mailboxes and store or migrate them anywhere they want.
#6 Method- Advanced Way to Instantly Solve Outlook Mailbox Full Error
Manual method “delete large Outlook files” is not an appropriate way to cut down the large sized PST files. As a result, users face “Outlook Mailbox Full” error. Now, you need an expert solution like SysTools PST File Compress Tool that provides the best and complete solution to reduce large Outlook mailbox size by dividing them into multiple smaller parts.
This application supports all Outlook editions and works on all Windows Operating System version. You can add the ANSI and UNICODE PST files without complications. There are many chances that PST files get corrupted due to a large file; This tool has the ability to split the corrupted Outlook PST file into small files.
Steps to Fix Outlook Mailbox Full Issue – Reduce the PST Size
First of all, Free Download the software from the given download button link. Follow all the instructions that are mentioned below to Outlook mailbox full after deleting everything:
Step 1. Launch the tool on your machine and click on the Add File(s) and Add Folder option from the top menu.
Step 2. Select attachments options such as Remove Attachments, Compress Attachments, Remove and Save Attachments, Remove and Compress Attachments in a Folder.
Step 3. Click on the Browse button and select the Outlook file to fix Outlook mailbox full error.
Step 4. Choose the categories from Select Items Types.
Step 5. At last click on the Next button and once the task is over hit on the OK button to complete the task.
Done! This is how you can cut down the large size of Outlook mailbox in just a few simple steps without any hassle.
Additional Tool Tip
If your PST file is too large and you want to split the large PST file into two parts, then you can try the PST Split Tool. This tool offers you the option to split the large PST file according to users’ choices.
Why Is It Important to Fix Outlook Mailbox Full Error ASAP?
There are many reasons why is it important to fix Outlook mailbox full after deleting everything as soon as possible. Some of them are mentioned below:
- The performance of Outlook becomes slow due to an oversized Outlook data file. After separating large file into smaller parts, it works smoothly and does not hang up.
- Large Outlook files have many chances for corruption, so, it is better to reduce the size of large Outlook mailbox to avoid corruption.
Conclusion
Many users face Outlook Mailbox Full After Deleting Error while manually reducing Outlook mailbox size. To fix Outlook mailbox full after deleting everything error, we provided a simple and reliable solution that helps to break large size Outlook data file into smaller files. It is compatible to cut the corrupted Outlook PST file without any obstacles. Download the software and start cutting large Outlook data files in several small parts.
Frequent Asked Questions by Users
The possible reasons to displays this error is your Outlook data file is data file corruption. You must have to repair corrupted Outlook PST file and for that, you can use SysTools PST Repair Tool.
In order to open large size PST files first, you need to reduce the size of your files. To do so, you can use clean up tools and archive feature. If you are still unable to open PST file because of Outlook Mailbox full error, then you can take the help of third-party tools i.e PST Splitter.
1. Open Outlook. Click Items >> More Items >> Outlook Data files
2. Give a name for the new PST file and select the desired location
3. Click OK.
You can split oversized Outlook data files into smaller parts that are the best way to fix oversized files issue. To do so you can take the help of PST file splitter tool.