Why Am I Receiving Duplicate Emails in Outlook? 7 Ways to Fix It

Direct Answer: If you are receiving duplicate emails in Outlook and want to fix it? Then, one can remove duplicate configured accounts, adjust their send or receive settings, turn off this leave message on server option if using POP server, try to use clean up rules, disable any added antivirus firewall application, if data file gets corrupted, then recover it, and lastly, use an automated software to deduplicate messages from Outlook mailbox. This way, one can easily fix Outlook receiving duplicate emails.

All Outlook users might know that repeated messages can occur due to many reasons. Also, this problem of duplicate emails received in Outlook is faced by multiple users, which makes it important to resolve this. As it can make your managed inbox disorganized, which leads to slow down in Outlook performance.

So, this article will explain all 7 easy ways mentioned above in direct solution. Whether a user is using Outlook 2021, 2019, 2016, or lower editions, this complete guide can also helps your to fix Outlook getting duplicate emails error for safe and clean future. Let’s walk through this article.

These are the core reasons possibly causing the problem in Outlook. Let’s discover what steps or methods can resolve duplicate emails received in Outlook.

Let’s talk about them in brief:

Method 1: Remove Duplicate Accounts

Sometimes, Outlook may treat same account as two different ones with different inboxes if you have added it more than once. As a result, Outlook getting duplicate emails again and again. It is important to remove them. Follow steps mentioned below:

1. Go to File tab, then click on Account Settings, and finally Account Settings.
2. Look for repeated accounts.
3. Remove duplicate accounts if found.

Method 2: Adjust Send or Receive Settings

By making some changes in your account settings for sending or receiving messages, it might resolve your problem.

Steps to follow

1. Press on Send/Receive option, then tap on Send/Receive Groups, and lastly Define Send/Receive Groups.
2. Set proper time gap of 10-15 mins.
3. Disable rest or unnecessary profiles.

Method 3: Turn Off Leave Message on Server

Steps:

1. Navigate to Account Settings, then click More settings, and finally Advanced.
2. Turn off by unchecking this leave message on server.

Method 4: Review and Edit Outlook Rules

If rules are not configured properly, then your Outlook messages will download again, leading to clutter in your mailbox.

Steps:

1. Go to Home tab, press on Rules, and lastly Manage Rules and Alerts.
2. Check all rules correctly.
3. Delete redundant or incorrectly used rules.

Method 5: Temporarily Disable Antivirus Email Scanning

If there is any third party antivirus software installed, then it can restrict proper scanning of emails, which leads to duplicates in Outlook mailbox. So, it is to be removed or disabled for some time. Follow steps to disable it and fix duplicate emails received in Outlook.

Steps:

1. Open settings of your antivirus.
2. Then, tap Turn off option of email scanning for some time.
3. Quit Outlook and start it again.

Method 6: Repair Outlook Data Files

Outlook offers a built-in feature to recover all your damaged or corrupted data files, which is Inbox Repair Tool.

Steps:

1. Firstly, locate your ScanPST.exe.
2. Launch it and choose your Outlook data files.
3. Lastly, recover all your issues.

Conclusion

In this article, we have discussed that if one is receiving duplicate emails in Outlook, then it can be very frustrating, but we have solved that problem above. Whether issue occurs due to wrong account settings, POP/IMAP server configuration, or your corrupted data file, one can easily use both manual and advanced solutions to resolve it instantly.

Also, if there are duplicates in your inbox, then you can try expert suggested solution for permanent deletion. Additionally, for users who are asking why their Outlook receiving duplicate emails, they can follow steps listed above and make their mailbox organized.