Sharing An Access Database On A Network

An Access database comprises of objects like tables, forms, queries, and reports. The information of a database is contained in the tables. Each table contains data related to one subject only. On saving our data on the network it becomes secure and can be retrieved when ever required.

Share point server is a web based application developed by Microsoft. It includes document management, content management and intranet so it has some additional features than Access database so it becomes beneficial to keep database on Share point server.

Need To Share Database On A network

One needs to share database on a network because of the following reasons:-

1)  Security

When data is stored on the server it becomes secure and we can retrieve our data when we require it. The chances for the loss of data are negligible. The data remains secure from any hardware issues which alters the computer.

2) High performance

When a database is shared to the network the speed of data retrieving and sending is high. Users can fetch their data easily and effectively.

3) Linking

The database needs to be modified according to the user. When data is stored on the network one can use the Share point server to modify the content of the copies of the database.

4) Saving Drive Space

When the database is stored on the network, much of the space in the drive is saved. Database files are huge files and require much space on the drive. When they are saved on the network space, a large space is saved which can be further used.

Easy Ways To Share MS Access Data

 There are many ways in which a user can share data to multiuser environment. Some of them are listed below:-

1) Share the entire Access database

It is the easiest method to share entire database on a network server or shared folder. This strategy is used when freedom is required for each user to create own object. Each user shares data and use the same formats, queries, modulus and report.

2) Share tables in the Access database

Data is contained in the tabular form in a database. In this technique only the table is kept on the network server and all other database is kept on the user’s computer. This technique is fast as only table is send to the server. Splitting database into back end and front end allows users to manipulate their data without altering others database.

3)  Share Access database objects

We can create data access page or HTML or server generated HTML format of the database objects and then display them on the browser. This technique is used when we require a high security level.

4) Replicate the Access database

Microsoft Windows briefcase is used to make replica of the Access database and keep them synchronized. Users can work on the copy of their Access database from different interface.

5) Create a client/server application

Client server application provides extra power and security, the client stores data on SQL server instead of local server. The integrity of the data is maintained by the server.

6) Creating Share Point

Share point provides a platform to create database which can be used on the web. All the data present in that site is moved to the Share point list. The security level is high and the data is managed efficiently.

Note: – In case of any mishap if your Access database becomes unavailable, you are suggested to use Access Database Recovery Tool. It is assembled with following advantages:

• Supports 8.1 and all below versions.
• Save recovered database with schema/without schema.
• Preview access file database.