How to Link Microsoft To Do Tasks with Google Calendar?

Using Microsoft To Do and Google Calendar separately can become overwhelming. Integrating them makes your tasks much easier. However, there is no built-in option to directly sync Microsoft To Do with Google Calendar. In this blog, I will explain how to easily connect Microsoft To Do with Google Calendar.

Microsoft To Do is a task management app, and Google Calendar is a calendar management app based on the cloud. Both are operated on different ecosystems, like Microsoft and Google, which is why directly syncing your tasks is not possible. However, there are some workarounds or third-party tools that you can use.

Why Do You Need to Sync Microsoft To Do with Google Calendar?

For starters, let’s understand the need to link your Microsoft To Do tasks with Google.

• Linking Microsoft To Do tasks with Google Calendar improves productivity by removing the need to switch between apps.
• This allows you to schedule tasks at specific times on your calendar and block other bookings.
• You can view both personal and professional commitments to avoid double bookings.
• Connecting Google Calendar events to Microsoft To Do tasks allows you to track meeting follow-ups.

There are some common reasons to sync Microsoft To Do with Google Calendar. Now, let’s start connecting Microsoft tasks to Google Calendar.

Use Outlook to Sync Microsoft To Do with Google Calendar

Direct linking tasks is not possible, but you can use Outlook as a bridge to connect your tasks. Microsoft To Do tasks are synchronized with Outlook Calendar. Therefore, you can sync published Outlook calendar to Google Calendar.

1. Open Microsoft To Do and Outlook with the same Microsoft account.
2. Provide a due date for your task so that you can see the calendar.
3. Go to Outlook on the Web and then Settings.
4. Select Calendar and then click Shared Calendars.
5. Choose the calendar under the Publish a calendar option.
6. Set the permission to “Can view all details” and click Publish.
7. Copy your ICS link.
8. In the Google Calendar, search Other calendars and press the + button.
9. Click From URL and paste the ICS link that you have copied.
10. Press the Add calendar option.

This is a one-way sync option where you can see Outlook events in Google Calendar, but cannot make changes from Google. After completing the steps, synchronization may take up to 24 hours to take effect. Lastly, your tasks will appear in Other Calendars in Google as read-only.

Link Microsoft To Do Task with Google Calendar by Power Automate

Power Automate can also integrate your Microsoft tasks. In this method, you create an automated cloud flow that sets a trigger when a task is created or updated in Microsoft To Do and performs an action in Google Calendar. To use this, you must have a work account, and your Google account must be connected to the Google Calendar service.

1. Log in to the Power Automate portal.
2. Click Create and then Automated cloud flow.
3. Find the Microsoft To Do connector and choose When a new task is added to a task list trigger.
4. Select a specific To Do list, then press + New step.
5. Find the Google Calendar connector, then choose Create an event.
6. Now, sign in and authorize Microsoft to access your Google Calendar.
7. Choose the Google Calendar where you want your tasks to appear.
8. Enter the subject or title from the To Do task.
9. Map the due date of the task and add the notes or body from the To Do Task.
10. Click Save and select Test to verify the flow.

This method is only used for new tasks. The Google Calendar connector has a limit of 100 calls per 60 seconds, which is usually sufficient for individual users. These methods allow you to sync Microsoft To Do with Google Calendar. And you will see your tasks in your Google account.

Problems When Connecting Microsoft To Do to Google Calendar

Many users face several issues while syncing Microsoft Tasks to Google Workspace, such as.

• These methods are one-way sync. This means your tasks will appear in Google Calendar, but any changes made in Google Calendar will not update in Microsoft To Do.
• Google Calendar displays your items based on date and time. If the Microsoft To Do tasks have no due date or reminder set, they will not appear in the calendar.
• If Microsoft and Google use different time zones, your tasks may appear at incorrect times. Reminders trigger earlier or later, or all-day tasks shift to the wrong day. Therefore, always verify the time zone settings.
• Some of you may face duplication of calendar entries. This generally happens when you import ICS file to Google Calendar multiple times.
• Most organizations disable calendar sharing or block external app connections, preventing synchronization.

So, you can see that syncing may help you solve your problems. So, if you want to permanently keep your Microsoft Tasks in Google Calendar, then why not move them?

User Scenario – When you Don’t Want to Sync Microsoft Tasks with Google

Syncing allows you to view your Tasks in Google, but if you want to permanently move them, you need to transfer them from Microsoft To Do to your Google Workspace account. To help you in this, the SysTools Office 365 to Google Workspace Migration Tool will be used. When organizations need to move their tasks to Google Workspace, this software can be very useful.

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Conclusion

This blog provides two simple methods to sync Microsoft To Do with Google Calendar. Microsoft and Google are two different platforms, so the direct method is not possible. However, I have explained workarounds that you can use to connect your Microsoft Tasks to Google Calendar. Along with this, I have also mentioned the problems you may face and a solution for completely migrating your tasks.

Read Also: How to Import Google Tasks to Outlook?