How to Link Microsoft To Do Tasks with Google Calendar?

Do you know you can easily sync Microsoft To Do and Google Calendar together? Although there is no built-in option to directly link the two services, there are workarounds that you can use. In this blog, I will tell you how you can join Microsoft To Do Lists with Google Calendar with easy ways.

Microsoft To Do and Google Calendar are the programs of popular platforms Microsoft and Google. Micorosoft To Do is used to create tasks and manage the list of To Do. Whereas Google Calendar is for scheduling calendar events and managing other calendar data. Both are different apps. But some users combine them for their daily tasks. Some common scenarios where they have to sync their Micorosoft To Do with Google Calendar.

Why Integrate Microsoft To Do with Google Calendar?

Each user has their own reasons to connect Google Calendar to Microsoft To Do. But below are the common factors that lead to the syncing process.

• If you are using Microsoft To Do to create tasks and Google Calendar to manage your tasks. Combining both of them will make your work easier, as you don’t have to switch between apps constantly.
• You can easily schedule your Microsoft tasks at a specific time on your calendar to remember your tasks.
• By integrating Microsoft To Do with Google Calendar, you can contain both personal and professional events so that you can avoid double bookings.
• It also helps you to track meeting follow-ups after connecting the Calendar events with Microsoft To Do tasks.

Hence, it is beneficial to sync Microsoft To Do with Google Calendar. However, there is no direct way to integrate these two. But with the help of Outlook, you can connect your tasks with Google Calendar.

Sync Microsoft To Do with Google Calendar by Outlook

User can sync their Microsoft To Do with Outlook, where they can link with the calendar. But, to connect with Google Calendar. You have to connect Google Calendar with Outlook. So, Outlook is a middleman that bridges the gap between Microsoft To Do tasks and Google Calendar events. For this, you have to sync published Outlook calendar to Google Calendar.

1. First, make sure that Microsoft To Do is linked with Outlook Calendar.
2. In Outlook on Web, publish the Outlook calendar by going through the settings.
3. Select Calendar, then Shared Calendars.
4. Choose the calendar under the Publish a calendar option.
5. Set the permission to “Can view all details” and click Publish.
6. Copy your ICS link.
7. In the Google Calendar, search Other calendars and press the + button.
8. Click on the URL and paste the ICS link that you have copied.
9. Press the Add calendar option.

This is a one-way sync option where you can see Outlook events in Google Calendar, but cannot make changes from Google. Also, the tasks will appear as read-only in Google. If you have any problems using this method, you can use the next option.

Link Microsoft To Do Task with Google Calendar by Power Automate

Power Automate is an advanced way to sync your Microsoft tasks to Google Calendar. As you create an automated cloud flow, you set a trigger to sync Microsoft To Do with Google Calendar whenever a task is created or updated.  It is for one-way sync because two-way sync can be complicated. Also, it will take delays to appear in the tasks in Google Calendar.

1. Log in to the Power Automate portal.
2. Click Create and then Automated cloud flow.
3. Find the Microsoft To Do connector and choose When a new task is added to a task list trigger.
4. Select a specific To Do list, then press + New step.
5. Find the Google Calendar connector, then choose Create an event.
6. Now, sign in and authorize Microsoft to access your Google Calendar.
7. Choose the Google Calendar where you want your tasks to appear.
8. Enter the subject or title from the To Do task.
9. Map the due date of the task and add the notes or body from the To Do Task.
10. Click Save and select Test to verify the flow.

With Power Automate, you can integrate Microsoft To Do with Google Calendar, but for this, you need professional knowledge.

Problems When Connecting Microsoft To Do to Google Calendar

Manual methods are free, but using them may cause you issues, such as

• Both manual methods are one-way sync. That means if you make any changes to your tasks, it will not be updated in Google Calendar.
• In Google Calendar, all the events are displayed in date and time format. If your Microsoft To Do does not contain a date or a reminder set. Then, you will not see your tasks.
• If Microsoft To Do and Google Calendar use different time zones. Then, your tasks will appear at the wrong time.
• When you are importing ICS file to Google Calendar. Make sure there are no similar events that are already in the calendar. As a calendar event, a duplication problem will occur.
• Most businesses prohibit the sharing of Google Calendar or block external app connectors due to security reasons.

These are the common issues that you may find when you are syncing your Microsoft To Do with Google Calendar. To sync your tasks, you can use the manual methods, but if you want to permanently move the tasks to your Google account. Follow the next section.

When you Want to Move Microsoft Tasks to Google

Syncing is a temporary way to view your Microsoft To Do tasks with Google Calendar. However, some users want to move their tasks to Google for organizing. Unfortunately, there is no direct way to move your Tasks from Microsoft To Do to Google. But there are manual options that can move your tasks.

Sometimes organizations also need to move their professional tasks to Google. For this, manual ways are not a good option as there can be issues with data integrity, and you need an admin account. Therefore, professional software like SysTools Office 365 to Google Workspace Migration Tool can be useful.

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Conclusion

You cannot directly sync Microsoft To Do with Google Calendar. But there are manual methods that can help you integrate Microsoft Tasks with Google Calendar. They are easy to use, but are one-way sync, and you can view the tasks. If you want to permanently move them to Google for managing. Try the profesional software that I have mentioned.

Read Also: How to Import Google Tasks to Outlook?