Step by Step procedure to operate on Yahoo Backup for Windows Software
Go to the Start menu, click on All Programs > SysTools Yahoo Backup.
To activate the tool, please refer to our detailed guide: Activation Guide
On the next menu, select the file format in which the backup would be created. The following options are available:
After choosing the output format, I will use Outlook PST as an example to show the steps. You can select any format you need, as the process is the same for all options.
In the Workload Selection section, select the Email option to enable email backup, and if needed, turn on the Date Filter to back up emails from a specific time period by choosing your preferred date range.
Enable the Delete Email option if you want to remove emails from the source after the download is completed.
Enter your Yahoo email address and app password. If you’re not sure how to create an app password, follow the steps.
Now, click Validate to confirm access.
After successful validation, review the granted permissions (Read User, Read Email, Delete Email), then click Next to proceed.
Choose the backup destination by selecting a Backup Folder Path.
Choose the desired file size (in GB) to split the PST file (e.g., 10, 20, 30, or 40 GB) based on your requirement.
Click Validate to check the destination folder permissions before proceeding further.
After validation, confirm that the required permissions (Read File System and Write Email) are successfully granted, then proceed to the next step.
Click Fetch Workload Folders to load and display all available mailbox folders from your Yahoo account.
A confirmation pop-up will appear; click Continue to proceed with fetching the folders from your Yahoo account.
Select the required email folders from the list (such as Inbox, Sent, Draft, etc.) that you want to back up.
Check all the required folders by checking their boxes (or choose the main Email option to select everything at once).
After selecting the folders, click the Start Backup button at the top-right corner to begin the backup process.
A confirmation window will appear showing license details. Review it and click Start to begin the backup process.
Once the process begins, a confirmation message will appear. Click OK to proceed and continue monitoring the backup.
The backup process will start and show the progress on the screen. You can monitor the status, or click Stop Backup to pause the process. Afterwards, click Resume to begin the process again.
Once the backup is completed, you will see a summary showing the number of emails processed, confirming that the backup has finished successfully.
After completion, open the selected destination folder to view the saved PST file containing your backed-up Yahoo emails.
Click on Download Report, then choose either Backup Summary Report or Detailed Report to download the backup report as needed.
Choose the destination location, set the file name if needed, and click Save to download the backup report in CSV format.
Open the selected destination folder to view the downloaded report file, where the backup summary is saved successfully in CSV format.
Select the required email account for the Detailed Report, then click the Download button to proceed.
Go to the selected destination folder to view the downloaded Detailed Report, which is saved successfully as a ZIP file.
Click on Re-Run Backup, then choose the required option based on your need:
In the Workload Selection section, select the Email option to enable email backup.
If needed, turn on the Date Filter to back up emails from a specific time period by choosing your preferred date range.
Enable the Delete Email option if you want to remove emails from the source after the download is completed.
Enter your Yahoo email address and app password. If you’re not sure how to create an app password, follow the steps.
Now, click Validate to confirm access.
After successful validation, review the granted permissions (Read User, Read Email, Delete Email), then click Next to proceed.
Choose the backup destination by selecting a Backup Folder Path.
Choose the preferred Naming Convention option to save EML files in a customized file naming format.
Click Validate to check the destination folder permissions before proceeding further.
After validation, confirm that the required permissions (Read File System and Write Email) are successfully granted, then proceed to the next step.
Click Fetch Workload Folders to load and display all available mailbox folders from your Yahoo account.
A confirmation pop-up will appear; click Continue to proceed with fetching the folders from your Yahoo account.
Select the required email folders from the list (such as Inbox, Sent, Draft, etc.) that you want to back up.
Check all the required folders by checking their boxes (or choose the main Email option to select everything at once).
After selecting the folders, click the Start Backup button at the top-right corner to begin the backup process.
A confirmation window will appear showing license details. Review it and click Start to begin the backup process.
Once the process begins, a confirmation message will appear. Click OK to proceed and continue monitoring the backup.
The backup process will start and show the progress on the screen. You can monitor the status, or click Stop Backup to pause the process. Afterwards, click Resume to begin the process again.
Once the backup is completed, you will see a summary showing the number of emails processed, confirming that the backup has finished successfully.
Click on Download Report, then choose either Backup Summary Report or Detailed Report to download the backup report as needed.
Choose the destination location, set the file name if needed, and click Save to download the backup report in CSV format.
Open the selected destination folder to view the downloaded report file, where the backup summary is saved successfully in CSV format.
Select the required email account for the Detailed Report, then click the Download button to proceed.
Go to the selected destination folder to view the downloaded Detailed Report, which is saved successfully as a ZIP file.
Click on Re-Run Backup, then choose the required option based on your need:
In the Workload Selection section, select the Email option to enable email backup.
If needed, turn on the Date Filter to back up emails from a specific time period by choosing your preferred date range.
Enable the Delete Email option if you want to remove emails from the source after the download is completed.
Enter your Yahoo email address and app password. If you’re not sure how to create an app password, follow the steps.
Now, click Validate to confirm access.
After successful validation, review the granted permissions (Read User, Read Email, Delete Email), then click Next to proceed.
Choose the backup destination by selecting a Backup Folder Path.
Choose the preferred Naming Convention option to save EML files in a customized file naming format.
Click Validate to check the destination folder permissions before proceeding further.
After validation, confirm that the required permissions (Read File System and Write Email) are successfully granted, then proceed to the next step.
Click Fetch Workload Folders to load and display all available mailbox folders from your Yahoo account.
A confirmation pop-up will appear; click Continue to proceed with fetching the folders from your Yahoo account.
Select the required email folders from the list (such as Inbox, Sent, Draft, etc.) that you want to back up.
Check all the required folders by checking their boxes (or choose the main Email option to select everything at once).
After selecting the folders, click the Start Backup button at the top-right corner to begin the backup process.
A confirmation window will appear showing license details. Review it and click Start to begin the backup process.
Once the process begins, a confirmation message will appear. Click OK to proceed and continue monitoring the backup.
The backup process will start and show the progress on the screen. You can monitor the status, or click Stop Backup to pause the process. Afterwards, click Resume to begin the process again.
Once the backup is completed, you will see a summary showing the number of emails processed, confirming that the backup has finished successfully.
Click on Download Report, then choose either Backup Summary Report or Detailed Report to download the backup report as needed.
Choose the destination location, set the file name if needed, and click Save to download the backup report in CSV format.
Open the selected destination folder to view the downloaded report file, where the backup summary is saved successfully in CSV format.
Select the required email account for the Detailed Report, then click the Download button to proceed.
Go to the selected destination folder to view the downloaded Detailed Report, which is saved successfully as a ZIP file.
Click on Re-Run Backup, then choose the required option based on your need:
In the Workload Selection section, select the Email option to enable email backup.
If needed, turn on the Date Filter to back up emails from a specific time period by choosing your preferred date range.
Enable the Delete Email option if you want to remove emails from the source after the download is completed.
Enter your Yahoo email address and app password. If you’re not sure how to create an app password, follow the steps.
Now, click Validate to confirm access.
After successful validation, review the granted permissions (Read User, Read Email, Delete Email), then click Next to proceed.
Choose the backup destination by selecting a Backup Folder Path.
Click Validate to check the destination folder permissions before proceeding further.
After validation, confirm that the required permissions (Read File System and Write Email) are successfully granted, then proceed to the next step.
Click Fetch Workload Folders to load and display all available mailbox folders from your Yahoo account.
A confirmation pop-up will appear; click Continue to proceed with fetching the folders from your Yahoo account.
Select the required email folders from the list (such as Inbox, Sent, Draft, etc.) that you want to back up.
Check all the required folders by checking their boxes (or choose the main Email option to select everything at once).
After selecting the folders, click the Start Backup button at the top-right corner to begin the backup process.
A confirmation window will appear showing license details. Review it and click Start to begin the backup process.
Once the process begins, a confirmation message will appear. Click OK to proceed and continue monitoring the backup.
The backup process will start and show the progress on the screen. You can monitor the status, or click Stop Backup to pause the process. Afterwards, click Resume to begin the process again.
Once the backup is completed, you will see a summary showing the number of emails processed, confirming that the backup has finished successfully.
Click on Download Report, then choose either Backup Summary Report or Detailed Report to download the backup report as needed.
Choose the destination location, set the file name if needed, and click Save to download the backup report in CSV format.
Open the selected destination folder to view the downloaded report file, where the backup summary is saved successfully in CSV format.
Select the required email account for the Detailed Report, then click the Download button to proceed.
Go to the selected destination folder to view the downloaded Detailed Report, which is saved successfully as a ZIP file.
Click on Re-Run Backup, then choose the required option based on your need:
In the Workload Selection section, select the Email option to enable email backup.
If needed, turn on the Date Filter to back up emails from a specific time period by choosing your preferred date range.
Enable the Delete Email option if you want to remove emails from the source after the download is completed.
Enter your Yahoo email address and app password. If you’re not sure how to create an app password, follow the steps.
Now, click Validate to confirm access.
After successful validation, review the granted permissions (Read User, Read Email, Delete Email), then click Next to proceed.
Choose the backup destination by selecting a Backup Folder Path.
Choose the preferred Naming Convention option to save EML files in a customized file naming format.
Click Validate to check the destination folder permissions before proceeding further.
After validation, confirm that the required permissions (Read File System and Write Email) are successfully granted, then proceed to the next step.
Click Fetch Workload Folders to load and display all available mailbox folders from your Yahoo account.
A confirmation pop-up will appear; click Continue to proceed with fetching the folders from your Yahoo account.
Select the required email folders from the list (such as Inbox, Sent, Draft, etc.) that you want to back up.
Check all the required folders by checking their boxes (or choose the main Email option to select everything at once).
After selecting the folders, click the Start Backup button at the top-right corner to begin the backup process.
A confirmation window will appear showing license details. Review it and click Start to begin the backup process.
Once the process begins, a confirmation message will appear. Click OK to proceed and continue monitoring the backup.
The backup process will start and show the progress on the screen. You can monitor the status, or click Stop Backup to pause the process. Afterwards, click Resume to begin the process again.
Once the backup is completed, you will see a summary showing the number of emails processed, confirming that the backup has finished successfully.
Click on Download Report, then choose either Backup Summary Report or Detailed Report to download the backup report as needed.
Choose the destination location, set the file name if needed, and click Save to download the backup report in CSV format.
Open the selected destination folder to view the downloaded report file, where the backup summary is saved successfully in CSV format.
Select the required email account for the Detailed Report, then click the Download button to proceed.
Go to the selected destination folder to view the downloaded Detailed Report, which is saved successfully as a ZIP file.
Click on Re-Run Backup, then choose the required option based on your need:
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