How to Migrate Greatmail Emails to Office 365 Mailbox?

Written By Raj
Anuraag Singh
Approved By Anuraag Singh
Published On January 25th, 2024
Reading Time 6 Minutes Reading

Are you looking for methods to migrate emails from Greatmail to Office 365? Worry not! We will discuss the best solutions to export Greatmail emails to Microsoft 365, besides the reasons for the email migration.

Greatmail is a US-based web communications provider with services in email hosting besides business email, application, and SMTP hosting.

Office 365 by Microsoft is a professional cloud-based productivity suite with applications like Word, Excel, and Teams for effective team collaboration on projects. Real-time teamwork features like co-authoring and document presentation make it the best collaboration suite for professional and personal usage.

Why Move from Greatmail to Office 365?

There are many reasons for Greatmail mailbox transfer to MS Office 365, and these selected points describe the benefits of switching to Microsoft 365:

  • Integrated App Collaboration: Office 365 offers a seamless blending of all the applications with each other for effective teamwork. Users can co-author Word files and other documents besides discussing their projects through the video conferencing feature for all the apps.
  • Mailbox Diverseness: The second reason to migrate Greatmail email to Office 365 relates to the variety of mailboxes Microsoft 365 has. Users can access an Archive mailbox, Resource mailbox, Group mailbox, and Shared mailbox besides their Primary (or User) mailbox. No other professional email service offers such a vast diversity in mailboxes.
  • Progressive Email Protection: Another advantage of shifting to O365 is the remarkably robust email security features. Device management, threat analysis, and anti-malware settings are some astonishing benefits with every Microsoft 365 subscription plan, ensuring complete email data security.

These reasons highlight the necessity for Greatmail to O365 mailbox migration, and the following sections describe the methods.

Manual Solution to Forward Greatmail Emails to O365

This section explores the manual workaround to add Greatmail emails to a Microsoft 365 mailbox. Follow these steps for executing this workaround:

  1. Create new Office 365 accounts for Greatmail users and assign the licenses.
  2. Next, add the currently linked domain for the Greatmail mailboxes in the admin center.
  3. Configure your Greatmail account on Outlook 365 and copy the server details (server name and port number) from the IMAP settings.
  4. Make a CSV file with details of the hosted Greatmail accounts (username and password) and enter them in the admin center.
  5. Next, generate endpoints between Office 365 and Greatmail servers.
  6. Make migration batches, change the DNS records for moving Greatmail emails to O365, and start the mailbox migration.
  7. Remove the migration batches after the process is over.

This process for Greatmail mailbox transfer to MS Office 365 looks simple and effective. However, this solution has limitations, which are discussed in the next section.

Shortcomings of the Manual Solution

  • This process for Greatmail to O365 mailbox migration is complicated and requires highly technical prowess.
  • The entire process is time-consuming because of the steps involved in it.
  • Since this process requires high attention, a minor slip-up may lead to data loss.

These reasons restrict the usage of this method to export Greatmail emails to Microsoft 365. Let’s see the best solutions for email migration in the following sections.

How to Migrate Greatmail Email to Office 365?

The drawbacks of the manual solution make SysTools IMAP to Office 365 Migration Software the perfect solution for Greatmail mailbox transfer to MS Office 365. This software is ideal for moving your Greatmail emails to Microsoft 365 on all Windows computers with no data loss and total security. This automated tool has many marvelous features for a seamless Greatmail to O365 mailbox migration. You can use the “Priority Migration” feature to assign “Priority” status to your Greatmail account before others. Another benefit of using this software is migrating mailboxes of other IMAP-based email accounts to Office 365 besides Greatmail.

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Steps for Greatmail Mailbox Transfer to MS Office 365

  • Download and run the software on your Windows system and activate it.
    run the tool to migrate greatmail to office 365
  • Next, select “IMAP” as the Source medium and “Office 365” as the Destination medium in the Setup window.
    select imap and office 365 as source and destination
  • Click the “Email” checkbox and click Next.
    select email checkbox
  • Then, select “Other” in the Source window under the IMAP Server list and enter your Greatmail IMAP server URL and Port number. Click the Validate button to confirm the entered facts.
    choose imap server
  • Next, enter the Office 365 admin email address and the application ID in the Destination section and confirm the credentials by clicking Validate.
    enter destination account details
  • You can even add more users to migrate Greatmail email to Office 365 by clicking the “Import Users” button.
    import users
  • Verify the “Source App Password” for the added accounts by clicking Validate.
    verify the source app password
  • Lastly, export Greatmail emails to Microsoft 365 by clicking the “Start Migration” button.
    click on the start migration button

Greatmail to O365 Mailbox Migration for MacOS Computers

If you are a Greatmail account holder with a Mac computer, you must use the SysTools Mac IMAP Migrator to export Greatmail to MS Office 365. This software transfers your Greatmail mailbox with complete data integrity on MacOS X versions 10.8 to 13. You can use this automated tool to move your emails selectively using the Folder and Date filters. Moreover, the User Mapping List feature helps you migrate Greatmail email to Office 365 in bulk with total email data intactness.

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How to Export Greatmail Emails to Microsoft 365 on Apple MacOS?

The following points describe the steps for transfer to MS Office 365 on Apple computers:

  • Install and launch the software on your MacBook or iMac computer.
    launch the tool to migrate greatmail to office 365
  • Choose “Other” in the Host Name list in the Source IMAP Account section, enter your Greatmail account credentials, and click “Validate”.
    add source imap account and validate
  • Next, select Office 365 in the same Host Name menu under Destination IMAP Account and click “Validate” to verify your Office 365 account details.
    add destination imap account and validate
  • Migrate Greatmail email to Office 365 in bulk with the help of the User Mapping List box.
    user mapping list box
  • Next, use the Date and Folder filters under Advance Settings to selectively export Greatmail emails to Microsoft 365.
    apply date filter and folder filter
  • Check the “Attach Source Account Tree” box to maintain the folder structure of your Greatmail account during the migration process.
    select attach source accoun tree
  • You can also check the “Delta Migration” box for transferring only the recent Greatmail emails to your O365 account.
    enable delta migration
  • Finally, click “Start Migration” to begin the Greatmail to O365 mailbox migration.
    click the start migration button
  • Click on the “Export Report Link” to save the migration process report in CSV format.
    export report and view

Time to Conclude

We shared how you can migrate Greatmail email to Office 365 and the reasons for email transfer. The reasons mentioned here necessitate an urgent Greatmail mailbox transfer to MS Office 365. The manual solution described in this blog looks easy for the mailbox transfer. However, its limitations restrict its usage. Hence, the automated software discussed here becomes the best solution for Greatmail email migration to O365 with complete data security and integrity.

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By Raj

I’m a digital marketer and technical content writer. I’m passionate about exploring and writing about innovation, technology including cloud computing, and digital marketing trends.