How to Recover Exchange EDB File


Download & Install the software to initiate the recovery process. Here is the step by step guide of How to Recover Exchange Mailbox Data using Exchange Recovery Software.


  • Export to PST
    • Microsoft Outlook should be installed and should be configured properly for any valid or dummy profile/account.
    • If you are using Windows 10/8.1/8/7 or Vista, then please launch the tool as "Run as Administrator".
  • Export to Live Exchange Server
  • Export to Office365

STEP 1

Run the software from installed location or Go to Start » All Programs » SysTools Exchange Recovery » SysTools Exchange Recovery.

The software requires MS Outlook (2016/2013/2010/2007/2003/2002/2000/97) pre-installed on your machine, as soon as you initialize it a window pops up notifying Prerequisite Component Status.

PreRequisite Details

This will show you the First Preview Window of the Software

Launch the software
STEP 2

Now click on the "Add File" button to select single or multiple dismounted exchange mailbox files to be recovered.

Add File
STEP 3

As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like

  • Select File
  • Search File

Select file

Click on the Select File radio button and to browse the EDB file click on the “...” icon to navigate Public (Pub1.edb) and Private (Priv1.edb)

browse edb file

*Note : If Priv.stm or Pub.stm on the same location where you have the .edb files, the software automatically select the .stm file. Otherwise you have to manually browse the STM file location and add respectively as shown.

Now, Browse the desired EDB file, select it and click on Open button.

browse edb file

STEP 4

Search file

If you click on Select Search Option then there are two more options for searching the .edb files.

  • Search All Drive: To search the file from all the Drives.
  • Search Selected Drive: To search the file from selected drive.
searching option

After the searching process is completed, the software displays the list of .edb files stored on entire drive as shown.

Next choose the .edb file and click Add option to add the file for scanning.

searching process

STEP 5

SysTools EDB Converter software supports to remove two types of Email Encryptions SMIME and OpenPGP from email messages.

  1. SMIME: This encryption type encrypt emails using Certificates.
  2. OpenPGP: This encryption type encrypt emails using Public and Private Keys.

To remove encryption from Email Messages in EDB Mailbox:


remove encryption
STEP 6

Now you can see the storage path of EDB file. The software provides two modes for scanning: Quick and Advance.

  • Quick scanning mode: Provides faster recovery of mailboxes or folders from Exchange database files – .edb
  • Advance mode: If you are not able to view the data after using quick scan mode or if the .edb file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also.

Click on Add button to proceed further.

Scanning mode
STEP 7

The software show complete scanning process of EDB file.

scanning begin

STEP 8

As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of mailboxes in complete folder/directory hierarchy. Now user can save scan report if he needs. Click on Yes button if you want to save the scan results for the EDB file.

save scan results
STEP 9

Click on the + option to expand mailbox items & click on specific folders to enumerate the list of the mails contained in the selected folder.

For Mails, you can view email message in 8 different format: Normal Mail view, Hex, MIME, Message Header, HTML, RTF, Properties & attachments.

normal mail view
STEP 10

Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and folder list in the left side of the window to show specific mailbox items.

Click on Mail to view only emails.

mails

Click on Calendars tab to view events from all mailbox items.

calendars

Click on Contacts tab to view the address book information in the software.

contacts

*Note: You can also view the specialized views by clicking on the tasks, journals, notes tab respectively.


STEP 11

You can switch the display pane in two ways to get a better view of the email data details such as Horizontal & Vertical View. By default, the email data is displayed in Horizontal View.

Switch view

STEP 12

Select the Export Button to migrate mailboxes.

Export

select the Export Selected option to migrate only particular files (checked emails / contacts / calendars, etc.) from the selected EDB mailbox.

single export




STEP 13

Now, the software prompts Exports options dialog window with multiple export choices such as Export As PST/ MSG/ EML/ PDF/ HTML/ Live Exchange.

Export as PST Format

Click on PST radio button to export the EDB files to Microsoft Outlook .pst format.

export to PST

You can configure PST settings as the software as shown:

  • PST Split Option: It allows to split the large PST file.
  • Date & Time Filter Option: Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories: This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes

Click on Save button to save the settings.

` PST settings
STEP 14

After choosing the file format and saving the settings. A dialog box appears. Click on OK button.

save the settings
STEP 15

Browse the location of the destination folder. Click on Browse button.

Browse
STEP 16

Select the location as the final destination on the next window and click on "OK".

search destination location
STEP 17

You can see the destination path of the file. Now click on Export button.

destination Path
STEP 18

Now Export process will start and it will show the exporting folder along with number of Items and destination Path.

Export process
STEP 19

Export Report pops showing the details of the Exported mails along with Source File Name, Success Count, Fail Count also.Now click on the SAVE option to save the report as CSV. Provide the desired location to save the Export Report CSV file

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 20

Browse the destination location for the Export Report and save the file as CSV file format. Then click on Save button.

export report location
STEP 21

A dialog box appears showing the destination path of the file. Click on OK button.

Save export report
STEP 22

Now you can open the file in MS Excel and view the Export Report.

export report In Excel
STEP 23

Now you can view your exported PST file at the saved location.

view PST file
STEP 24

Now Open the PST file or the format in which you exported the Mailbox data using Microsoft Outlook , click on the File button to start adding the PST File to Outlook.

Open the PST file
STEP 25

To add Outlook Data File PST click on Open & Export » Open Outlook Data File to add mailbox data in the PST file format.

Open Outlook Data File
STEP 26

Browse the location where the PST file is stored. Select the PST file and click Open to add the Outlook Data File to Outlook.

Open PST file in Outlook
STEP 27

The added Mailbox Data could be located in a separate pane, explore the folders and mails by clicking on them separately.

mailbox added
STEP 13

Export as PDF Format

To export the EDB file in .pdf file format, click on the PDF radio button.

export to PDF
STEP 14

Make the PDF Settings. The software provides 3 different Options:

  • General Settings
  • Page Layout
  • Bates Number

General Settings


  • Naming Convention: Naming Convention allows user to sort emails according to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Categories: You can choose mailbox items from the Categories to export in the PDF file. This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes
  • Apply Date & Time Filter: This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
You can also include Internet Message Header in the PDF file as per your requirement.

General settings

Page Layout


The software allows a user to create a layout of the page by providing users with two different options:

  • Page Margin- This setting will allow user to set Page Margins (Top, Left, Bottom, Right)
  • Page Layout- This feature allows user to set Paper Orientation in Landscape & Portrait Mode. It also provide Page size in A4, A3 & Letter format.
Page Layout

Bates Number


The software allows page numbering in following two settings:

  • Bates Number Format- This setting will allow user to set Bates Number according to Position, Start Number,Increment By
  • Date Stamp- This feature allows user to set Date Stamping Feature according to Position & Format

*Note: The Position once applied for Bates Number must not be used for Date Stamp. For ex: If Bates Number Position is Set as Bottom Left then Date Stamp Position will not be available beacuse it is preoccupied by Bates Number Position.

Click on Save button to save the settings.

Bates number
STEP 15

On the previous menu, Click on the "Browse" button.

browse
STEP 16

Now, Navigate to the required destination location folder to save the PDF file.

browse location

Click on the "OK" button.


STEP 17

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

target file path
STEP 18

Check "Maintain Folder Hierarchy" option to maintain same order of folders (with same name) as in source PST file in the resultant PDF file generated.

click on the check box

Click on "Export" button to save the previewed items in MSG file format.

click export
STEP 19

The Export process will now start as follows:

export process
STEP 20

Once the export process is complete, Then the following message would be prompted. Click on "OK".

click ok
STEP 21

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 22

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

browse location

The following prompt will be generated as follows as the report is saved successfully. Press OK.

click ok
STEP 23

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

csv pdf file
STEP 24

Preview the generated PDF file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

preview pdf file

Preview the Resultant PDF file created.

output file
STEP 13

Export as MSG Format

Click on MSG radio button to export the EDB file as Mail Message(.msg) file. Then click on the "Advanced Settings" button

export to MSG
STEP 14

Configure MSG Settings as shown:

  • Naming Convention : Naming Convention allows user to sort emails according to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Date & Time Filter Option : This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories :You can choose mailbox items from the Categories to export in the PDF file. This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes

Click on Save button to save the settings.

MSG Settings
STEP 15

On the previous menu, Click on the "Browse" button.

browse
STEP 16

Now, Navigate to the required destination location folder to save the PDF file.

browse location

Click on the "OK" button.


STEP 17

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

target file path
STEP 18

Check "Maintain Folder Hierarchy"option to maintain same order of folders (with same name) as in source PST file in the resultant MSG file generated.

click on the check box

Click on "Export" button to save the previewed items in MSG file format.

click export
STEP 19

The Export process will now start as follows:

export process
STEP 20

Once the export process is complete, Then the following message would be prompted. Click on "OK".

click ok
STEP 21

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 22

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

browse location

The following prompt will be generated as follows as the report is saved successfully. Press OK.

click ok
STEP 23

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

csv msg file
STEP 24

Preview the generated PDF file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

preview msg file

Preview the Resultant MSG file created.

resultant file
STEP 13

Export as EML Format

Click on EML radio button to export the EDB file as RFC822(.eml) format i.e. applicable only for mails. Then click on the "Advanced Settings" button.

export to EML
STEP 14

Now make EML Settings:

  • Naming Convention: Naming Convention allows user to sort emails according to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Date & Time Filter Option: This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.

Click on Save button to save the settings.

EML Settings
STEP 15

On the previous menu, Click on the "Browse" button.

browse
STEP 16

Now, Navigate to the required destination location folder to save the PDF file.

browse location

Click on the "OK" button.


STEP 17

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

target file path
STEP 18

Check "Maintain Folder Hierarchy"option to maintain same order of folders (with same name) as in source PST file in the resultant EML file generated.

click on the check box

Click on "Export" button to save the previewed items in EML file format.

click export
STEP 19

The Export process will now start as follows:

export process
STEP 20

Once the export process is complete, Then the following message would be prompted. Click on "OK".

click ok
STEP 21

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 22

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

browse location

The following prompt will be generated as follows as the report is saved successfully. Press OK.

click ok
STEP 23

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

csv eml file
STEP 24

Preview the generated PDF file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

preview eml file

Preview the Resultant EML file created.

preview eml file
STEP 13

Export as HTML Format

Click on HTML radio button to save the .edb file as .html file and click on the "Advanced Settings" button.

export to html
STEP 14

Apply HTML Settings:

  • Naming Convention: Naming Convention allows user to sort emails according to differrent conventions: DD-MM-YYYY, YYYY-MM-DD, MM-DD-YYYY etc.
  • Date & Time Filter Option : This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.
  • Categories : You can choose mailbox items from the Categories to export in the PDF file. This option allows users to select the desired mailbox items such as Mails, Contacts, Calendars, Tasks, Journals, & Notes

Click on Save button to save the settings.

HTML Settings
STEP 15

On the previous menu, Click on the "Browse" button.

click browse
STEP 16

Now, Navigate to the required destination location folder to save the PDF file.

browse location

Click on the "OK" button.


STEP 17

The address location (path) of the selected destination folder will be displayed in the corresponding text box of "Browse" button.

browse location
STEP 18

Check "Maintain Folder Hierarchy"option to maintain same order of folders (with same name) as in source PST file in the resultant HTML file generated.

click on the check box

Click on "Export" button to save the previewed items in HTML file format.

click export
STEP 19

The Export process will now start as follows:

export process
STEP 20

Once the export process is complete, Then the following message would be prompted. Click on "OK".

click ok
STEP 21

The Export Report will be generated showing the success and fail count for the export process.

Click on the "Save" Button to Save Export Report in the CSV file format.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report
STEP 22

Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

browse location

The following prompt will be generated as follows as the report is saved successfully. Press OK.

click ok
STEP 23

Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

csv eml file
STEP 24

Preview the generated HTML file in the Destination location

The generated Folder will contain all folders (Hierarchy) as that in source file

preview html file

Preview the Resultant HTML file created.

preview html file
STEP 13

Export as MBOX Format

Click on MBOX radio button to save the .edb file as .html file. Then click on "Advance Settings" button.

export to MBOX
STEP 14

Apply MBOX Settings:

  • Date & Time Filter Option : This feature allows users to Apply date & Time filter to set specific duration of Date & Time Range to retrieve desired mailbox items.

Click on Save button to save the settings.

mbox Settings
STEP 15

After choosing the file format and saving the settings. A dialog box appears. Click on OK button.

destination Path
STEP 16

Browse the location of the destination folder. Click on Browse button.

export process
STEP 17

Choose the desired location. You can also create New folder to save the exported files. Click on OK button.

export report
STEP 18

You can see the destination path of the file. Now click on Export button.

export report location

STEP 19

Now Export process will start and it will show the exporting folder along with number of Items and destination Path.

save export report

STEP 20

Now Save the Progress Report In CSV Format, for that Click on "SAVE" button.

Windows has 256 character limitation on saving a filename in the drive. So for the filename generated in software with more than this character limit is saved in a different file name. So the Original File Path and Relocated File Path will be also be available. You can save it also in CSV format.
export report in excel

STEP 21

Save the CSV File in Desired Location

view PST file

STEP 22

View the Success Count Details of items in CSV File.

open the pst file
STEP 23

Open MBOX supported Email client such as Mozilla Thunderbird, Entourage, Eudora Mail, Netscape Mail, Pocomail, Seamonkey, Spicebird client to Open view MBOX file details.

access mbox file

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