How to Backup Mailbird Safely and Effectively

Email data becomes a key aspect for both personal and professional communication, that’s the reason it is important to understand how to backup Mailbird. If you are someone who depends on Mailbird to manage multiple accounts in one place. 

I have created this guide to explain everything, starting with why it is important to archive IMAP email, share some practical manuals and professional methods to Mailbird backup emails and also share best practices to get a safe and secure backup procedure.

Why It Is Important to Backup Mailbird

Before moving forward to learning the backup procedure, let me explain why taking a backup is important. Here are some risks that can appear when users don’t have a backup:

• Mistakenly email get deleted
• Mailbird profile gets corrupted
• System crashes or the hard drive fails
• Temporarily account suspended
• IMAP authentication failed
• Phishing or Malware attacks
• Sync issue in IMAP accounts

As a user, it is important to take responsibility for creating a backup of their own Mailbird backup emails. Because Mailbird doesn’t provide a click to backup feature, even though it stores the data locally and syncs with the server. Based on my experience, I have realised that depending only on cloud sync is risky.

Understanding How Mailbird Stores Data

In order to better understand how to backup Mailbird, we need to know how Mailbird stores its data. Mailbird primarily works with:

• IMAP (Internet Message Access Protocol) where emails stay on the server and sync locally
• POP (Post Office Protocol) where emails are downloaded on your local system

Mostly, Mailbird saves local data in a folder inside the user’s Windows system, usually under:

C:\Users\YourUsername\AppData\Local\Mailbird

This folder usually contains:

• Emails that are saved on your computer
• Account settings and their details
• Attachments
• Email data files

When I first understood Mailbird backup emails, I noticed that just copying this folder is an easy task and it can work as a manual backup. However, this method comes up with limitations which I am going to explain later in this article.

Method 1: Copy Mailbird Data Folder

One of the easiest ways that I have learned about how to backup Mailbird manually is by just copying the data folder. Here are the steps to follow:

• Firstly close Mailbird entirely
• Press Windows + R
• Type %localappdata% and press enter
• Then open the Mailbird folder
• Copy the entire folder
• Paste it to an external drive or secure location

By following this method it creates a copy of your Mailbird backup emails stored locally.

Limitations of Manual backup

This method comes up with many drawbacks:

• It is unable to export emails in readable formats like PST, MBOX, or PDF
• In order to restore the data you need to replace the whole folder
• For any reason if the database gets corrupted or damaged then the backup might not work
• This method is unable to back up specific emails or selected data.

Although this method is free and easy but it has its limitations and is not a good option for working professionals.

Method 2: Using Email Provider Backup Options

Mailbird works with an IMAP account. Another method to better how to backup Mailbird is by backing up emails directly from the email provider. For example:

• Gmail use Google Takeout
• Outlook Export to PST
• Yahoo – Use Backup Tools

This method assures you that your Mailbird backup emails are saved from the source. Personally, I realised that this is a time-consuming method if you manage multiple accounts in Mailbird. In order to back up each account you need to log in individually and export data.

Method 3: Using a Professional Tool

After using the manual methods, I researched for a reliable and trustworthy tool so that the process how to backup Mailbird get done safely and quickly. I came across SysTools IMAP Backup Software.

Here’s why I recommend a reliable utility:

• Export IMAP to PST, EML, MBOX, PDF, and MSG
• Help you export specific emails
• Date-based filters are available
• Incremental backup option
• User-friendly interface

Instead of copying large database files, it is much easier to create a structured Mailbird backup emails in multiple formats that can be opened anywhere.

How to Backup Mailbird Emails Using This Tool

Here are simple steps that I recommend when explaining how to back up Mailbird professionally:

• Run the tool on any Windows or Mac

• Choose any file format you want, i.e., PST, MBOX, EML, PDF, and MSG. For example Outlook (PST)

• Mark the email box and leverage the date filter option if desired

• Select Mailbird in the IMAP Server option

• Now initiate the export procedure by hitting the Start button

Best Practices for Safe Mailbird Backup

Personally, I followed these best practices to avoid future issues:

• Regularly backup your emails
• Store backup in multiple locations
• Sensitive files should be encrypted
• After the restoration test the process
• Use updated software

I have seen many users regretting later because not have proper backups. That’s why it is important to learn how to backup Mailbird once can help you save years of important emails. In order to make the access easier it is important to keep your Mailbird backup emails organized by date or folder.

Author’s Verdict

If you are someone who uses Mailbird regularly, it is important to keep a backup. Equally it is important to understand the basics and explore manual methods. If you handle business and sensitive emails than I recommend using a professional solution like Email Backup Wizard to back up your emails using the reliable tool that we have discussed above.

It is an automated procedure that simplifies the entire process of how to backup Mailbird for multiple IMAP accounts. Taking full control of your Mailbird backup emails today means and hassle free tomorrow.

FAQs

Q. What is the safest way to backup Mailbird emails?

Using the SysTools backup tool is the safest and most reliable method.

Q. Is it possible to backup Mailbird emails without Mailbird installed?

Yes, you can do this by connecting directly to the email account via IMAP

Q. Using copy-paste Mailbird backup method reliable?

Frankly speaking, this is not reliable as it is time-consuming and leads to incomplete backups

Q. Is it possible to export emails directly from Mailbird?

No, as Mailbird doesn’t offer any option to export emails directly

Q. Is it possible to restore Mailbird emails to another computer?

Yes, it is possible to restore them if you have backed up the emails in PST or MBOX formats.

Q. How many times should I back up Mailbird emails?

There is no such limit, but if you receive important emails daily, then you can backup the emails regularly.

Q. Can my Mailbird account be affected by the backup?

No, backup only creates copies of your emails and doesn’t affect the account.