How to Create Multiple Inboxes in Gmail (Guide)

Have you ever felt that your Gmail inbox feels crowded with promotional emails due to which important emails get lost behind. For this reason, people search for how to create multiple inboxes in Gmail. Missing one critical email from an important person can mean losing a client or an opportunity. For this issue, Gmail has a built-in command that fixes this. In this blog, we will show you exactly how to do this and protect your important emails.

Why People Create Multiple Inboxes in Gmail

Imagine a police officer who is monitoring five radio channels. If all the signals pop through one speaker. Critical information gets lost. Gmail also works on the same mechanism. Without proper separation and departmentalization. Important emails merge with everything else. When this happens, important emails become harder to spot and response time slows down. This is because users create multiple inboxes in Gmail to provide each email its own lane.
When multiple inboxes are created. Each section shows a different type of email:

• Important emails.
• Manager Emails
• Unread priority messages.
• Follow-up emails.

This helps you experience a more organized email experience.

How to Create Multiple Inboxes in Gmail Step by Step

This section explains exactly how to create multiple inboxes in Gmail in simple steps.

Step 1 – Activate multiple inboxes mode.

• Sign in to your Gmail account.
• Click all settings under the settings tab.
• Go to the inbox tab.
• Select Multiple inboxes. From dropdown
• Click save.

Step 2 – Add sections using filters – In this step, you will tell Gmail what to show in each inbox.

• type:unread – This inbox will show you all unread emails.
• from:[email protected] – Shows emails from the particular email address.
• label:clients – Shows client emails.

Each filter will create a separate inbox section. It is just like the creation of labelled drawers into filing cabinets.

Step 3 – Customise inbox position – You can now place your created inbox.

• Right side
• Left side
• Above inbox
• Below inbox

Most professionals place priority emails at the top so nothing important remains off the eyes.

Step 4 – Save and activate

• Click Save Settings.

Now all your created inboxes will show above your primary inbox. Now you completely know how to create multiple inboxes in Gmail. From these steps, we can transform a messy inbox to organised dashboard.

The Hidden Problem

Organisation of Gmail inbox improves visibility. But as important emails can be needed anytime it do not protect your emails. Many people think Gmail protects everything forever this is not true. There are multiple risks to your Gmail inbox, which are.

• Account hacking.
• Accidental deletion.
• Suspension of account.
• Access removal.

So if you carry important or confidential emails that cannot be left to chance. That should be properly backed up. The offline copy should be secured in a safe place, like a flash drive.

So the creation of multiple inboxes in Gmail is extremely good, but if important emails are backed up. It gives another level of confidence. Here, a SysTools Gmail backup Wizard steps in and creates a safe backup of all your Gmail data. Lets checkout how this tool operates.

Steps to Protect Your Gmail Data

• Download and install the tool.
• Select Gmail as the source of backup and emails as the workstation.

• Select the date range and your desired format.

• Sign in to your Gmail account and verify yourself.

• Decide and select your preferred backup location path. For instance, download Gmail emails to your computer.
• Select the backup folder.

• Start the process by clicking on the Start Backup button.

From the steps mentioned above, you know how to back up your Gmail emails. Which is important. So first create multiple inboxes in Gmail and then backup all your important emails, so that if something important is lost, you have a copy to refer to.

Importance of Backup

Organizing Gmail emails without backup is like a car without insurance. We may park it safely. But accidents still happen. Multiple inboxes help us see priority emails. Backup helps us own them permanently. Both become essential.

There are multiple options to create a backup of your Gmail emails. Like Google Takeout or saving Gmail emails one by one individually. But opting for these methods when you have small data sets is preferred. But if you have large volumetric data that cannot be left to chance, then opting for a professional tool becomes a good choice, as they don’t provide any errors like Google Takeout, and create a copy of your data in a proper structure and format.

Who Benefits Most From This Approach

This solution becomes critical for Business owners, teachers, IT admins, and anyone to whom their Gmail data is important. To protect that in an errorless way. Tool based approach is preferred.

Frequently Asked Questions (FAQ)

Q – How to create multiple inboxes in Gmail easily?
Ans – To set up multiple inboxes in Gmail. Settings > see all settings > inbox, select “multiple inboxes,” add filters, and save. With the help of these steps, you will be able to create different sections.

Q – Why should I create multiple inboxes in Gmail?
Ans – If you regularly communicate via email with some important contacts. Multiple inboxes should be created so that all new emails from them remain in front of your eyes. This will help you in responding to them faster.

Q – Is it safe to rely only on multiple inboxes in Gmail?
Ans – Multiple inbox helps us in improving organization. But they do not protect emails from deletion and loss of the account. Backup ensures permanent safety and access.